Kyocera FS C5400DN User Manual

							Using the Operation Panel 4-25
3Press [OK]. Details for the file that is selected with the cursor 
appears.
The details for the file covers 6 pages in all. Press Z to view to the 
next page or Y to return to the previous page.
In the File Name screen, if the file name is abbreviated because it 
cannot be displayed on one line, press [Detail] ([Right Select]) to 
change the display to three lines. If the file name cannot be displayed 
in three lines, use U or V to scroll up and down the display.
Pressing [OK] in three lines display returns you to one line display.
4Pressing [OK] while the file details are displayed returns you to the 
file list screen.
Detail:P  b 
File Name: 1/ 6
ABCDEFGHIJKLMNOPQRST
N
[ Detail  ]
Detail:O  b 
ABCDEFGHIJKLMNOPQRSTU
VWXYZ.txt
   
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							4-26Using the Operation Panel 
Job Box
IMPORTANT  To use the Job Box, an optional hard disk must be installed 
in the printer. The RAM disk may also be used in the Proof-and-Hold and 
Private Print modes.
Job Box is a print function that makes the Job Retention function possible. 
The settings are specified from the printer driver. Refer to Printer Driver 
User Guide for the driver settings.
Job Retention
Job Retention has four modes as summarized below. These modes are 
selected from the printer driver through the application software:
The options available in Job Box are as follows:
• Quick Copy (Using Quick Copy/Proof-and-Hold)
• Private/Stored (Printing a Private Print/Stored Job)
• Job Box Settings (Job Box Configuration)
1Press [MENU].
2Press U or V to select Job Box.
The Job Box menu appears showing a list of available actions.
Quick CopyProof-and-HoldPrivate PrintStored Job
Primary function To later print 
additional copiesTo proof the first copy 
before printing 
multiple copiesTo hold the document 
in printer to prevent 
unauthorized accessTo electronically store 
documents such as 
fax cover pages
Start storing by Printer driver Printer driver Printer driver Printer driver
On terminating print 
setting from 
application softwarePrints simultaneously Prints one copy 
simultaneouslyDoes not print Does not print
Retrieved by Operation panel Operation panel Operation panel Operation panel
Default number of 
copies printed at 
retrievalSame as storing
(can be changed)One less
(can be changed)Same as storing
(can be changed)One
(can be changed)
Maximum number of 
jobs stored 
†32, expandable to 50 32, expandable to 50 Depends on the hard 
disk capacity (the job 
is automatically 
deleted after printing)Depends on the hard 
disk capacity
PIN security No No Yes Yes (if necessary)
Data after printing Stored Stored Deleted Stored
Data at power off Deleted Deleted Deleted Stored
Hard disk Necessary Unnecessary 
(RAM disk may also 
be used)Unnecessary 
(RAM disk may also 
be used)Necessary
†. Jobs in excess will cause the earlier ones to be deleted.
Note  Refer to the Printer Driver User Guide for the driver 
settings and print (save) procedures.
Job Box:a  b 
1  Quick Copy
2  Private/Stored
3  Job Box Settings
[ Exit  ]
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							Using the Operation Panel 4-27
Quick Copy is only displayed if there are any jobs that were saved to the 
hard disk in Quick Copy mode.
Private/Stored is only displayed if there are any jobs that were saved 
to the hard disk or RAM disk.
Quick Copy (Using Quick Copy)
This mode enables you to print the requested number of copies of a job, 
simultaneously storing the job on the hard disk/RAM disk. When 
additional copies are required, you can reprint the required number of 
copies from the printer operation panel. To print a job as a quick copy job, 
refer to Printer Driver User Guide.
The default number of print jobs that can be stored on the hard disk is 32. 
This value can be increased to up to 50. For details, refer to Job Box 
Settings (Job Box Configuration) on page 4-36. When the number of jobs 
reaches the limit, the oldest job will be overwritten by the new one. 
When the printer is turned off, all stored jobs will be deleted.
Printing Additional Copies using Quick Copy
1In the Job Box menu, press U or V to select Quick Copy.
2Press [OK]. The Quick Copy screen appears listing the user names 
for stored jobs.
3Press U or V to select the user name you entered in the printer 
driver.
4Press [OK]. The printer displays a list of the jobs stored under the 
selected user name.
5Press U or V to scroll to the desired job title.
When [Select] ([Right Select]) is pressed, the file is selected. A 
checkmark will be placed on the right of the selected file.
Select the checkmarked file and press [Select] ([Right Select]) 
again to cancel the selection.
Note  Refer to the Printer Driver User Guide for the driver 
settings.
Note  To select all files, follow the steps of Select/Deselect All 
Files on page 4-28
Quick Copy:a  b 
l  User01
l  User02
l  User03
 
