HP Color LaserJet 2820 User Manual

							To create a cover page template
1. On the Windows taskbar, click Start, click Programs (or All Programs in Windows XP),
and then click HP.
2. Click HP LaserJet 2830 or HP LaserJet 2840, and then click HP LaserJet Send Fax.
3. Click Cover Page.
4. Enter the following information about the recipient and the fax:
●phone number (required)
●name
●company
●subject
●notes
5. Place the pages that you want to fax in the automatic document feeder (ADF).
6. Click Pages in Document Tray.
7. Select one of the cover page templates from the drop-down list. To view the cover page,
click Preview.
8. Click Send Now to send the fax.
To create a cover page from a program
You can create a fax cover page in a program, such as Microsoft Word, and then use the fax
cover pages for the faxes that you send.
1. Create your cover page.
2. On the File menu, click Print. The Print dialog box appears.
3. Select HP LaserJet 2830 Fax or HP LaserJet 2840 Fax from the list of devices.
4. To change the settings, click Properties in the Print dialog box, and adjust any settings.
Click OK when you are finished.
5. Click Print. The HP LaserJet Send Fax software appears.
6. If you have additional pages to fax, put them in the automatic document feeder (ADF)
and make sure that Pages in Document Tray is selected. If you do not have pages to
scan from the ADF, make sure that Pages in Document Tray is not selected.
7. Click Send Now to send the fax.
Send a fax from my computer
There are several methods that you can use to send a fax from your computer.
ENWWFax: How do I?155
 
						

							To send a fax from HP Toolbox
1. Open HP Toolbox and click the Fax tab.
2. Click Send Fax. The HP LaserJet Send Fax software opens.
3. Enter the recipients phone number.
4. Put the pages that you want to fax into the automatic document feeder (ADF).
Note
Faxing from the scanner glass is not supported in the HP LaserJet Send Fax software.
5. Click Pages in Document Tray.
6. Click Send Now to send the fax.
To send a fax from the HP LaserJet Send Fax software
1. On the Windows taskbar, click Start, click Programs (or All Programs in Windows XP),
and then click HP.
2. Click HP LaserJet 2830 or HP LaserJet 2840, and then click HP LaserJet Send Fax.
3. Enter the recipients phone number.
4. Put the pages that you want to fax into the automatic document feeder (ADF).
5. Click Pages in Document Tray.
6. Click Send Now to send the fax.
To send a fax directly from another program
1. In the program, open the document you want to send as a fax.
2. On the File menu, click Print. The Print dialog box appears.
3. Select HP LaserJet 2830 Fax or HP LaserJet 2840 Fax from the list of devices.
4. To change the settings, click Properties in the Print dialog box, and adjust any settings.
Click OK when you are finished.
5. Click Print. The HP LaserJet Send Fax software appears.
6. If you have additional pages to fax, put them in the automatic document feeder (ADF)
and make sure that Pages in Document Tray is selected. If you do not have pages to
scan from the ADF, make sure that Pages in Document Tray is not selected.
7. Click Send Now to send the fax.
Receive faxes to my computer
1. Open HP Toolbox and click the Fax tab.
2. In the Fax Receive Mode section, click Receive faxes to this computer.
3. If you want to be notified when a fax is received to your computer, select Display a
message when a fax is received to this computer.
4. Click Apply.
Note
All faxes will be received to the computer until you turn off this feature. One computer at a
time can be set up to receive faxes.
156Chapter 11 How do I?ENWW
 
						

							Set up speed dials
The first several entries in the Fax Phone Book are reserved for speed-dial settings. The
number of speed dials that are listed is device-specific, and corresponds to the number of
speed-dial buttons on the device.
To set up speed dials
1. Open HP Toolbox and click the Fax tab.
2. Click Fax Phone Book.
3. In the Add the Contact Information section, type the following information:
●Entry # (For speed dial entries, use only the entry numbers that have speed dial
buttons next to them.)
●Contact name
●Fax number
4. Click Add. The contact information appears in the Phone Book Entry List section.
To move an entry that has already been added to a different speed-dial
location
1. Open HP Toolbox and click the Fax tab.
2. Click Fax Phone Book.
3. Click the Edit link for the entry that you want to move.
4. Change the Entry # to the desired speed-dial location.
5. Click Save.
Note
You must select a speed-dial entry location that is not already occupied. If the speed-dial
entry location is occupied, you must either delete that entry, or move that entry to an empty
location first.
Forward received faxes to another fax number
1. Open HP Toolbox and click the Fax tab.
2. In the Fax Receive Mode section, click Forward received faxes to a different fax
machine.
3. In the Forward to this fax number field, enter the fax number to where you want faxes
forwarded.
4. Click Apply.
Note
All faxes sent to the device are forwarded to the other fax number until you turn off this
feature.
ENWWFax: How do I?157
 
