Konica Minolta magicolor 2590MF User Manual

							Basic Scan to E-mail Operation 107
11Using the * and ) keys, select “ADF”.
To change the size of the scanned image, press the , key.
For information on changing the size, refer to “Changing the Scanned 
Image Size” on page 114.
12Press the Start key.
Scanning starts, and then the scan data is sent to the recipients.
To stop scanning and stop the transmission, press the Stop/Reset 
key. A message appears, requesting confirmation to cancel the set-
ting. Select “Yes”, and then press the Menu Select key.
If you want to cancel a scanned document queued for transmission, 
select “CANCEL RESERV.” from the Function menu. For details, refer 
to the magicolor 2590MF Facsimile Users Guide.
Scan data is not sent directly to the recipient. In addition, images are 
regarded as having been sent successfully on completion of their 
transmission to the server.
If the E-mail could not be sent, a transmission result report can be 
printed. For details, refer to the magicolor 2590MF Facsimile Users 
Guide.
Scan to E-mail using the Original Glass
1Press the Scan key to enter Scan mode.
2Remove all documents from the ADF.
If you are using the original glass to scan, do not load any documents 
into the ADF.
3Lift to open the ADF cover.
4Place the original document face down on the original glass and align the 
document on the scales above and to the left of the original glass.
5Gently close the ADF cover.
Closing it too quickly may cause the document to move on the original 
glass.
6Specify the E-mail address of the recipient in one of the following ways, 
and then press the Menu Select key.
– Direct input
– Using the one-touch dial key
– Using the speed dial number
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							Basic Scan to E-mail Operation 108
– Using the phone book function
For details on specifying the recipient, refer to “Specifying a Recipient” 
on page 110.
By specifying one TO address and 124 CC addresses, a total of 125 
recipients can be specified.
E-mail addresses specified after the Scan key is pressed are set as 
scan to E-mail recipients.
7Enter a title (subject), and then press the Menu Select key.
Use alphanumeric characters (including some symbols) for the title 
(subject). 
Using other characters will corrupt the characters for the E-mail desti-
nation. 
For details on entering/editing text and the characters that can be 
entered, refer to “Entering E-mail Addresses” on page 215.
8Enter the E-mail address for any additional recipient as a CC address, 
and then press the Menu Select key.
To specify more than one CC address, press the Menu Select key to 
enter the additional addresses. Repeat step 8 until all of the recipients 
have been specified.
9After you have finished specifying the addresses for additional recipients, 
press the Menu Select key.
10Using the * and ) keys, select the color mode (“COLOR”, “GRAY”, or 
“B/W”), and then press the Menu Select key.
11Using the * and ) keys, select the resolution (150 × 150 dpi, 300 × 300 
dpi or 600 × 600 dpi), and then press the Menu Select key.
The 600 × 600 dpi resolution cannot be selected if “COLOR” or 
“GRAY” was selected as the scan mode in step 10.
To specify detailed settings for the scan mode, such as the data format 
and compression encoding method, press the 
, key.
For information on specifying detailed settings, refer to “Changing the 
Scan Mode Settings” on page 113.
12Press the Menu Select key.
Scanning starts.
To change the size of the scanned image, press the , key before 
pressing Start key.
For information on changing the size, refer to “Changing the Scanned 
Image Size” on page 114.
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							Basic Scan to E-mail Operation 109
13When scanning a document containing several pages, place the next 
page on the original glass when the message “NEXT PAGE?” appears, 
and then press the Menu Select key.
– Repeat step 14 until all of the pages in the document have been 
scanned.
14Press the Start key.
Transmission starts.
To stop scanning and stop the transmission, press the Stop/Reset 
key. A message appears, that requests to select to cancel the job. 
Select “Yes”, and then press the Menu Select key.
If you want to cancel a scanned document queued for transmission, 
select “CANCEL RESERV.” from the Function menu. For details, refer 
to the magicolor 2590MF Facsimile Users Guide.
Scan data is not sent directly to the recipient. In addition, images are 
regarded as having been sent successfully on completion of their 
transmission to the server.
If the E-mail could not be sent, a transmission result report can be 
printed. For details, refer to the magicolor 2590MF Facsimile Users 
Guide.
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							Specifying a Recipient 110
Specifying a Recipient
The recipients can be specified in any of the following ways.
„Direct input: Directly enter the E-mail address.
„Using a one-touch dial key: Specify a recipient registered with a 
one-touch dial key.
„Using speed dial numbers: Specify a recipient registered with a speed dial 
number.
„Using the phone book functions: List or search for recipients registered as 
one-touch dial keys or speed dial numbers, and then select a recipient.
Directly Entering an E-mail Address
1Use the numeric keypad to type in the E-mail address for the recipient.
