HP Color LaserJet 2820 User Manual

							Receiving faxes
You can receive faxes to the device or to your computer. In general, incoming faxes to the
device are automatically answered. However, if you change the devices that are connected
to the same telephone line as the device, you must change how the device answers
incoming faxes. See 
Setting the answer mode for instructions.
Follow the procedures in this section to manage faxes that are routed to the device.
To receive faxes when you hear fax tones
If you have a telephone line that receives both fax and telephone calls, and you hear fax
tones when you answer the telephone, you can start the receiving process in one of two
ways:
●If you are close to the device, press S
TART FAX on the control panel.
●When you answer any telephone connected to the line (an extension telephone) and
hear fax tones, the device should begin answering the call automatically. If not, press
1-2-3 in sequence on the telephone keypad (in tone-dialing mode only), listen for fax
transmission sounds, and then hang up.
Note
In order for the second method to work, the extension telephone setting must be set to YES.
See 
Making an extension telephone available to receive faxes to check or change the setting.
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							Sending a fax by dialing from a telephone
Occasionally, you might want to dial a fax number from a telephone that is connected to the
same line as the device. For example, if you are sending a fax to a person whose device is
in the manual receive mode, you can precede the fax with a voice call to let that person
know that the fax is coming.
To send a fax by dialing from a telephone
NoteThe telephone must be connected to the telephone port (the port that is marked with a
telephone icon).
1. Load the document into the automatic document feeder (ADF) input tray.
Note
You cannot use the flatbed scanner when sending a fax by dialing from a telephone.
2. Pick up the handset of a telephone that is connected to the same line as the device. Dial
the fax number by using the telephone keypad.
3. When the recipient answers, instruct the person to start the fax machine.
4. When you hear the fax tones, press S
TART FAX, wait until Connecting appears on the
control panel display, and then hang up the telephone.
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							Changing the default light/dark (contrast) setting
The contrast affects the lightness and darkness of an outgoing fax as it is being sent.
To change the default light/dark (contrast) setting
The default light/dark setting is the contrast that is normally applied to items that are being
faxed. The slider is set to the middle as the default setting.
1. On the device control panel, press M
ENU.
2. Use the < or the > button to select Fax setup, and then press E
NTER.
3. Use the < or the > button to select Fax Send setup, and then press E
NTER.
4. Use the < or the > button to select Def. Light/Dark, and then press E
NTER.
5. Use the < button to move the slider to the left to make the fax lighter than the original, or
use the > button to move the slider to the right to make the fax darker than the original.
6. Press E
NTER to save your selection.
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							Changing the default resolution setting
Resolution, in dots per inch (dpi), affects the quality of faxed documents. It also affects the
transmission speed as a higher resolution produces a larger file, which requires more time to
transmit. The factory-set default resolution setting is Fine.
Use this procedure to change the default resolution for all fax jobs to one of the following
settings:
●Standard: This setting provides the lowest quality and the fastest transmission time.
●Fine: This setting provides a higher resolution quality than Standard that is usually
appropriate for text documents.
●Superfine: This setting is best used for documents that mix text and images. The
transmission time is slower than Fine but faster than Photo.
●Photo: This setting produces the best images, but greatly increases the transmission
time.
To change the default resolution setting
1. On the device control panel, press MENU.
2. Use the < or the > button to select Fax setup, and then press E
NTER.
3. Use the < or the > button to select Fax Send setup, and then press E
NTER.
4. Use the < or the > button to select Def. Resolution, and then press E
NTER.
5. Use the < or the > button to change the resolution setting.
6. Press E
NTER to save the selection.
Note
For instructions about changing the resolution for the current fax job only, see To adjust the
resolution for the current fax job.
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							Changing the default glass-size setting
This setting determines which paper size the flatbed scanner scans when you send a fax
from the scanner. The factory-set default is determined by the region/country in which you
purchased the device.
To change the default glass-size setting
1. On the device control panel, press MENU.
2. Use the < or the > button to select Fax setup, and then press E
NTER.
3. Use the < or the > button to select Fax Send setup, and then press E
NTER.
4. Use the < or the > button to select Def. Glass Size, and then press E
NTER.
5. Use the < or the > button to select the correct paper size setting: A4 or Letter.
6. Press E
NTER to save your selection.
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							Selecting tone-dialing or pulse-dialing mode
Use this procedure to set the device to tone-dialing or pulse-dialing mode. The factory-set
default is Tone. Do not change this setting unless you know that your telephone line cannot
use tone dialing.
To select tone-dialing or pulse-dialing
1. On the device control panel, press MENU.
2. Use the < or the > button to select Fax setup, and then press E
NTER.
3. Use the < or the > button to select Fax Send setup, and then press E
NTER.
4. Use the < or the > button to select Dialing Mode, and then press E
NTER.
5. Use the < or the > button to select Tone or Pulse, and then press E
NTER to save your
selection.
Note
The pulse-dialing option is not available in all regions/countries.
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							Changing the redial settings
If the device was unable to send a fax because the receiving fax machine did not answer or
was busy, the device attempts to redial based on the redial-on-busy, redial-on-no-answer,
and redial-on-communication-error options. Use the procedures in this section to turn these
options on or off.
