HP Color LaserJet 2820 User Manual

							Specifying the fax settings
Before you can begin using the device fax features, you must complete the following tasks:
●Setting the time and date
●Setting the fax header
Note
If you are installing the device software on your computer, you can skip the remaining
instructions in this chapter. The software installer automatically helps you to set up the fax
settings, unless you are using Microsoft Windows® 95 or Windows NT®.
In the United States and many other regions/countries, setting the time, date, and other fax
header information is a legal requirement.
To enter text from the control panel
Use the following instructions to enter information from the device control panel with the
alphanumeric buttons and the < and the > buttons:
●Numbers: To enter numbers, press the numeric button for the number that you need.
●Letters: To enter letters, repeatedly press the numeric button for the letter that you need
until that letter appears. (For example, if the first letter that you need is a “C,” press 2
repeatedly until a C appears in the control-panel display.)
●Punctuation marks: To enter punctuation marks, repeatedly press * until the character
that you need appears in the control-panel display.
●Spaces: After entering any character, press the > button twice to create a space after
that character and move the cursor to an insertion point after the space.
●Errors: If you enter a character incorrectly, use the < button to erase the incorrect
character, and then enter the correct character.
Note
For more information on control-panel characters, see Using dialing characters.
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							To set the time and date
To set or change the time and date, use the following steps. If you need help entering any
information, see 
To enter text from the control panel.
1. On the device control panel, press M
ENU.
2. Use the < or the > button to select Time/Date,Header, and then press E
NTER.
3. Press E
NTER to select Time/Date.
4. Use the < or the > button to specify either the 12-hour or the 24-hour clock, and then
press E
NTER.
5. Use the alphanumeric buttons to enter the current time.
6. Complete one of the following actions:
If you specified the 12-hour clock, use the < or the > button to move the cursor past the
fourth character. Select 1 for A.M. or 2 for P.M., and then press E
NTER.
If you specified the 24-hour clock, press E
NTER.
7. Use the < or the > button to specify date format, and then press E
NTER.
8. Use the alphanumeric buttons to enter the current date.
Make sure that you use two digits to specify the month and day (for example, use “05”
for May and “01” for the first day of the month of May).
9. Press E
NTER.
To set the fax header
To set or change the fax header information, complete the following steps. If you need help
entering any information, see 
To enter text from the control panel.
1. On the device control panel, press M
ENU.
2. Use the < or the > button to select Time/Date,Header, and then press E
NTER.
3. Use the < or the > button to select Fax Header, and then press E
NTER.
4. Use the alphanumeric buttons to enter your fax number, and then press E
NTER.
5. Use the alphanumeric buttons to enter your company name, and then press E
NTER.
Note
The maximum number of characters allowed in the fax number is 20. The maximum number
of characters allowed in the company name is 25.
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							Sending faxes
This section describes how to fax a document.
To adjust the resolution for the current fax job
1. On the device control panel, press RESOLUTION to show the current resolution setting.
2. Use the < or the > button to select the appropriate resolution setting.
3. Press E
NTER to save the selection.
Note
This procedure changes the fax resolution for the current fax job. For instructions about
changing the default fax resolution, see 
Changing the default resolution setting.
Note
To change the fax contrast or glass-scan size, you must change the default settings. See
Changing the default light/dark (contrast) setting or Changing the default glass-size setting.
To send a fax to one recipient
1. Dial the fax number by using one of the following methods:
Use the alphanumeric buttons on the device control panel to dial the number.
If the fax number you are calling has been assigned to a one-touch key, press that key.
If the fax number you are calling has a speed-dial entry, press P
HONE BOOK, use the
alphanumeric buttons to enter the speed-dial entry, and then press E
NTER.
Note
When dialing by using the alphanumeric buttons, include any pauses or additional numbers
that are necessary for the call, such as an area code, an access code for numbers that are
outside of a PBX system (usually a 9), or a long-distance prefix. See 
Using dialing
characters for more information.
2. Load the document into the automatic document feeder (ADF) input tray or onto the
flatbed scanner.
3. Press S
TART FAX.
4. If you are scanning from the flatbed scanner, press 1 to select YES when Send from
glass? 1=Yes 2=No appears, and then press E
NTER.
5. Complete one of the following steps:
●If you have more pages to scan, press 1 to select YES, and then repeat step 4 for
each page of the fax job.
●If you are finished, press 2 to select NO.
When you press NO, the device automatically sends all pages.
When the last page of the fax has exited the device, you can start sending another fax,
copying, or scanning.
