HP Officejet 4500 User Manual

							Print brochures (Mac OS X)
1.Load paper in the tray. For more information, see Load media.
2.If you are using Mac OS X (v10.4), complete the following steps:
a.From the File menu in your software application, choose Page Setup.
b. Choose the desired printer in the Format for pop-up menu.
c. Specify the page attributes, such as the paper size, orientation, and scaling.
d. Click OK.
3.From the File menu in your software application, choose Print.
4.Make sure the product you want to use is selected.
5.Choose Paper Type/Quality from the pop-up menu (located below the Orientation
setting in Mac OS X v10.5), and then choose the following settings:
•Paper Type: the appropriate brochure paper type
•Quality: Normal or Best
NOTE:If your computer is using Mac OS X (v10.5), click the blue disclosure
triangle next to the Printer selection to access these options.
6.Select any other print settings that you want, and then click Print to begin printing.
Print on envelopes
When choosing envelopes, avoid envelopes that have a very slick finish, self-stick
adhesives, clasps, or windows. Also, avoid envelopes with thick, irregular, or curled
edges, or areas that are wrinkled, torn, or otherwise damaged.
Make sure the envelopes you load in the product are tightly constructed and that the folds
are sharply creased.
NOTE:For more information about printing on envelopes, see the documentation
available with the software program you are using.
Follow the instructions for your operating system.
•
Print on envelopes (Windows)
•
Print on envelopes (Mac OS X)
Print on envelopes (Windows)
1.Load paper in the tray. For more information, see Load media.
2.On the File menu in your software application, click Print.
3.Select the product you want to print to.
4.If you need to change settings, click the button that opens the Properties dialog box.
Depending on your software application, this button might be called Properties,
Options, Printer Setup, Printer, or Preferences.
5.On the Features tab, change the orientation to Landscape.
Print on envelopes 27
 
						

							6.In the Basic Options area, from the Size drop-down list, select More. Then, select
the appropriate envelope type.
TIP:You can change more options for the print job by using the features
available on the other tabs in the dialog box.
7.Click OK, and then click Print or OK to begin printing.
Print on envelopes (Mac OS X)
1.Load paper in the tray. For more information, see Load media.
2.If you are using Mac OS X (v10.4), complete the following steps:
a.From the File menu in your software application, choose Page Setup.
b. Choose the desired printer in the Page Setup pop-up menu.
c. Select one of the landscape, or horizontal, Orientation options.
d. Click OK.
3.From the File menu in your software application, choose Print.
4.Make sure the product you want to use is selected.
5.If you are using Mac OS X (v10.5), complete the following steps:
• Choose the appropriate envelope size in the Paper Size pop-up menu.
• Select the landscape, or horizontal, Orientation option.
NOTE:If your computer is using Mac OS X (v10.5), click the blue disclosure
triangle next to the Printer selection to access these options.
6.Select any other print settings that you want, and then click Print to begin printing.
Print a Web page
TIP:To print Web pages correctly, you might need to set your print orientation to
Landscape.
If you are using a computer running Windows and Internet Explorer 6.0 or higher for Web
browsing, you can use HP Smart Web Printing to ensure simple, predictable web printing
with control over what you want and how you want it printed. You can access HP Smart
Web Printing from the toolbar in Internet Explorer. For more information about HP Smart
Web Printing, see the help file provided with it.
NOTE:With certain types of paper, you can print on both sides of a sheet of paper
(called “two-sided printing” or “duplex printing”). For more information, see 
Two-sided
printing (duplexing).
Follow the instructions for your operating system.
•
Print a Web page (Windows)
•
Print a Web page (Mac OS X)
Print a Web page (Windows)
1.Load paper in the tray. For more information, see Load media.
2.On the File menu in your software application, click Print.
Chapter 2
28 Print
 
						

