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Lucent Technologies CentreVu Visual Vectors Release 8 User Guide
Lucent Technologies CentreVu Visual Vectors Release 8 User Guide
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Glossary CentreVu Visual Vectors User Guide Release 8 GL -5 Dictionary A CMS subsystem that can be used to assign names to various call center elements such as login IDs, splits/skills, trunk groups, VDNs and vectors. These names appear on reports, making them easier to interpret. EAS See Expert Agent Selection. Entity A generic term that refers to one of the following: Announcement, Split/Skill, Trunk Group, VDN, or Vector. Entities that CentreVu Visual Vectors can view or administer include Vectors and VDNs. Entity names are obtained from the CentreVu CMS Dictionary; renaming entities using Visual Vectors results in changes to the CMS Dictionary. Error Message A response from a program indicating that a problem has arisen or something unexpected has happened, requiring your attention. Expert Agent Selection (EAS) Expert Agent Selection (EAS) is an optional switch feature that builds on the power of the Call Vectoring and ACD features of the switch to match the skills required to handle a particular call to an agent who has at least one of the skills that a caller requires. The ACD queuing and the Queue and Check vector commands are used to route a call to an agent with the appropriate skill to handle that call. With EAS, call distribution is based on skill. CentreVu CMS collects data on skills in the same manner as it collects data on splits. CentreVu CMS also reports VDN data by VDN skill preference, so that customers can assess the call center performance relative to calls requiring particular skills. CMS reports how many calls were handled, how long these calls waited for service, and the average talk time for calls queued to a particular skill preference in a particular VDN. Folder An object in the Navigator tool that contains entities (splits/skills, trunk groups, VDNs, and vectors). Folders are used to visually group all entities of a specific type for an ACD. Historical Database Contains intrahour records for up to 62 days, daily records for up to 5 years, and weekly/monthly records for up to 10 years for each CMS-measured agent, split/skill, trunk, trunk group, vector, and VDN. INFORMIX A relational database management system used to organize CMS historical data.
Glossary CentreVu Visual Vectors User Guide Release 8 GL -6 INFORMIX SQL The interactive interface typically used to view the INFORMIX database. Integrated Services Digital Network (ISDN) A digital standard for telephony that enables, among other things, telephone, television, and computer signals on the same lines. This system may someday replace our existing telephone lines. ISDN See Integrated Services Digital Network. LAN See Local Area Network. Local Area Network A private interactive communication network that allows computers to communicate over short distances, usually less than one mile, at high data transfer rates from 1 Mbps to as high as 100 Mbps. Logical Agent An EAS feature that associates the agents login ID with the physical extension when the agent logs in. Properties such as the assigned skills, class of restriction, and coverage path are associated with the login ID rather than the physical extension. This allows agents to log in at any available set. Agents are assigned a single set of work mode buttons, rather than one set per skill. This simplifies the agents interface to the work mode buttons. When the “MI” or “AI” button is lit, the agent is available to take a call in any assigned skills. The Logical Agent capability allows calling agents to connect by dialing into their login IDs. Calls to login IDs may be treated as direct agent ACD calls, given the proper class of restriction, or may be treated as extension (personal) calls. Treating the calls as direct agent calls can be used to help distinguish business-related from personal calls. Look Ahead Interflow (LAI) A switch feature that can be used to balance the call load among multiple call centers. The LAI feature works with Call Vectoring and ISDN PRI trunks to intelligently route calls between call centers. This allows multiple call centers to share work loads, expands hours of coverage, and allows calls to be transparently handled by call centers in different time zones. Measured A term that means an ACD entity (agent, split/skill, trunk, trunk group, vector, VDN) has been identified to CMS for collection of data. If the ACD element is not measured, no data is collected.