l User01:a  b 
  All Files
Q Data01            g
Q
 Data02            g
[ Select ]
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							4-28Using the Operation Panel 
Select/Deselect All Files
All files in the Job Box are selected. 
1In the file list screen, press U or V to select All Files.
2Press [Select] ([Right Select]).
When there is a file not checked in the Job Box, all files will be 
checkmarked.
When all files in the Job Box are checked, all checkmarked files are 
deselected.
Print a File
Print the file(s) selected in the Job Box.
1In the file list screen, select the item and press [OK]. The Print/
Delete menu screen appears.
2Press U or V to select Print. The Copies menu screen appears.
To print 2 or more copies, use the arrow keys to set the number of 
copies to be printed.
Press U or V to increase or decrease, respectively, the value at the 
blinking cursor.
Use Y and Z to move the cursor right and left.
3Press [OK]. A confirmation message is displayed.
Note  --- is displayed first, and it means it according to the set 
number of copies when the data of each file is preserved. In this 
setting, each set number of copies is printed. 
l User01:a  b 
  All Files         
Q
 Data01         T
Q
 Data02         T
[ Menu ] [  Select  ]
l User01:a  b 
  All Files         
Q
 Data01         g
Q
 Data02         g
[ Menu ] [  Select  ]
l User01:a  b 
  All Files         
Q
 Data01         T
Q
 Data02         T
[ Menu ] [  Select  ]
l User01:a  b 
1  Print
2  Delete
   
Copies:a  b 
    (1 - 999,---)
        
*****copies
           
M
 
---
Print.
Are you sure?
z Q Data01
[ Yes ] [ No ]
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							Using the Operation Panel 4-29
4Press [Yes] ([Left Select]). The message Accepted. appears and 
the printer prints the selected job.
Pressing [No] ([Right Select]) returns you to return to the previous 
screen.
Deleting a Quick Copy Job
Jobs saved using Quick Copy are automatically deleted when you turn 
the printer off, but you can also use this procedure to delete jobs 
individually.
1In the Job Box menu, press U or V to select Quick Copy.
2Press [OK]. The Quick Copy screen appears listing the user names 
for stored jobs.
3Press U or V to select the user name you entered in the printer 
driver.
4Press [OK]. The printer displays a list of the jobs stored under the 
selected user name.
5Press U or V to select the name of the job to be deleted.
When [Select] ([Right Select]) is pressed, the file is selected. A 
checkmark will be placed on the right of the selected file.
Select the checkmarked file and press [Select] ([Right Select]) 
again to cancel the selection.
Delete a File
Delete the file(s) selected in the Job Box.
1In the file list screen, select the item and press [OK]. The Print/
Delete menu screen appears.
Note  To select all files, follow the steps of Select/Deselect All 
Files on page 4-28
Accepted.
 