							3.Select the product you want to print to.
4.If your Web browser supports it, select the items on the Web page that you want to
include in the printout.
For example, in Internet Explorer, click the Options tab to select options such as As
laid out on screen, Only the selected frame, and Print all linked documents.
5.Click Print or OK to begin printing.
Print a Web page (Mac OS X)
1.Load paper in the tray. For more information, see Load media.
2.If you are using Mac OS X (v10.4), complete the following steps:
a.From the File menu in your software application, choose Page Setup.
b. Choose the desired printer in the Format for pop-up menu.
c. Specify the page attributes, such as the paper size, orientation, and scaling.
d. Click OK.
3.From the File menu in your software application, choose Print.
4.Make sure the product you want to use is selected.
5.Some Web browsers include special options for printing Web pages. If available,
choose the option for your Web browser from the pop-up menu in the Print dialog
(located below the Orientation setting in Mac OS X v10.5). For more information,
see the documentation provided with your Web browser.
NOTE:If your computer is using Mac OS X (v10.5), click the blue disclosure
triangle next to the Printer selection to access these options.
6.Select any other print settings that you want, and then click Print to begin printing.
Print photos
Do not leave unused photo paper in the input tray. The paper might start to curl, which
could reduce the quality of your printout. Photo paper should be flat before printing.
Follow the instructions for your operating system.
•
Print photos on photo paper (Windows)
•
Print photos on photo paper (Mac OS X)
Print photos on photo paper (Windows)
1.Load paper in the tray. For more information, see Load media.
2.On the File menu in your software application, click Print.
3.Select the product you want to print to.
4.If you need to change settings, click the button that opens the Properties dialog box.
Depending on your software application, this button might be called Properties,
Options, Printer Setup, Printer, or Preferences.
Print photos 29
 
						

							5.Click Photo Printing – Borderless or Photo Printing with white borders in the
Printing Shortcuts list. The default settings are displayed.
NOTE:To achieve the highest dpi resolution, you can use the Maximum dpi
setting with supported types of photo paper. If Maximum dpi is not listed in the
Print quality drop-down list, you can enable it from the Advanced tab.
6.If you change any settings on the Printing Shortcuts tab, you can save your custom
settings as a new printing shortcut:
• Select the shortcut, and then click Save As.
• To delete a shortcut, select the shortcut, and then click Delete.
TIP:You can change more options for the print job by using the features
available on the other tabs in the dialog box.
7.If you want to print the photo in black and white, click the Advanced tab and, in the
Color Options area, select the Print in grayscale check box.
8.Click OK, and then click Print or OK to begin printing.
Print photos on photo paper (Mac OS X)
1.Load paper in the tray. For more information, see Load media.
2.If you are using Mac OS X (v10.4), complete the following steps:
a.From the File menu in your software application, choose Page Setup.
b. Choose the desired printer in the Format for pop-up menu.
c. Specify the page attributes, such as the paper size, orientation, and scaling.
d. Click OK.
3.From the File menu in your software application, choose Print.
4.Make sure the product you want to use is selected.
5.If necessary, if you are using Mac OS X (v10.4), click Advanced.
6.Choose Paper Type/Quality from the pop-up menu (located below the Orientation
setting in Mac OS X v10.5), and then choose the following settings:
•Paper Type: The appropriate photo paper type
•Quality: Best or Maximum dpi
NOTE:If your computer is using Mac OS X (v10.5), click the blue disclosure
triangle next to the Printer selection to access these options.
7.If necessary, click the disclosure triangle next to Color Options.
Select any other print settings that you want, and then click Print to begin printing.
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30 Print
 
						

							8.Select the appropriate Photo Fix options:
•Off: applies no HP Real Life Technologies to the image.
•Basic: automatically focuses the image; moderately adjusts image sharpness.
9.If you want to print the photo in black and white, choose the Grayscale from the
Color pop-up menu, and then choose one of the following options:
•High Quality: uses all the available colors to print your photo in grayscale. This
creates smooth and natural shades of gray.
•Black Print Cartridge Only: uses black ink to print your photo in grayscale. The
gray shading is created by varying patterns of black dots, which might result in a
grainy image.
Print on special and custom-sized paper
If your application supports custom-sized paper, set the size in the application before
printing the document. If not, set the size in the print driver. You might need to reformat
existing documents to print them correctly on custom-sized paper.
Use only custom-sized paper that is supported by the device. For more information, see
Media specifications.
NOTE:With certain types of paper, you can print on both sides of a sheet of paper
(called “two-sided printing” or “duplex printing”). For more information, see 
Two-sided
printing (duplexing).
Follow the instructions for your operating system.
•
Print on special or custom-sized paper (Windows)
•
Print on special or custom-sized paper (Mac OS X)
Print on special or custom-sized paper (Windows)
1.Load paper in the tray. For more information, see Load media.
2.On the File menu in your software application, click Print.
3.Select the product you want to print to.
4.If you need to change settings, click the button that opens the Properties dialog box.
Depending on your software application, this button might be called Properties,
Options, Printer Setup, Printer, or Preferences.
5.If necessary, set up the custom size in the printer driver:
a. On the Features tab, click Custom in the Size drop-down list.
b. Type a name for the new custom size.
c.In the Width and Height boxes, type the dimensions, and then click Save.
d. Click OK.
NOTE:To achieve the highest dpi resolution, you can use the Maximum dpi
setting with supported types of photo paper. If Maximum dpi is not listed in the
Print quality drop-down list, you can enable it from the Advanced tab.
6.Make sure the custom size is selected in the Size drop-down list.
Print on special and custom-sized paper 31
 