Glossary CentreVu Visual Vectors User Guide Release 8 GL -7 Menu bar A menu bar is under the title bar of most windows. The menu bar shows the menu names available for that particular window (for example, File and Help). You select an item from one of these drop- down menus. Message Windows Temporary windows used only for displaying information like syntactical field errors. Multiuser Mode Any administered CMS user can log into CMS. Data continues to be collected if data collection is “on.” Name (Synonym) Fields Fields in which you may enter a name (synonym) that has been entered in the CMS Dictionary (for example, names of splits/skills, trunk groups, vectors, VDNs). Navigator A window that displays after you select it from the Tools menu or toolbar in the CentreVu Framework window. It consists of two panes: a hierarchical “tree” view of your Call Center World on the left and a list of objects or entities on the right. Nonprimary Split/Skill When a call is queued to multiple splits/skills, the second and third splits/skills to which the call queues in a VDN are called nonprimary splits/skills. They are also referred to as secondary and tertiary splits/skills, respectively. Object Any item which may appear in your Call Center World through the Navigator tool. Objects can be containers of other objects or entities (VDNs folder), or an object may be an administrable entity itself (VDN). Primary Skill Skills assigned to an agent. Primary skills are the areas in which the agent has the most expertise. See also Agent Skill. Pseudo-ACD An area you create on your CMS to place previously backed-up ACD data. A pseudo-ACD is not a live (real) ACD and does not communicate with any switch.
Glossary CentreVu Visual Vectors User Guide Release 8 GL -8 Queue A holding area for calls waiting to be answered in the order in which they were received. Calls in a queue may have different priority levels, in which case, calls with a higher priority are answered first. QUEUED A trunk state. An ACD call has seized the trunk and is queued to a split/skill waiting for an agent to answer. Read Permission The CMS user can access and view data (for example, run reports or view the Dictionary subsystem). Read permission is granted from the User Permissions subsystem. Real-Time Database Consists of the current and previous intrahour data on each CMS-measured agent, split, trunk, trunk group, vector, and Vector Directory Number (VDN). ScratchPad The Default ScratchPad name is a container area on your PC designed to save vectors off-line when a switch/ECS link or CMS connection is not available. You can create a hierarchy of sub- folders under the default folder by selecting New ScratchPad from Navigators Filemenu. Secondary Skill Skills assigned to an agent. Secondary skills are the areas in which the agent does not have extensive expertise, or is not the agents preference. (Used in G3V2 through G3V4 with EAS.) See Agent Skill, Skill Level. SEIZED A trunk state. A call is using the trunk either incoming or outgoing. Service Observing-VDNs A feature available with G3V4 or later switches that gives a voice terminal user the ability to monitor the treatment a call receives as it is processed by a VDN. Single-User Mode Only one person can log into CMS. Data continues to be collected if data collection is “on.” This mode is required to change some CMS administration.
Glossary CentreVu Visual Vectors User Guide Release 8 GL -9 Skill An attribute that is assigned to an ACD Agent. Agent Skills can be thought of as the ability for an Agent with a particular set of skills to handle a call which requires one of those skills. In relationship to your call center, think of skill as a specific customer need/requirement or perhaps a business need of your call center. You will be defining your skills based on the needs of your customers and your call center. Skill Hunt Group When EAS is enabled, calls route to specific skill hunt groups. These skill hunt groups are usually based on the needs of your customers. Agents are not assigned to a skill group (like split hunt groups), but agents are assigned specific skills that become active when they log in to their voice terminal. Skill Level A priority level from 1 (highest) to 16 (lowest) indicating an agents level of expertise or ability to handle calls to the given skill. (ECS Version 5 and later.) Split A group of extensions that receives special-purpose calls in an efficient, cost- effective manner. Normally, calls to a split arrive primarily over one or a few trunk groups. Staffed Agent An agent who is currently logged in to the switch. Station An unmeasured extension. An extension that is not currently staffed by an agent or that is a member of an unmeasured split/skill or hunt group. Status bar A status bar is across the bottom of some windows. The status bar shows information about the current action in that window. Switch A private switching system providing voice-only or voice and data communications services (including access to public and private networks) for a group of terminals within a customers premises. Tertiary Split/Skill Generic 3 with vectoring, Generic 2.2 with EAS only. When a call is queued to multiple splits/skills, the third split/skill the call queued to in a VDN is called the tertiary split/skill.
Glossary CentreVu Visual Vectors User Guide Release 8 GL -10 Time Format The standard format for entering times on CMS reports. Acceptable formats are: •AM/PM format (for example, 7:30AM-5:00PM). •Military time format (for example, 7:30-17:00). Title bar A title bar is across the top of most windows. The title bar shows the name of that particular window (for example, Navigator). Titles of open tool windows will be listed on the Window menu of CentreVu Framework. Toolbar A toolbar is under the menu bar of most windows. Toolbar icons represent actions you can perform. Tooltips Tooltips are available in most windows by placing the mouse cursor over an item for two seconds. Tooltips usually describe the actions performed by selecting an icon. Trunk A telephone circuit that carries calls between two switches, between a Central Office (CO) and a switch, or between a CO and a phone. Trunk Group A group of trunks that are assigned the same dialing digits - either a phone number or a Direct Inward Dialed (DID) prefix. Universal Call Identifier (UCID) A number that uniquely identifies a call in a network of nodes that support UCID. This number will be a part of the records in the Call History feature of CMS. User ID The login ID for a CMS user. User Permissions An area of the CMS server that allows the CMS administrator to define what each user has access to. VDN See Vector Directory Number.
