HP Officejet 4500 User Manual

							3.Press right arrow  to select Fax Confirmation, and then press OK.
4.Press right arrow 
 to select one of the following, and then press OK.
OffDoes not print a fax confirmation report when you send and receive
faxes successfully. This is the default setting.
On Fax SendPrints a fax confirmation report for every fax you send.
On Fax ReceivePrints a fax confirmation report for every fax you receive.
Send & ReceivePrints a fax confirmation report for every fax you send and receive.
To include an image of the fax on the report
1.Press the 
 (Setup) button.
2.Select Print Report, and then select Fax Confirmation.
3.Select either On Fax Send or Send & Receive, and then press OK.
4.Select Image on Fax Send Report.
5.Select On, and then press OK.
Print fax error reports
You can configure the device so that it automatically prints a report when there is an error
during transmission or reception.
To set the device to print fax error reports automatically
1.Press Setup.
2.Press right arrow 
 to select Print Report, and then press OK.
3.Press right arrow 
 to select Fax Error , and then press OK.
4.Press right arrow 
 to select one of the following, and then press OK.
Send & ReceivePrints whenever a fax error occurs. This is the default setting.
OffDoes not print any fax error reports.
On Fax SendPrints whenever a transmission error occurs.
On Fax ReceivePrints whenever a receiving error occurs.
Print and view the fax log
The logs list faxes that have been sent from the device control panel and all faxes that
have been received.
You can print a log of faxes that have been received and sent by the device. Each entry
in the log contains the following information:
• Transmission date and time
• Type (whether received or sent)
• Fax number
•Duration
Use reports 57
 
						

							• Number of pages
• Result (status) of transmission
To print the fax log from the device control panel
1.Press Setup.
2.Press right arrow 
 to select Print Report, and then press OK.
3.Press right arrow 
 to select Fax Log, and then press OK.
4.Press OK again to print the log.
To view the fax log from the HP software
Follow the instructions for your operating system.
Windows
1.Open the HP Solution Center software. For instructions, see 
Use the HP Solution
Center (Windows).
2.Click Settings.
3.In the Fax Settings area, click More Fax Settings, and then click Fax Log.
Mac OS X
1.Open the HP Utility. For instructions, see 
Open the HP Utility.
2.In the Fax Settings area, click Fax Logs.
Clear the fax log
Use the following steps to clear the fax log.
To clear the fax log via the device control panel
1.On the device control panel, press Setup.
2.Press the arrow key to move down to Tools, and then press OK.
3.Press the arrow key to move down to Clear Fax Log, and then press OK.
Print the details of the last fax transaction
The Last Fax Transaction report prints the details of the last fax transaction to occur.
Details include the fax number, number of pages, and the fax status.
To print the Last Fax Transaction report
1.On the device control panel, press Setup.
2.Press the arrow key to move down to Print Report, and then press OK.
3.Press the arrow key to move down to Last Transaction, and then press OK.
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58 Fax
 
						

							Print a Caller ID History Report
Use the following procedure to print a list of Caller ID fax numbers.
To print a Caller ID History Report
1.Press Setup, select Printer Report, and then select Caller ID History Report.
2.Press OK.
Use reports 59
 
						

							6 Work with ink cartridges
To ensure the best print quality from the HP All-in-One, you will need to perform some
simple maintenance procedures. This section provides guidelines for handling the ink
cartridges, instructions for replacing the ink cartridges, and aligning and cleaning the
printhead.
This section contains the following topics:
•
Information about ink cartridges
•
Check the estimated ink levels
•
Handle the ink cartridges
•
Replace the ink cartridges
•
Store printing supplies
•
Advanced ink cartridge maintainance
Information about ink cartridges
The following tips help maintain HP ink cartridges and ensure consistent print quality.
• If you need to replace an ink cartridge, wait until you have the new ink cartridge
available to install before removing the old cartridge.
CAUTION:Do not leave untaped ink cartridges outside of the product for an
extended period of time. This can result in damage to the ink cartridge.
• Keep all ink cartridges in the original sealed packages until they are needed.
•
Turn off the HP All-in-One by pressing the 
 (Power) button located on the product.
Wait until the power light turns off before unplugging the power cord or turning off a
power strip. If you improperly turn off the HP All-in-One, the print carriage might not
return to the correct position causing problems with the ink cartridges and print quality
issues. For more information, see 
Turn off the device.
• Store ink cartridges at room temperature (15-35° C or 59-95° F).
• You do not need to replace the cartridges until print quality becomes unacceptable,
but a significant decrease in print quality may be the result of one or more depleted
cartridges. Possible solutions include checking the estimated ink levels remaining in
the cartridges, and cleaning the ink cartridges. Cleaning the ink cartridges uses some
ink. For more information, see 
Clean the ink cartridges.
• Do not clean ink cartridges unnecessarily. This wastes ink and shortens the life of the
cartridges.
60 Work with ink cartridges
 
						