						

							7.Select the paper type:
a. Click More in the Paper type drop-down list.
b. Click the desired paper type, and then click OK.
8.Click OK, and then click Print or OK to begin printing.
Print on special or custom-sized paper (Mac OS X)
NOTE:Before you can print on custom-sized paper, you must set up the custom
size in the printing software. For instructions, see 
Set up custom sizes (Mac OS X).
1.Load the appropriate paper in the tray. For more information, see Load media.
2.If you are using Mac OS X (v10.4), complete the following steps:
a.From the File menu in your software application, choose Page Setup.
b. Choose the desired printer in the Format for pop-up menu.
c. Specify the page attributes, such as the paper size, orientation, and scaling.
d. Click OK.
3.From the File menu in your software application, choose Print.
4.Make sure the product you want to use is selected.
5.If necessary, if you are using Mac OS X (v10.4), click Advanced.
6.Choose Paper Handling from the pop-up menu (located below the Orientation
setting in Mac OS X v10.5).
NOTE:If your computer is using Mac OS X (v10.5), click the blue disclosure
triangle next to the Printer selection to access these options.
7.Under Destination Paper Size, click Scale to fit paper size, and then select the
custom size.
Select any other print settings that you want, and then click Print to begin printing.
8.Change any other settings, and then click Print to begin printing.
Set up custom sizes (Mac OS X)
1.From the File menu in your software application, choose Page Setup (Mac OS X
v10.4) or Print (Mac OS X v10.5).
2.Choose the desired printer in the Format for pop-up menu.
3.Choose Manage Custom Sizes in the Paper Size pop-up menu.
4.Click the + on the left side of the screen, double-click Untitled, and type a name for
the new, custom size.
5.In the Width and Height boxes, type the dimensions, and then set the margins, if
desired.
6.Choose Paper Handling from the pop-up menu (located below the Orientation
setting in Mac OS X v10.5).
7.Click OK.
Print borderless documents
Borderless printing lets you print to the edges of certain photo media types and a range
of standard media sizes.
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32 Print
 
						

							NOTE:You cannot print a borderless document if the paper type is set to Plain
paper.
NOTE:Before printing a borderless document, open the file in a software application
and assign the image size. Make sure the size corresponds to the media size on which
you are printing the image.
NOTE:Not all applications support borderless printing.
Follow the instructions for your operating system.
•
Print borderless documents (Windows)
•
Print borderless documents (Mac OS X)
Print borderless documents (Windows)
1.Load paper in the tray. For more information, see Load media.
2.On the File menu in your software application, click Print.
3.Select the product you want to print to.
4.If you need to change settings, click the button that opens the Properties dialog box.
Depending on your software application, this button might be called Properties,
Options, Printer Setup, Printer, or Preferences.
5.Click the Features tab.
6.In the Size list, click More, and then select the borderless size loaded in the tray. If
a borderless image can be printed on the specified size, the Borderless check box
is selected.
7.In the Paper type drop-down list, click More, and then select the appropriate paper
type.
8.Select the Borderless check box if it is not already checked.
If the borderless paper size and paper type are not compatible, the product software
displays an alert and allows you to select a different type or size.
9.Click OK, and then click Print or OK to begin printing.
Print borderless documents (Mac OS X)
1.Load paper in the tray. For more information, see Load media.
2.If you are using Mac OS X (v10.4), complete the following steps:
a.From the File menu in your software application, choose Page Setup.
b. Choose the desired printer in the Format for pop-up menu.
c. Specify the page attributes, such as the paper size, orientation, and scaling.
d. Click OK.
3.From the File menu in your software application, choose Print.
4.Make sure the product you want to use is selected.
5.If necessary, if you are using Mac OS X (v10.4), click Advanced.
Print borderless documents 33
 
						