Glossary CentreVu Visual Vectors User Guide Release 8 GL -11 VDN Assignment The VDN Assignment Wizard, accessed from CentreVu Framework, guides you through the process of assigning a vector and skill preference to a VDN. The windows that display after you select Vector Id or Skill Pref from the context menu of a VDN object are part of this tool. VDN Calls-Counted Also known as counted-calls to VDN and active VDN calls. A Call Vectoring capability available with G3V4 or later switches. Counted-calls to VDN is a parameter of the go to step and go to vector commands that provides conditional branching (to a different step in the same vector or to a different vector) based on the number of incoming trunk calls a VDN is currently processing. VDN of Origin Announcement (VOA) A short announcement that is assigned to a VDN through switch administration. The VOA identifies the origin or purpose of a call for the call center agent who answers the call. VDN Skill Preference Up to three skill(s) can be assigned to a VDN. Calls use VDN skills for routing based on your preference (as you administer it in the vector). VDN skill preferences are referred to in the vector as “1st,” “2nd,” or “3rd.” A prioritized list of agent skills administered for a VDN that are required or preferred for the answering agent. VDN Skill Preferences represent the requirement that a call be routed to an ACD agent with a particular ability or set of abilities. Vector A list of steps that process calls in a user-defined manner. The steps in a vector can send calls to splits, play announcements and music, disconnect calls, give calls a busy signal, or route calls to other destinations. Calls enter vector processing via VDNs, which may have received calls from assigned trunk groups, from other vectors, or from extensions connected to the switch. Vector Command A vector step that describes the action to be executed for a call (for example, Queue, check, disconnect). Vector Directory Number (VDN) An extension number that enables calls to connect to a vector for processing. A VDN is not assigned an equipment location. It is assigned to a vector. A VDN can connect calls to a vector when the calls arrive over an assigned automatic-in trunk group or when calls arrive over a dial- repeating (DID) trunk group and the final digits match the VDN. The VDN by itself may be dialed to access the vector from any extension connected to the switch.
Glossary CentreVu Visual Vectors User Guide Release 8 GL -12 Vector Editor This software tool, accessed from CentreVu Framework, allows you to create and edit vectors visually, by dragging and dropping icons representing commands from a palette and arranging them into vector steps in a work area. You can attach comments, change layout, and save and print the vectors. Vector Step One processing step in a vector. A vector step consists of a command and one or more conditions or parameters. These conditions or parameters are found on a steps Properties window in Visual Vectors client software. Vector Step Condition A condition accompanying a vector command that defines the circumstances in which the command will be applied to a call. These conditions are found on a steps properties window in Visual Vectors client software. VOA See VDN of Origin Announcement. Visual Vectors Client Client software which provides a rich, graphical user interface for creating or modifying configured elements of ACDs connected to a CMS. Visual Vectors Server Server software which enables administration (changing or modifying configured elements) for ACDs connected to a CMS. Voice Terminal A telephone set, usually with buttons, that gives an agent some control over the way calls are handled. Write Permission The CMS user can add, modify, or delete data and execute processes. Write permission is granted from the User Permissions subsystem.