							• Handle ink cartridges carefully. Dropping, jarring, or rough handling during installation
can cause temporary printing problems.
• If you are transporting the product, do the following to prevent ink leaking from the
print carriage or other damage from occurring to the product:
◦
Make sure you turn off the product by pressing the 
 (Power) button.
The print carriage should be parked on the right side in the service station.
◦Make sure you leave the ink cartridges installed.
◦The product must be transported sitting flat; it should not be placed its side, back,
front, or top.
Related topics
•
Check the estimated ink levels
•
Clean the ink cartridges
Check the estimated ink levels
You can check the estimated ink levels from the HP Solution Center, Toolbox (Windows),
the HP Utility (Mac OS X), or the embedded Web server. For information about using
these tools, see 
Device management tools. You can also print the Printer Status page to
view this information (see 
Understand the Printer Status Report and Self-Test Report).
NOTE:Ink level alerts and indicators provide estimates for planning purposes only.
When you receive a low-ink alert, consider having a replacement cartridge available
to avoid possible printing delays. You do not have to replace the cartridges until the
print quality is unacceptable.
NOTE:If you have installed a refilled or remanufactured cartridge, or a cartridge that
has been used in another printer, the ink level indicator might be inaccurate or
unavailable.
NOTE:Ink from the cartridges is used in the printing process in a number of different
ways, including in the initialization process, which prepares the product and cartridges
for printing, and in printhead servicing, which keeps print nozzles clear and ink flowing
smoothly. In addition, some residual ink is left in the cartridge after it is used. For more
information, see 
www.hp.com/go/inkusage.
Check the estimated ink levels 61
 
						

							Handle the ink cartridges
Before you replace or clean an ink cartridge, you should know the part names and how
to handle the ink cartridges.
1Copper-colored contacts
2Plastic tape with pink pull tab (must be removed before installing)
3Ink nozzles under tape
Hold the ink cartridges by their black plastic sides, with the label on top. Do not touch the
copper-colored contacts or the ink nozzles.
NOTE:Handle the ink cartridges carefully. Dropping or jarring cartridges can cause
temporary printing problems, or even permanent damage.
Replace the ink cartridges
Follow these instructions when the ink level is low.
NOTE:When the ink level for an ink cartridge is low, a message appears on the
display. You can also check the ink levels by using the printer Toolbox (Windows) or
the HP Utility (Mac OS X).
NOTE:Ink from the cartridges is used in the printing process in a number of different
ways, including in the initialization process, which prepares the device and cartridges
for printing. In addition, some residual ink is left in the cartridge after it is used. For
more information see 
www.hp.com/go/inkusage.
Ink level warnings and indicators provide estimates for planning purposes only. When
you receive a low-ink warning message, consider having a replacement cartridge
Chapter 6
62 Work with ink cartridges
 
						

							available to avoid possible printing delays. You do not need to replace the ink cartridges
until print quality becomes unacceptable.
 
For more information about ordering ink cartridges for the device, see 
Order printing
supplies online.
To replace the ink cartridges
1.Make sure the product is turned on.
CAUTION:If the product is turned off when you open the front access door to
access the ink cartridges, the product cannot release the cartridges for changing.
You might damage the product if the ink cartridges are not docked safely when
you try to remove them.
2.Open the front access door.
The print carriage moves to the far right side of the product.
3.Wait until the print carriage is idle and silent, and then lightly press down on an ink
cartridge to release it.
If you are replacing the tri-color ink cartridge, remove the ink cartridge from the slot
on the left.
Replace the ink cartridges 63
 
						

							If you are replacing the black ink cartridge, remove the ink cartridge from the slot on
the right.
4.Pull the ink cartridge toward you, out of its slot.
NOTE:HP provides recycling options for used ink cartridges in many countries/
regions. For more information, see 
HP inkjet supplies recycling program.
5.Remove the new ink cartridge from its packaging and, being careful to touch only the
black plastic, gently remove the plastic tape by using the pink pull tab.
1Copper-colored contacts
2Plastic tape with pink pull tab (must be removed before installing)
3Ink nozzles under tape
CAUTION:Do not touch the copper-colored contacts or ink nozzles. Also, do
not re-tape the ink cartridges. Doing so can result in clogs, ink failure, and bad
electrical connections.
Chapter 6
64 Work with ink cartridges
 
						

							6.Hold the ink cartridge with the HP logo on top, and insert the new ink cartridge into
the empty cartridge slot. Make sure you push the ink cartridge in firmly until it snaps
into place.
If you are installing the tri-color ink cartridge, slide it into the left slot.
If you are installing a black ink cartridge, slide it into the right slot.
7.Close the front access door.
8.Make sure you have letter or A4, unused, plain white paper loaded in the input tray.
For more information, see 
Load media.
NOTE:If you have colored paper loaded in the input tray when you align the ink
cartridges, the alignment will fail. Load unused plain white paper into the input
tray, and then try the alignment again.
9.Press OK
The HP All-in-One prints an ink cartridge alignment sheet.
Replace the ink cartridges 65
 
						

							10.Load the ink cartridge alignment sheet face down on the scanner glass in the front
right corner with the top of the page to the right, and then press OK. For more
information, see 
Load an original on the scanner glass.
The HP All-in-One aligns the ink cartridges. Recycle or discard the ink cartridge
alignment sheet.
Store printing supplies
Ink cartridges can be left in the device for extended periods of time. However, to assure
optimal ink cartridge health, be sure to turn off the device properly. For more information,
see 
Turn off the device.
Advanced ink cartridge maintainance
This section contains the following topics:
•
Align the ink cartridges
•
Clean the ink cartridges
Align the ink cartridges
The HP All-in-One prompts you to align cartridges every time you install or replace an ink
cartridge. You can also align the ink cartridges at any time from the device control panel
or by using the software you installed with the device. Aligning the ink cartridges ensures
high-quality output.
NOTE:If you remove and reinstall the same ink cartridge, the device will not prompt
you to align the ink cartridges. It remembers the alignment values for that ink cartridge,
so you do not need to realign the ink cartridges.
To align the cartridges from the product control panel
1.Load letter or A4, unused, plain white paper in the input tray. For more information,
see 
Load media.
NOTE:If you have colored paper loaded in the input tray when you align the ink
cartridges, the alignment will fail. Load unused plain white paper into the input
tray, and then try the alignment again.
2.Press the  (Setup) button on the product control panel.
Chapter 6
66 Work with ink cartridges