To fax to numbers that you use regularly, you can assign a one-touch key or speed-dial
entry. See 
To program speed-dial entries and one-touch keys and To program group-dial
entries. If you have electronic phone books available, you might be able to use them to
select recipients. Electronic phone books are generated by using third-party software
programs.
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							To send a fax to multiple recipients 
You can send a fax to several fax numbers at once. If you want to send a fax to a group of
fax numbers that you have assigned to a group-dial entry, see 
To send a fax by using a
group-dial entry. If you want to send a fax to a group of numbers (maximum of 20) that have
not been assigned a group-dial entry, see 
To send a fax to a group manually (ad hoc faxing).
In the rare instance that your document does not fit into memory, complete one of the
following:
●Clear saved faxes from the fax memory. For more information, see 
Deleting faxes from
memory.
●Divide the document into smaller sections, and then send the document as multiple fax
jobs.
To send a fax by using a group-dial entry
1. Load the document into the automatic document feeder (ADF) input tray or onto the
flatbed scanner.
2. On the device control panel, select the group by using one of the following methods:
Press the one-touch key for the group.
Press P
HONE BOOK, press the group-dial entry that is assigned to the group, and then
press E
NTER.
3. Press S
TART FAX.
If you are scanning from the flatbed scanner, select YES when Send from glass?
1=Yes 2=No appears, and then press E
NTER.
The device scans the document into memory and sends the fax to each number
specified. If a number in the group is busy or does not answer, the device redials the
number based on its redial setting. If all redial attempts fail, the device updates the fax
activity log with the error and proceeds to the next number in the group.
Note
The fax activity log feature is not supported in the software for Microsoft Windows 95 or
Windows NT, but you can print the fax activity log by using the control panel. For
instructions, see 
Printing the fax activity log.
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							To send a fax to a group manually (ad hoc faxing)
Use the following instructions to send a fax to a group of recipients that has not been
assigned a group-dial entry:
1. Load the document into the automatic document feeder (ADF) input tray or onto the
flatbed scanner.
2. On the device control panel, dial the first fax number by using one of the following
methods:
Use the alphanumeric buttons.
If the fax number that you are calling has been assigned a one-touch key, press that key.
If the fax number that you are calling has been assigned a speed-dial entry, press P
HONE
BOOK, use the alphanumeric buttons to enter the speed-dial entry, and then press ENTER.
Note
When dialing by using the alphanumeric buttons, include any pauses or additional numbers
that are necessary for the call, such as an area code, an access code for numbers that are
outside of a PBX system (usually a 9), or a long-distance prefix. See 
Using dialing
characters for more information.
3. Press E
NTER.
4. Complete one of the following tasks:
To continue dialing numbers, repeat steps 2 and 3.
If you are finished dialing numbers, go to the next step.
5. Press S
TART FAX.
If you are scanning from the flatbed scanner, select YES when Send from glass?
1=Yes 2=No appears, and then press E
NTER.
6. The device sends the fax to each fax number. If a number in the group is busy or does
not answer, the device redials that number based on its redial setting. If all redial
attempts fail, the device updates the fax activity log by adding the error, and then it
proceeds to the next number in the group.
Note
The fax activity log feature is not supported in the software for Microsoft Windows 95 or
Windows NT, but you can print the fax activity log by using the control panel. For
instructions, see 
Printing the fax activity log.
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							Using manual dial
Usually, the device dials after you press START FAX. At times, however, you might want the
device to dial each number as you press it. For example, if you are charging your fax call to
a calling card, you might need to dial the fax number, wait for the acceptance tone of your
telephone company, and then dial the calling card number. When dialing internationally, you
might need to dial part of the number and then listen for dial tones before continuing to dial.
To use manual dial with the automatic document feeder (ADF)
1. Load the document into the automatic document feeder (ADF) input tray or onto the
flatbed scanner.
2. On the device control panel, press S
TART FAX.
3. Begin dialing. The device dials the number as you press each digit. This allows you to
wait for pauses, dial tones, international access tones, or calling card acceptance tones
before continuing to dial.
To use manual dial with the flatbed scanner
1. On the device control panel, press START FAX. The control-panel display shows the
following message: Send from glass? 1=Yes 2=No.
2. Press 1 to select YES. The control-panel display shows the following message: Load
page:X Press [enter], where X is the page number.
3. Scan a page into memory by placing the sheet print-side-down on the flatbed scanner
and pressing E
NTER. After scanning the page, the device control-panel display shows the
following message: Another page? 1=Yes 2=No.
