HP Color LaserJet 2820 User Manual
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ProblemCauseSolution The proof sheet will not print.The memory card might have been removed before the device could print the page.Reinsert the card and reprint the proof sheet. You might have inserted more than one memory card.Only one card slot can be occupied for the device to detect JPEG files. Verify that only one card is inserted. One or more print cartridges might be low.Replace any low print cartridges. See Changing a print cartridge. Proof sheet not scanning Use the table in this section to solve problems with proof-sheet scanning. ProblemCauseSolution The proof sheet will not scan correctly.The flatbed scanner glass might be dirty.Clean the flatbed scanner glass. See To clean the scanner glass. The automatic document feeder (ADF) might be loaded.Remove any media from the ADF. The scanner might not be able to read the photo selections. This feature has been optimized and tested for use with Genuine HP Toner Supplies (variations in color shading can impact the performance of this feature).Verify that you have colored the bubbles darkly enough for the scanner to read. The proof sheet might be loaded incorrectly.On the flatbed scanner, place the original document face- down with the upper-left corner of the document at the lower- right corner of the glass. The device will not scan a proof sheet from the ADF. Issues with photo printing Use the table in this section to solve problems with photo printing. ENWWMemory card problems265
ProblemCauseSolution The wrong photo printed.An incorrect memory card might be inserted.Verify that the correct memory card is inserted. See Inserting a memory card. You might have selected the wrong number from the memory card.If you cannot remember the number of the photo that you wish to print, print an index page to verify the file number. See Printing an index. The photo did not print.The media input tray might be empty.Load media into the input tray. The memory card might have been removed before the device could print the photo.Reinsert the card and reprint the photo. The proof sheet is skewed.Verify that the paper guides are positioned correctly against the paper in the input tray. Reprint the proof sheet. Verify that the images on the proof sheet are aligned properly, and then reselect the images you want to print. The proof sheet is not aligned properly on the scanner.Realign the proof sheet face- down on the flatbed scanner, with the upper-left corner of the document located in the lower- right corner of the glass. The photo quality is unacceptable.The original photo quality might be poor.Use a software program to enhance photo quality, and then print the photo from your computer. The default settings on the printer might not produce the desired quality.Use a software program to print the photo at the desired settings. The photo is the wrong size.The appropriate job size might not be available from the device control panel.Use a software program to resize the photo at the desired settings, and then print the photo from your computer. You might have selected an incorrect job size.Verify that the correct setting is selected at the device control panel. Cannot edit, save, or delete images on the memory card.The device cannot read the memory card.Verify that the memory card is properly inserted and that the card is one that is supported. See Inserting a memory card. Note You cannot edit memory-card files from the device control panel. Use a software program to edit, delete, or save images. 266Chapter 14 Troubleshooting ENWW
ProblemCauseSolution Scanner did not read proof sheet.The device is using non-HP supplies. This feature has been optimized and tested for use with Genuine HP Toner Supplies (variations in color shading can impact the performance of this feature).Use a software program to print the photo from your computer. Print photos directly from the memory card by using the control panel. Install HP supplies in the device and reprint the proof sheet. ENWWMemory card problems267
Troubleshooting tools The section describes the tools that can help you solve problems with your device. Device pages and reports This section describes the pages and reports that help you diagnose and solve problems with the device. Demo page To print the Demo page, complete the following steps. 1. On the device control panel, press M ENU until the Reports menu appears, and then press E NTER. 2. Use the < or the > button until Demo Page appears, and then press E NTER. Configuration page The Configuration page lists the current settings and properties of the device. You can print a Configuration page from the device or HP Toolbox. To print the Configuration page from the device, complete the following steps. 1. On the device control panel, press M ENU. 2. Use the < or the > button to select Reports, and then press E NTER. 3. Use the < or the > button to select Config report, and then press E NTER. For more information about the Configuration page, see Configuration page. Supplies Status page The Supplies Status page lists the remaining life of the HP print cartridges and the HP imaging drums. It also lists the estimated pages remaining, number of pages printed, and other supplies information. You can print a Supplies Status page from the device or HP Toolbox. To print from the device, complete the following steps. 1. On the control panel menu, press M ENU. 2. Use the < or the > button to select Reports, and then press E NTER. 3. Use the < or the > button to select Supplies Status, and then press E NTER. For more information about the Supplies Status page, see Supplies Status page. Fax reports This section describes the fax reports that help you diagnose and solve problems with the device. Note For more information about fax reports, see Fax logs and reports. 268Chapter 14 Troubleshooting ENWW
Fax activity log The fax activity log provides a chronological history of the last 40 faxes that were received, sent, or deleted, and any errors that occurred. To print the fax activity log 1. On the device control panel, press M ENU. 2. Use the < or the > button to select Reports, and then press E NTER. 3. Use the < or the > button to select Fax Activity log, and then press E NTER. 4. Press E NTER to select Print log now. The device exits the menu settings and prints the log. Fax call report A fax call report is a brief report that indicates the status of the last fax that was sent or received. To print a fax call report 1. On the device control panel, press M ENU. 2. Use the < or the > button to select Reports, and then press E NTER. 3. Use the < or the > button to select Fax Call report, and then press E NTER. 4. Press E NTER to select Print report now. The device exits the menu settings and prints the report. Phone book report A phone book report lists the fax numbers that are assigned to the one-touch buttons and speed-dial and group-dial entries. To print a phone book report 1. On the device control panel, press M ENU. 2. Use the < or the > button to select Reports, and then press E NTER. 3. Use the < or the > button to select PhoneBook report, and then press E NTER. The device exits the menu settings and prints the report. Billing-code report The billing-code report is a printed list of all of the fax billing codes and the total number of faxes that have been billed to each code. Note After this report is printed, all billing data is deleted. ENWWTroubleshooting tools269