For details on entering/editing text and the characters that can be 
entered, refer to “Entering Text” on page 214.
To erase the entered E-mail address, hold down the Cancel/C key for 
about one second, or press the Stop/Reset key.
Using a One-Touch Dial Key
If a recipient has been registered with a one-touch dial key, the recipient’s 
E-mail address can be entered simply by pressing the programmed 
one-touch dial key.
The recipient must have been registered with a one-touch dial key in 
advance. For details, refer to “One-Touch Dialing” on page 115.
1Press the desired one-touch dial key.
Press the one-touch dial key programmed with the group dial recipi-
ents to send an E-mail to multiple recipients.
If a one-touch key programmed with group dial recipients is selected 
in the screen for specifying the TO address, all E-mail addresses 
included in the group dial are added to the TO address. If it is selected 
in the screen for specifying the CC address, all addresses are added 
to the CC address.
If an incorrect recipient was selected, press the Cancel/C key.
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							Specifying a Recipient 111
If the one-touch dial key that is pressed is not registered with an 
E-mail address, the message “NOT E-MAIL ADDRESS” appears. In 
addition, if the one-touch dial key that is pressed is not registered with 
a recipient, the message “NOT REGISTERED!” appears. Press a 
one-touch dial key registered with an E-mail address. 
Using the Speed Dial Function
If a recipient has been registered with a speed dial number, the recipient’s fax 
number can be dialed simply by pressing a speed dial number key.
The recipient must have been registered with a speed dial in advance. 
For details, refer to “Speed Dialing” on page 117.
1Press the Speed Dial key.
2Use the keypad to enter the 3 digits speed dial number programmed with 
the desired recipient.
The recipients name appears in the message window.
If an incorrect recipients was selected, press the Cancel/C key.
If the entered speed dial number is not registered with an E-mail 
address, the message “NOT E-MAIL ADDRESS” appears. In addition, 
if the entered speed dial number is not registered with a recipient, the 
message “NOT REGISTERED!” appears. Enter a speed dial number 
registered with an E-mail address.
Using the List Function of the Phone Book
If a recipient is registered with a one-touch dial key or a speed dial number, 
the recipient can be found by using the List or Search function of the phone 
book.
Follow the procedure described below to search using the List function of the 
phone book.
1Press the Speed Dial key twice.
2Using the * and ) keys, select “LIST”, and then press the Menu Select 
key.
The list of one-touch dial keys and speed dial numbers registered with an 
E-mail address is displayed.
3Using the + and , keys, select the desired recipient.
4Press the Menu Select key.
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							Specifying a Recipient 112
Using the Search Function of the Phone Book
If a recipient is registered with a one-touch dial key and a speed dial number, 
the recipient can be found by using the List or Search function of the phone 
book.
Follow the procedure described below to search using the Search function of 
the phone book.
1Press the Speed Dial key twice.
2Using the * and ) keys, select “SEARCH”, and then press the Menu 
Select key.
A screen appears that allows you to enter the text to be searched for.
3Using the keypad, enter the first few characters of the name programmed 
for the desired recipient.
Enter the name programmed in the one-touch dial key or the speed 
dial number. For details on entering text, refer to “Entering Text” on 
page 214.
Text up to 10 characters long can be entered.
4Press the Menu Select key.
The number of names beginning with the text entered in step 3 is dis-
played.
If there are no names programmed with one-touch dial keys or speed 
dial numbers beginning with the entered text, “(0)” is displayed, and 
then the screen allowing you to enter the search text appears.
5To select a recipient from the displayed search results, skip to step 7.
OR
To narrow down the search results even further, press the Menu Select 
key, and then enter more search text.
6Press the Menu Select key.
7Using the + and , keys, select the desired recipient.
If the desired recipient name does not appear in the search results, 
press the Clear/C key twice to return to the screen allowing you to 
enter the search text, and then try searching for different text.
8Press the Menu Select key.
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							Changing the Scan Mode Settings 113
Changing the Scan Mode Settings
The scan mode settings, such as the data format and compression encoding 
method, can be changed from the screen for selecting the resolution. If the 
settings are not changed, scan data will be sent using the default scan mode 
settings.
For more details, refer to “SCANNER SETTING Menu” on page 37.
1Using the * and ) keys, select the color mode, and then press the Menu 
Select key.
2Using the * and ) keys, select the resolution (150 × 150 dpi, 300 × 300 
dpi or 600 × 600 dpi), and then press the , key.
The screen for selecting the data format appears.
3Using the * and ) keys, select the data format (“TIFF” or “PDF”) for 
E-mail attachments, and then press the , key.
PDF data can be opened in Adobe Acrobat Reader.