							6.Choose Paper Type/Quality from the pop-up menu (located below the Orientation
setting in Mac OS X v10.5), and then choose the following settings:
•Paper Type: The appropriate paper type
•Quality: Best or Maximum dpi
NOTE:If your computer is using Mac OS X (v10.5), click the blue disclosure
triangle next to the Printer selection to access these options.
7.If necessary, select the appropriate Photo Fix options:
•Off: applies no HP Real Life Technologies to the image.
•Basic: automatically focuses the image; moderately adjusts image sharpness.
8.Select any other print settings that you want, and then click Print to begin printing.
Two-sided printing (duplexing)
With certain types of paper, you can print on both sides of a sheet of paper (called “two-
sided printing” or “duplex printing”).
•
Perform two-sided printing (Windows)
•
Perform two-sided printing (Mac OS X)
Perform two-sided printing (Windows)
1.Load paper in the tray. For more information, see Load media and Guidelines for two-
sided (duplex) printing.
2.On the File menu in your software application, click Print.
3.Select the Two-sided (Duplex) Printing option in the Printing Shortcuts list.
4.Click OK, and then click Print or OK to begin printing.
5.Follow any onscreen instructions.
Perform two-sided printing (Mac OS X)
1.Load paper in the tray. For more information, see Load media and Guidelines for two-
sided (duplex) printing.
2.From the File menu in your software application, choose Print.
3.Make sure the product you want to use is selected.
4.Choose Paper Handling from the pop-up menu (located below the Orientation
setting in Mac OS X v10.5), and then choose Odd numbered pages or Odd only.
5.Change any other settings, and then click Print.
6.After the odd-numbered pages have printed, rotate the printed pages 180 degrees
and reload them in the tray.
NOTE:Make sure the freshly printed text is face up.
7.From the File menu, choose Print.
8.Choose Paper Handling from the pop-up menu, and then choose Even numbered
pages or Even only.
9.Click Print to begin printing.
Chapter 2
34 Print
 
						

							3 Scan
Using the product’s control panel, you can scan originals and send them to a variety of
destinations, such as a folder or a program on a computer. You can also scan originals
using the HP software provided with the product and TWAIN-compliant or WIA-compliant
programs on a computer.
You can use the HP software to convert the text in scanned documents into a format that
you can search, copy, paste, and edit.
NOTE:Scan functions are only available after you install the software.
This section contains the following topics:
•
Scan an original
•
Edit a scanned document using optical character recognition (OCR) software
Scan an original
You can start a scan from a computer or from the device control panel.
To use the scan features, your device and computer must be connected and turned on.
The HP software must also be installed and running on your computer prior to scanning.
To verify that the HP software is running on a computer running Windows, look for the
device icon in the system tray at the lower-right side of the screen, near the clock.
NOTE:Closing the HP Digital Imaging Monitor icon in your Windows system tray
can cause your device to lose some of its scan functionality and result in the No
Connection error message. If this happens, you can restore full functionality by
restarting your computer or by starting the HP Digital Imaging Monitor.
NOTE:If you are using a computer running Windows, you can also use the
HP Solution Center to scan an image. Using this software, you can edit a scanned
image and create special projects using a scanned image. For more information, see
the onscreen help that came with your software.
This section contains the following topics:
•
Scan an original from the product control panel
Scan an original from the product control panel
You can send a scan to a computer connected directly to the device. You can also send
a scan to a program installed on a computer.
NOTE:If you are scanning a borderless original, load the original on the scanner
glass, not the ADF.
To scan from the product control panel
1.Load the original. For more information, see 
Load an original on the scanner glass.
2.Press left arrow 
 or right arrow  to select the Scan function, and then press OK.
Scan 35
 
						

							3.Press right arrow  to select what to do with the scan, and then press OK.
4.Press Start.
Edit a scanned document using optical character
recognition (OCR) software
You can use OCR software to import scanned text into your preferred word-processing
program for editing. This allows you to edit letters, newspaper clippings, and many other
documents.
You can specify the word-processing program that you want to use for editing. If the word-
processing icon is not present or active, either you do not have word-processing software
installed on your computer, or the scanner software did not recognize the program during
the installation. See the onscreen Help for the HP Solution Center for information about
how to create a link to the word-processing program.
The OCR software does not support scanning colored text. Colored text is always
converted to black-and-white text before being sent to OCR. Thus, all text in the final
document is in black and white, regardless of the original color.
Because of the complexity of some word-processing programs and their interaction with
the device, it is sometimes preferable to scan to a text editor, such as Wordpad (Windows)
or TextEdit (Mac OS X), and then cut and paste the text into the preferred word-
processing program.
Chapter 3
36 Scan