4. Complete one of the following steps:
If you have more pages to scan, press 1 to select YES, and then repeat step 3 for each
page of the fax job.
If you are finished, press 2 to select NO, and then go to the next step.
5. When finished scanning all pages into memory, begin dialing. The device dials the
number as you press each digit. This allows you to wait for pauses, dial tones,
international access tones, or calling card acceptance tones before continuing to dial.
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							Redialing manually
If you want to send another document to the last fax number that was dialed, use the
following procedure to redial manually. If you are trying to resend the same document that
you sent the first time, wait until the automatic redial attempts have stopped or until you have
stopped them yourself. Otherwise, the recipient might get the fax twice: once from the
manual redial attempt and once from one of the automatic redial attempts.
Note
To stop the current redial attempt for a fax, or to cancel all pending, automatic redial
attempts for a fax, see 
Canceling a fax job. To change redial settings, see Changing the
redial settings.
To redial manually
1. Load the document into the automatic document feeder (ADF) input tray or onto the
flatbed scanner.
2. On the device control panel, press R
EDIAL/PAUSE.
3. Press S
TART FAX. The device redials the last number that was dialed and attempts to
send the fax.
If you are scanning from the flatbed scanner, select YES when Send from glass?
1=Yes 2=No appears, and then press E
NTER.
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							Canceling a fax job
Use these instructions to cancel a single fax that is currently dialing or a fax that is being
transmitted or received.
To cancel the current fax job
Press CANCEL on the control panel. Any pages that have not been transmitted are canceled.
Pressing C
ANCEL also stops group-dial jobs.
To cancel a fax job by using the Fax Job Status
Use this procedure to cancel a fax job in the following situations:
●The device is waiting to redial after encountering a busy signal, an unanswered call, or a
communication error.
●The fax is scheduled to be sent at a future time.
Use the following steps to cancel a fax job by using the Fax Job Status:
1. On the device control panel, press M
ENU.
2. Press E
NTER to select Fax Job status.
3. Use the < or the > button to scroll through pending jobs until you reach the job that you
want to clear.
4. Press E
NTER to select the job that you want to cancel.
5. Press E
NTER to confirm that you want to cancel the job.
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							Sending faxes by using the software
This section contains basic instructions for sending faxes by using the software that came
with the device. All other software-related topics are covered in the software Help, which can
be opened from the software-program Help menu.
Note
The fax software and HP Toolbox are not supported for Windows 98, Windows ME, or
Windows NT. The HP Toolbox software is not supported for Macintosh.
You can fax electronic documents from your computer if you meet the following requirements:
●The device is connected directly to your computer or connected to your computer over a
TCP/IP network.
●The device software is installed on your computer.
●You are using Microsoft Windows 2000 or XP, or Mac OS 9.2.2, 10.2, or 10.3.
To send a fax from the software (Windows 2000 or XP)
The procedure to send a fax varies according to your specifications. The most typical steps
follow.
1. Click Start, click Programs (or All Programs in Windows XP), and then click
Hewlett Packard.
2. Click either HP LaserJet 2830 or HP LaserJet 2840, and then click Send fax. The fax
software appears.
3. Enter the fax number of one or more recipients.
4. Load the document in the automatic document feeder (ADF) input tray.
5. Include a cover page. (This step is optional.)
6. Click Send Now, or click Send Later and select a date and time.
Note
You can also send a fax from HP Toolbox by navigating to the Fax Tasks section and
clicking the Fax Send button.
To send a fax from the software (Mac OS 10.2 or 10.3)
1. Open the HP Toolbox and click Fax. The fax software appears.
2. Select Addressing from the Copies and Pages drop-down list.
3. Enter the fax number of one or more recipients.
4. Load the document in the automatic document feeder (ADF) input tray.
5. Include a cover page (this step is optional).
6. Click Scan Now, and then click Print.
Note
The steps for Mac OS 9.2.2 will vary.
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							To send a fax from a third-party application, such as
Microsoft Word (all operating systems)
1. Open a document in a third-party program.
2. Click the File menu, and then click Print.
3. Select the fax print driver from the printer drop-down list. The fax software appears.
4. Complete one of the following:
Windows users: Complete steps 2 through 5 in 
To send a fax from the software
(Windows 2000 or XP).
Mac users: Complete steps 2 through 6 in 
To send a fax from the software (Mac OS
10.2 or 10.3).
84Chapter 8 FaxENWW