Index CentreVu Visual Vectors User Guide Release 8 IN-1 Index A accelerator Keys definition of. . . . . . . . . . . 2-3, 4-3, 5-3, GL-1 ACD administering. . . . . . . . . . . . . . . . . . 1-6 ACD link status . . . . . . . . . . . . . . . . . . 2-11 ACD object . . . . . . . . . . . . . . . . . 2-28, 2-33 ACD, multiple description of. . . . . . . . . . . . . . . . . . 1-5 ACD, single description of. . . . . . . . . . . . . . . . . . 1-5 ACDs . . . . . . . . . . . . . . . . . . . . . . . 1-14 adding objects. . . . . . . . . . . . . . . . . . . 2-16 Adjunct Route. . . . . . . . . . . . . . . . . . . 4-41 Agent Activity Queue . . . . . . . . . . . . . . . . . . . . . 4-40 Test . . . . . . . . . . . . . . . . . . . . . . 4-38 Announcement . . . . . . . . . . . . . . . . . . 4-34 Announcement Folder object . . . . . . . . 2-28, 2-34 Announcement object. . . . . . . . . . . . 2-28, 2-34 Assignment window. . . . . . . . . . . . . . . . 5-16 B Busy. . . . . . . . . . . . . . . . . . . . . . . . 4-36 C Call Center World definition of. . . . . . . . . . . . . . . 1-11, GL-2 objects in your . . . . . . . . 2-25, 2-26, 2-32, 3-24 setting up. . . . . . . . . . . . . . . . . . . . 2-1 Call Center World object . . . . . . . . . . 2-26, 2-32 Caller Info. . . . . . . . . . . . . . . . . . . . . 4-37 Center Info Queue . . . . . . . . . . . . . . . . . . . . . 4-40 Test . . . . . . . . . . . . . . . . . . . . . . 4-37 CentreVu CMS interactions with . . . . . . . . . . . . . . . . 1-9 CentreVu Framework definition of. . . . . . . . . . . . . . . 1-11, GL-3 CentreVu Supervisor interactions with . . . . . . . . . . . . . . . . 1-8 CentreVu® CMS adding new CMS. . . . . . . . . . . . . . . . 2-14 close all windows. . . . . . . . . . . . . . . . 3-4, 4-12 CMS object . . . . . . . . . . . . . . . . . 2-27, 2-33 CMS server logging in to a . . . . . . . . . . . . . . . . . 3-10 CMS server software interactions with . . . . . . . . . . . . . . . . 1-9 Collect. . . . . . . . . . . . . . . . . . . . . . . 4-36connect to existing server . . . . . . . . . . . . . . . 3-11 to new server . . . . . . . . . . . . . . . . . 3-12 Consider. . . . . . . . . . . . . . . . . . . . . 4-35 container definition of . . . . . . . . . . . 2-3, 4-3, 5-3, GL-3 context menu definition of . . . . . . . . . . . 2-3, 4-3, 5-3, GL-3 Controller window . . . . . . . . . . . . . 3-14, 4-15 Converse . . . . . . . . . . . . . . . . . . . . 4-36 Copies field . . . . . . . . . . . . . . . . . . . 4-57 courses available training . . . . . . . . . . . . . . . 1-20 Current steps stored. . . . . . . . . . . . . . . . . . . . . 4-17 visual . . . . . . . . . . . . . . . . . . . . . 4-17 current window definition of . . . . . . . . . . . . . . . . . . GL-3 D database deleting entries . . . . . . . . . . . . . 2-19, 2-20 database operations selecting . . . . . . . . . . . . . . . . . . . 4-55 Dictionary names, descriptions . . . . . . . . . . . . . 1-15 Disconnect. . . . . . . . . . . . . . . . . . . . 4-37 disconnect and exit . . . . . . . . . . . . . . . . 3-5, 4-13, 5-7 E Edit menu . . . . . . . . . . . . . . 2-11, 3-18, 4-20 Entities definition of . . . . . . . . . . . . . . . . . . . 5-3 entity definition of . . . . . . . . . . . . . 1-11, 2-3, GL-5 exit and disconnect . . . . . . . . . . . . 3-5, 4-13, 5-7 F File menu . . . . . . . . . . . . 2-8, 2-11, 3-17, 4-18 folder definition of . . . . . . . . . . . 2-3, 4-4, 5-3, GL-5 Framework accessing. . . . . . . . . . . . . . . . . . . . 3-6 running . . . . . . . . . . . . . . . . . . . . . 3-7 using . . . . . . . . . . . . . . . . . . . . . . 3-1 Framework window . . . . . . . . . . . . . . . . 2-6 G Goto Vector . . . . . . . . . . . . . . . . . . . 4-42