TIFF files of images that have been scanned with the Color or Gray 
setting cannot be opened with the Windows Picture and FAX Viewer, 
which is included with Windows XP as a standard component. These 
files can be opened with image-processing applications such as Pho-
toShop, Microsoft Office Document Imaging or ACDsee.
To cancel the settings, press the Cancel/C key. The screen for select-
ing the color mode appears again. 
To quit making changes to the scan mode settings, press the Start 
key.
If “GRAY” or “COLOR” was selected for the color mode in step 1, the 
screens in steps 4 and 5 do not appear.
4Using the * and ) keys, adjust the density for the document to be 
scanned, and then press the , key.
5Using the * and ) keys, select the compression encoding method (“MH”, 
“MR” or “MMR”).
6After the settings have been specified, press the + key until the screen for 
selecting the resolution is displayed.
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							Changing the Scanned Image Size 114
Changing the Scanned Image Size
The setting for the size of the scan image can be changed from the screen for 
selecting the document mode.
1Press the , key in the screen for selecting the document mode (“ADF” or 
“BOOK”).
2Using the * and ) keys, select the scan size, and then press the Menu 
Select key.
The document mode selection screen appears again.
To cancel the settings, press the Cancel/C key. The screen for select-
ing the document mode appears again.
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							Registering Recipients 115
Registering Recipients
About the E-mail registration Function
Frequently used E-mail addresses can be registered with the FAX REGIS-
TRATION function so that the E-mail address can be easily accessed. In 
addition, this reduces input errors.
The following registration methods are available:
„One-touch dial: Register E-mail addresses with one-touch dial keys. 
Press a one-touch dial key to recall them. For details on specifying set-
tings, refer to “One-Touch Dialing” on page 115.
„Speed dial: Register E-mail addresses with speed dial numbers, and then 
press a keypad to recall them. For details on specifying settings, refer to 
“Speed Dialing” on page 117.
„Group dial: Multiple recipients can be grouped and registered with a 
one-touch dial key. Press the one-touch dial key to recall the group. For 
details on specifying settings, refer to “Group Dialing” on page 119.
If a recipient is registered with a one-touch dial key or a speed dial 
number, the recipient can be searched for by using the phone book 
functions. For details on using the phone book functions, refer to 
“Using the List Function of the Phone Book” on page 111 and “Using 
the Search Function of the Phone Book” on page 112.
One-Touch Dialing
Programming a One-Touch Dial Key
Register frequently used E-mail addresses with one-touch dial keys (maxi-
mum 9).
When sending an E-mail, press a one-touch dial key to recall them.
To register multiple recipients with a one-touch dial key, program it as 
a group dial. For details on programming group dialing, refer to “Group 
Dialing” on page 119.
1Press the Menu Select key, then the , key three times.
2Check that the FAX REGISTRATION screen appears, and then press the 
Menu Select key.
3Check that the ONE-TOUCH DIAL screen appears, and then press the 
Menu Select key.
4Press the one-touch dial key that you want to program.
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							Registering Recipients 116
If the one-touch dial key that is pressed is already registered with a 
recipient, the message “REGISTERED!” appears. Press the Menu 
Select key, and then press a one-touch dial key with no recipient reg-
istered.
5Enter the name of the one-touch dial to be programmed, and then press 
the Menu Select key.
Text up to 20 characters long can be entered for the name.
For details on entering/editing text and the characters that can be 
entered, refer to “Entering Text” on page 214.
To cancel programming, press the Cancel/C key. (To cancel program-
ming while the name is being entered, press the Menu Select key, 
and then press the Cancel/C key.)
6Using the keypad, enter the E-mail address of the recipient, and then 
press the Menu Select key.
The entered information is programmed with the one-touch dial key, and 
the message “SELECT REGIST.KEY” appears.
The fax number can contain a maximum of 50 characters.
For details on entering/editing addresses, refer to “Entering Text” on 
page 214.
To cancel programming, press the Cancel/C key. (To cancel program-
ming while the address is being entered, press the Menu Select key, 
and then press the Cancel/C key.)
7To program another one-touch dial key, press the one-touch dial key, and 
then repeat the procedure starting from step 5.
OR
To finish the procedure and return to the Scan mode screen, continue 
pressing the Cancel/C key until the Scan mode screen is displayed.
Changing/Deleting One-Touch Dial Information
The registered one-touch dial information can be corrected.
1Press the Menu Select key, then the , key three times.
2Check that the FAX REGISTRATION screen appears, and then press the 
Menu Select key.
3Check that the ONE-TOUCH DIAL screen appears, and then press the 
Menu Select key.
4Press the one-touch dial key that you want to change or delete.
5Press the Cancel/C key.
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