Quick Copy:a  b 
l  User01
l  User02
l  User03
 
l User01:a  b 
  All Files
Q Data01            g
Q
 Data02            g
[ Select ]
l User01:a  b 
1  Print
2  Delete
   
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							4-30Using the Operation Panel 
2Press U or V to select Delete. A confirmation message is appears.
3Press [Yes] ([Left Select]). The message Completed. appears 
and the printer deletes the selected job.
Pressing [No] ([Right Select]) returns you to return to the previous 
screen.
Using Proof-and-Hold
When you print multiple copies, this mode first prints one copy so that you 
can proof it before continuing to print the remaining copies. Since you can 
proof the printouts before printing the remaining copies, wastage of paper 
can be reduced.
The printer prints one copy and, at the same time, saves the print job on 
the hard disk/RAM disk. You can also change the number of copies when 
resuming printing from the operation panel.
When the printer is turned off, all stored jobs will be deleted.
Printing Remaining Copies of a Proof-and-Hold Job
Refer to Printer Driver User Guide for the driver settings.
1In the Job Box menu, press U or V to select Quick Copy.
2Press [OK]. The Quick Copy screen appears listing the user names 
for stored jobs.
3Press U or V to select the user name you entered in the printer 
driver.
4Press [OK]. The printer displays a list of the jobs stored under the 
selected user name.
5Press U or V to select the name of the job to be printed.
When [Select] ([Right Select]) is pressed, the file is selected. A 
checkmark will be placed on the right of the selected file.
Delete.
Are you sure?
z Q Data01
[ Yes ] [ No ]
Completed.
 
Quick Copy:a  b 
l  User01
l  User02
l  User03
 
l User01:a  b 
  All Files
Q Data01            g
Q
 Data02            g
[ Select ]
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							Using the Operation Panel 4-31
Select the checkmarked file and press [Select] ([Right Select]) 
again to cancel the selection.
Print a File
Print the file(s) selected in the Job Box.
1In the file list screen, select the item and press [OK]. The Print/
Delete menu screen appears.
2Press U or V to select Print. The Copies menu screen appears.
If you want to change the number of remaining copies to be printed, 
use the arrow keys to set the number of copies to be printed.
Press U or V to increase or decrease, respectively, the value at the 
blinking cursor.
Use Y and Z to move the cursor right and left.
3Press [OK]. A confirmation message is displayed.
4Press [Yes] ([Left Select]). The message Accepted. appears and 
the printer prints the selected job.
Pressing [No] ([Right Select]) returns you to return to the previous 
screen.
Deleting a Proof-and-Hold Job
Saved jobs are automatically deleted when you turn the printer off, but 
you can also use this procedure to delete jobs individually.
1In the Job Box menu, press U or V to select Quick Copy.
2Press [OK]. The Quick Copy screen appears listing the user names 
for stored jobs.
Note  To select all files, follow the steps of Select/Deselect All 
Files on page 4-28
Note  --- is displayed first, and it means it according to the set 
number of copies when the data of each file is preserved. In this 
setting, each set number of copies is printed.
l User01:a  b 
1  Print
2  Delete
   
Copies:a  b 
    (1 - 999,---)
        
*****copies
           
M
 
---
Print.
Are you sure?
z Q Data01
[ Yes ] [ No ]
Accepted.
 
Quick Copy:a  b 
l  User01
l  User02
l  User03
 
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							4-32Using the Operation Panel 
3Press U or V to select the user name you entered in the printer 
driver.
4Press [OK]. The printer displays a list of the jobs stored under the 
selected user name.
5Press U or V to select the name of the job to be deleted.
When [Select] ([Right Select]) is pressed, the file is selected. A 
checkmark will be placed on the right of the selected file.
Select the checkmarked file and press [Select] ([Right Select]) 
again to cancel the selection.
Delete a File
Delete the file(s) selected in the Job Box.
1In the file list screen, select the item and press [OK]. The Print/
Delete menu screen appears.
2Press U or V to select Delete.A confirmation message is appears.
3Press [Yes] ([Left Select]). The message Completed. appears 
and the selected job is deleted.
Pressing [No] ([Right Select]) returns you to return to the previous 
screen.
Note  To select all files, follow the steps of Select/Deselect All 
Files on page 4-28
l User01:a  b 
  All Files
Q Data01            g
Q
 Data02            g
[ Select ]
l User01:a  b 
1  Print
2  Delete
   
Delete.
Are you sure?
z Q Data01
[ Yes ] [ No ]
Completed.
 