Index CentreVu Visual Vectors User Guide Release 8 IN-2 H Hardware Platforms, supported. . . . . . . . . . . 1-3 Help menu . . . . . . . . . . . 2-9, 2-12, 3-20, 4-23 help system. . . . . . . . . . . . . . 2-13, 3-21, 4-25 I input field definition of. . . . . . . . . . . . . . . 2-3, 4-4, 5-3 input fields . . . . . . . . . . . . . . . . . 3-25, 4-43 classes. . . . . . . . . . . . . . . . . . . . . 2-24 name fields. . . . . . . . . . . . . . . . . . . 2-24 rules . . . . . . . . . . . . . . . . . . . . . . 2-24 input windows. . . . . . . . . . . . . . . . 2-18, 4-33 Insert menu. . . . . . . . . . . . . . . . . . . . 4-23 L login status . . . . . . . . . . . . . . . . . . . . 2-11 M menu bar . . . . . . . . . . . . . . . . . . 2-11, 3-16 definition of. . . . . . . . . . . 2-3, 4-4, 5-4, GL-7 menus Edit. . . . . . . . . . . . . . . . . 2-11, 3-18, 4-20 File. . . . . . . . . . . . . . 2-8, 2-11, 3-17, 4-18 Help . . . . . . . . . . . . . 2-9, 2-12, 3-20, 4-23 Insert. . . . . . . . . . . . . . . . . . . . . . 4-23 Tools. . . . . . . . . . . . . . . . . . . . . . . 2-8 Vector Editor menus. . . . . . . . . . . . . . 4-24 View . . . . . . . . . . . . . . . . 2-11, 3-19, 4-22 Visual Vector menus. . . . . . . . . . . . . . 3-21 Visual Vectors . . . . . . . . . . . . . . . . . 2-13 Window . . . . . . . . . . . . . . . . . . . . . 2-9 messages, status. . . . . . . . . . . . . . . . . 3-16 Messaging Skill. . . . . . . . . . . . . . . . . . 4-42 Music . . . . . . . . . . . . . . . . . . . . . . . 4-34 N name fields definition of. . . . . . . . . . . . . . . . . 4-4, 5-4 rules . . . . . . . . . . . . . . . . . . . . . . 2-24 Navigator definition of. . . . . . . . . . . . . 1-12, 2-3, GL-7 toolbar . . . . . . . . . . . . . . . . . . . . . 2-10 Navigator tool browsing Call Center World . . . . . . . . . . 3-22 selecting and running . . . . . . . . . . . . . 3-13 using. . . . . . . . . . . . . . . . . . . . . . . 3-1 O objects adding and deleting. . . . . . . . . . . . . . . 2-5 Call Center World. . . . . . . . . . . . . . . . 2-25 definition of . . . . . . . . . . . 2-4, 4-4, 5-4, GL-7 exploring . . . . . . . . . . . . . . . . . . . . 3-23 in your Call Center World. . . . . 2-26, 2-32, 3-24 properties of . . . . . . . . . . . . . . . . . . 2-31 P PC configuration, minimum . . . . . . . . . . . . 1-3 printing windows . . . . . . . . . . . . . . . . . . . . 4-57 properties of objects . . . . . . . . . . . . . . . . . . . . 2-31 Q Queue Activity Queue . . . . . . . . . . . . . . . . . . . . . 4-39 Test. . . . . . . . . . . . . . . . . . . . . . . 4-38 Queue Unconditional . . . . . . . . . . . . . . . 4-41 R Reply . . . . . . . . . . . . . . . . . . . . . . . 4-35 Ringback . . . . . . . . . . . . . . . . . . . . . 4-35 Route To Digits . . . . . . . . . . . . . . . . . . 4-41 Route To Number . . . . . . . . . . . . . . . . . 4-41 S Save Vector As window . . . . . . . . . . . . . . 4-30 features. . . . . . . . . . . . . . . . . . . . . 4-32 ScratchPad object. . . . . . . . . . . . . .2-27, 2-32 Select the Vector to Open window . . . . . . . . 4-26 Select the Vector to open window features. . . . . . . . . . . . . . . . . . . . . 4-29 selecting database operations. . . . . . . . . . . 4-55 Selection window . . . . . . . . . . . . . . . . . 5-13 servers adding new CMS . . . . . . . . . . . 2-14, 3-8, 4-9 Silence. . . . . . . . . . . . . . . . . . . . . . . 4-35 Software, required. . . . . . . . . . . . . . . . . 1-3 software, required . . . . . . . . . . . . . . . . . 1-4 Split/Skill Folder object . . . . . . . . . . .2-28, 2-34 Split/Skill object . . . . . . . . . . . . . . .2-28, 2-35 Status bar definition of . . . . . . . . . . . . . .2-4, 4-4, GL-9 status indicators. . . . . . . . . . . . . . .2-11, 4-17 status messages . . . . . . . . . . . . . . . . . 3-16 Stop . . . . . . . . . . . . . . . . . . . . . . . . 4-36