To print a billing-code report 1. On the device control panel, press M ENU. 2. Use the < or the > button to select Reports, and then press E NTER. 3. Use the < or the > button to select Billing report, and then press E NTER. The device exits the menu settings and prints the report. HP Toolbox HP Toolbox is a Web application that you can use for troubleshooting tasks. To view HP Toolbox Open HP Toolbox in one of these ways: ●On the Windows desktop, double-click the HP Toolbox icon. ●On the Windows Start menu, click Programs (All Programs in Windows XP), and then click HP Toolbox. Troubleshooting tab HP Toolbox includes a Troubleshooting tab that contains links to the following main pages: ●Control Panel Messages. View descriptions of device control-panel messages. ●Clearing Jams. View information about locating and clearing jams. ●Print Problems. View Help topics that can help you solve print problems. ●Scan Problems. View Help topics that can help you solve scan problems. ●Copy Problems. View Help topics that can help you solve copy problems. ●Fax Problems. View Help topics that can help you solve fax problems. ●Memory Card Problems. View Help topics that can help you solve memory-card problems. ●Connectivity Problems. View Help topics that can help you solve networking problems. ●Troubleshooting Tools. Employ such troubleshooting tools as a cleaning page or a color troubleshooting page to maintain the device. ●Animated Demonstrations. View animated Help demonstrations for the device. Note Other tabs on HP Toolbox might be helpful in troubleshooting device problems. For information about the other tabs on HP Toolbox, see HP Toolbox. Service menu Use the control-panel Service menu to troubleshoot device problems. Restoring the factory-set defaults Restoring the factory-set defaults returns all of the settings to the factory defaults, and it also clears the fax header name and phone number. 270Chapter 14 Troubleshooting ENWW
CAUTIONThis procedure clears fax numbers and names that are associated with one-touch keys and speed-dial codes, and deletes any pages that are stored in the memory. The procedure then automatically restarts the device. To restore the factory-set defaults 1. On the device control panel, press M ENU. 2. Use the < or the > button to select Service, and then press E NTER. 3. Use the < or the > button to select Restore defaults, and then press E NTER. The device automatically restarts. Cleaning the paper path The device features a special cleaning mode to clean the paper path. Note If you have access to HP Toolbox, HP recommends cleaning the paper path by using HP Toolbox. See Clean the paper path. To clean the paper path 1. On the device control panel, press M ENU. 2. Use the < or the > button to select Service, and then press E NTER. 3. Use the < or the > button to select Cleaning Mode, and then press E NTER. A page feeds through the printer slowly. Discard the page when the process is completed. 4. Load plain letter or A4 paper when you are prompted. 5. Press E NTER again to confirm and begin the cleaning process. A page feeds through the printer slowly. Discard the page when the process is completed. T.30 protocol trace Use a T.30 protocol trace report to troubleshoot fax transmission issues. To print a T.30 protocol trace report Send a fax from the device or receive a fax to the device from another fax machine, and then print a T.30 trace report after the fax prints. 1. On the device control panel, press M ENU. 2. Use the < or the > button to select Service, and then press E NTER. 3. Use the < or the > button to select Print T.30, and then press E NTER. The device exits the menu settings and prints the reports. Explanations of some of the report’s column heading follow: ●Date and Time identify when the fax begins. ●Type is the type of fax activity: send or receive. ENWWTroubleshooting tools271
●Identification is the phone number to which a fax is sent. ●Result explains the status of the fax: ●“OK” means that the fax was successful. ●“Pending” faxes are in memory or are printing. ●An error code means that your device might need service. Contact HP Customer Care. See Service and support or the flyer that came in the printer box. The device control panel display has black lines or dots, or becomes blank CAUTIONStatic electricity can cause unexpected black lines or dots to appear on the device control panel display. Do not touch the device control panel display if there is a chance that you have collected a static electric charge (for example, by walking on carpet in a low-humidity environment). Was the device exposed to an electric or magnetic field? Unexpected lines or dots might appear on the device control panel display, or the display might become blank if the device is exposed to an electric or magnetic field. To resolve this problem, perform the following procedure: 1. Turn the device off. 2. Remove the device from the electric or magnetic field. 3. Turn the device on again. 272Chapter 14 Troubleshooting ENWW
A Accessories and ordering information The following list of accessories was current at the time of printing. Ordering information and availability of the accessories might change during the life of the device. For the most current ordering information, visit the most appropriate of the following websites: ●North America: http://www.hp.com/go/ordersupplies-na ●Europe and Middle East: http://www.hp.com/go/ordersupplies-emea ●Asia Pacific countries/regions: http://www.hp.com/go/ordersupplies-ap ● Latin America: http://www.hp.com/go/ordersupplies-la ENWW273
Supplies Product nameDescriptionPart number Black print cartridgeLife of 5,000 pages at 5 percent coverage.Q3960A Cyan print cartridgeLife of 4,000 pages at 5 percent coverage.Q3961A Yellow print cartridgeLife of 4,000 pages at 5 percent coverage.Q3962A Magenta print cartridgeLife of 4,000 pages at 5 percent coverage.Q3963A Cyan print cartridgeLife of 2,000 pages at 5 percent coverage.Q3971A Yellow print cartridgeLife of 2,000 pages at 5 percent coverage.Q3972A Magenta print cartridgeLife of 2,000 pages at 5 percent coverage.Q3973A Imaging drumImaging drum life is 20,000 pages if printing black only; 5,000 pages if printing in color. Typical life is 6,000 to 8,000 pages.Q3964A 274Appendix A Accessories and ordering information ENWW