To change the redial-on-busy option
If this option is turned on, the device redials automatically if it receives a busy signal. The
factory-set default for the redial-on-busy option is On.
1. On the device control panel, press M
ENU.
2. Use the < or the > button to select Fax setup, and then press E
NTER.
3. Use the < or the > button to select Fax Send setup, and then press E
NTER.
4. Use the < or the > button to select Redial if busy, and then press E
NTER.
5. Use the < or the > button to select On or Off, and then press E
NTER.
To change the redial-on-no-answer option
If this option is turned on, the device redials automatically if the receiving machine does not
answer. The factory-set default for the redial-on-no-answer option is Off.
1. On the device control panel, press M
ENU.
2. Use the < or the > button to select Fax setup, and then press E
NTER.
3. Use the < or the > button to select Fax Send setup, and then press E
NTER.
4. Use the < or the > button to select Redial-no answer, and then press E
NTER.
5. Use the < or the > button to select On or Off, and then press E
NTER.
To change the redial-on-communication-error option
If this option is turned on, the device redials automatically if some sort of communication
error occurs. The factory-set default for the redial-on-communication-error option is On.
1. On the device control panel, press M
ENU.
2. Use the < or the > button to select Fax setup, and then press E
NTER.
3. Use the < or the > button to select Fax Send setup, and then press E
NTER.
4. Use the < or the > button to select Redial Comm Err., and then press E
NTER.
5. Use the < or the > button to select On or Off, and then press E
NTER.
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							Receiving faxes to your computer
To receive faxes to your computer, you must turn on the receive-to-PC setting in the
software (see the device software Help). The receive-to-PC setting can be activated only
from one computer. If for any reason that computer is no longer available, you can use the
following procedure to turn the receive-to-PC setting off from the device control panel.
To turn off the receive-to-PC setting from the control panel
1. On the device control panel, press MENU.
2. Use the < or the > button to select Fax functions, and then press E
NTER.
3. Use the < or the > button to select Stop Recv to PC, and then press E
NTER to confirm
your selection.
After you select the Stop Recv to PC setting, any faxes that remain in the device
memory are printed.
Note
You cannot use the receive-to-PC feature if you are using Macintosh software, Windows 98,
Windows ME, or Windows NT.
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							Setting the answer mode
Depending on your situation, you can set the device answer mode to Automatic or Manual.
The factory-set default is Automatic.
●Automatic: In this answer mode, the device answers incoming calls after a specified
number of rings or upon recognition of special fax tones. To specify the number of rings,
see 
Changing the rings-to-answer setting.
●Manual: In this answer mode, the device never answers calls. You must start the fax-
receiving process yourself, either by pressing S
TART FAX on the control panel or by
picking up a telephone that is connected to that line and dialing 1-2-3 (in tone-dial mode
only).
Note
Although most users leave the answer mode set to Automatic, voice callers who dial the fax
telephone number will hear fax tones if the telephone is not answered, or if they do not hang
up by the specified number of rings-to-answer. If you do not want voice callers to hear fax
tones, use the Manual setting. But remember that fax calls are not received automatically
when the mode is set to Manual.
To set the answer mode
To set or change the answer mode, complete the following steps:
1. On the device control panel, press M
ENU.
2. Use the < or the > button to select Fax setup, and then press E
NTER.
3. Use the < or the > button to select Fax Recv. setup, and then press E
NTER.
4. Press E
NTER to select Answer mode.
5. Use the < or the > button to select Automatic or Manual, and then press E
NTER.
The control-panel display shows the answer mode setting that you specified.
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							Changing ring patterns for call answering
Ring-pattern or distinctive-ring service is available through some local telephone companies.
The service allows you to have more than one telephone number on a single line. Each
telephone number has a unique ring pattern, so that you can answer voice calls and the
device can answer fax calls.
If you subscribe to a ring-pattern service with your telephone company, you must set the
device to answer the correct ring pattern. Not all regions/countries support unique ring
patterns. Contact your telephone company to determine if this service is available in your
region/country.
Note
If you do not have ring-pattern service and you change the ring-pattern settings to something
other than the default, All Rings, the device might not be able to receive faxes.
The settings are as follows:
●All Rings: The device answers any calls that come through the telephone line.
●Single: The device answers any calls that produce a single-ring pattern.
●Double: The device answers any calls that produce a double-ring pattern.
●Triple: The device answers any calls that produce a triple-ring pattern.
●Double&Triple: The device answers any calls that produce a double-ring or triple-ring
pattern.
To change ring patterns for call answering
To change ring patterns for call answering, complete the following steps:
1. On the device control panel, press M
ENU.
2. Use the < or the > button to select Fax setup, and then press E
NTER.
3. Use the < or the > button to select Fax Recv. setup, and then press E
NTER.
4. Use the < or the > button to select Answer Ring Type, and then press E
NTER.
5. Use the < or the > button to select the ring pattern that you want, and then press E
NTER.
6. After device installation is complete, ask someone to send a fax to you in order to verify
that the ring-pattern service is working correctly.
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