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							Using the Operation Panel 4-33
Private/Stored (Printing a Private Print/Stored Job)
In private printing, you can specify that a job is not printed until you 
release the job from the operation panel. When sending the job from the 
application software, specify a 4-digit access code in the printer driver. 
The job is released for printing by entering the access code on the 
operation panel ensuring confidentiality of the print job.
In the stored job mode, access codes are not mandatory, but can be set 
on the printer driver if printing with PIN security is required. Then, the 
access code must be entered on the operation panel to print a stored job. 
Print data will be stored in the hard disk/RAM disk after printing. 
Refer to Printer Driver User Guide for the driver settings.
Printing a Private/Stored Job
1In the Job Box menu, press U or V to select Private/Stored.
2Press [OK]. The Private/Stored screen appears listing the user 
names for stored jobs.
3Press U or V to select the user name you entered in the printer 
driver.
4Press [OK]. The printer displays a list of the jobs stored under the 
selected user name.
5Press U or V to select the name of the job to be printed.
When [Select] ([Right Select]) is pressed, the file is selected. A 
checkmark will be placed on the right of the selected file.
Select the checkmarked file and press [Select] ([Right Select]) 
again to cancel the selection.
Print a File
Print the file(s) selected in the Job Box.
1In the file list screen, select the item and press [OK]. The Print/
Delete menu screen appears.
Note  To select all files, follow the steps of Select/Deselect All 
Files on page 4-28
Private/Stored:a  b 
l  User01
l  User02
l  User03
 
l User01:a  b 
********************-
Q Data01            g
Q
 Data02            g
[ Select ]
AllFiles
l User01:a  b 
1  Print
2  Delete
   
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							4-34Using the Operation Panel 
2Press U or V to select Print. If the selected job was saved as a 
Private Print job, its ID is displayed. If the job was saved in stored job 
mode, the number of direct copies is displayed.
3Enter the access code entered in the printer driver. 
Use the Y or Z to select a number and then press [OK] to enter the 
number.
You can go back one character by pressing [Bckspace] ([Left 
Select]).
Press [Enter] ([Right Select]). If the entered access code is 
correct, the Copies menu screen appears. 
If the entered access code is incorrect, the ID menu screen 
reappears.
4To print 2 or more copies, use the arrow keys to set the number of 
copies to be printed.
Press U or V to increase or decrease, respectively, the value at the 
blinking cursor.
Use Y and Z to move the cursor right and left.
5Press [OK]. A confirmation message is displayed.
6Press [Yes] ([Left Select]). The message Accepted. appears and 
the printer prints the selected job.
Pressing [No] ([Right Select]) returns you to return to the previous 
screen.
Deleting a Private/Stored Job
You can individually delete stored jobs by performing the following 
procedure. Jobs saved using Private Print will be automatically deleted if 
you turn the power off after printing, but jobs saved using Stored Job will 
not be deleted automatically.
1In the Job Box menu, press U or V to select Private/Stored.
Note  When the access code is set to the document selected 
in the check box, 
Incorrect ID is displayed for the 
disagreement.
Note  --- is displayed first, and it means it according to the set 
number of copies when the data of each file is preserved. In this 
setting, each set number of copies is printed.
ID:P  b 
    (0000-9999)
     
S
0123456789
[Bckspace] [ Enter ]
Copies:a  b 
    (1 - 999,---)
        
*****copies
           
M
 
---
Print.
Are you sure?
z Q Data01
[ Yes ] [ No ]
Accepted.
 
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