						

							View and print previously received faxes
1. Open HP Toolbox and click the Fax tab.
2. Click Fax Receive Log.
The Fax Receive Log page appears. This page shows all of the recent faxes that the
device has received.
Note
Only faxes that were received to this computer can be viewed, printed, or forwarded from
HP Toolbox.
3. To view a fax from the Fax Receive Log, click the View link next to the fax that you
want to view. The Fax Viewer opens the selected fax.
4. To print the fax, click Printable version.
Note
If you do not have Adobe® Acrobat® Reader installed on your computer, you need to
download Adobe Acrobat Reader to open and print the fax. Go to http://www.adobe.com to
download the software.
5. Print the fax using Adobe Acrobat Reader.
You can also print all of the received faxes that are currently stored on the device.
Note
The order in which received faxes are printed cannot be changed.
1. Open HP Toolbox and click the Fax tab.
2. On the Fax Tasks page, click Reprint Last Faxes. Your device prints all faxes that are
stored on the device, beginning with the most recently received fax. You can cancel
printing at any time by pressing Cancel on the control panel.
Add or delete a contact
Use HP Toolbox to add or delete a fax contact.
To add a contact
1. Open HP Toolbox and click the Fax tab.
2. Click Fax Phone Book.
Note
The first several entries in the Fax Phone Book are reserved for speed-dial settings. The
number of speed dials that are listed is device-specific, and corresponds to the number of
speed-dial buttons on the device.
3. In the Add the Contact Information section, type the following information:
●Entry # (the next available phone book entry number should be automatically
entered)
●Contact name
●Fax number
4. Click Add. The contact information appears in the Phone Book Entry List section.
Note
You must select a phone book entry location that is not already occupied. If the entry
location is occupied, you must either delete that entry, or move that entry to an empty
location first.
158Chapter 11 How do I?ENWW
 
						

							To delete a contact
1. Open HP Toolbox and click the Fax tab.
2. Click Fax Phone Book.
3. Select the check box next to the phone book entry that you want to delete.
4. Click Delete. The Delete confirmation window appears.
5. Click Delete to delete the entry.
Import contacts from another source
You can import phone book data that has been exported from external e-mail programs,
such as Microsoft Outlook or Lotus Notes. For information about exporting phone book data
from other programs, see the documentation or the Help that accompanies the program.
1. Open HP Toolbox and click the Fax tab.
2. Click Fax Phone Book.
3. Click Import Phone Book. The Import information into the Fax Phone Book page
appears.
4. Select the program from which you are importing the phone book data.
5. Click Browse, and then navigate to the location on your computer where the previously
exported phone book is stored.
6. Click Continue. The Fax Phone Book - Import - Select Entries page appears.
7. Select the entries from the Import List section that you want to add, and then click Add.
OR
Click Add All to add all of the entries from the import list.
Note
Selected entries from the import list are added to the phone book only at available entry
locations, beginning with the Insert Location selected in the Phone Book section. Existing
entries in the Fax Phone Book are not moved to different locations. If the maximum number
of entries is exceeded in the Fax Phone Book, the remaining contacts are not saved in the
phone book.
8. Click Save.
Note
You must click Save for your imported entries to be added to your Fax Phone Book.
ENWWFax: How do I?159
 
						

							Create a new group list
1. Open HP Toolbox and click the Fax tab.
2. Click Fax Phone Book.
3. Click New Group. The Fax Phone Book - Create a New Group page appears.
4. You can type a number in the Group information for the Fax Phone Book entry field.
HP Toolbox automatically enters the next available entry number from the Fax Phone
Book.
5. Type a name for your group in the Group name field.
6. Select the entries from the All individuals list that you want to add to your group, and
click Add.
OR
Click Add All to add all of the phone book entries to the group.
Note
If you add a name to the group that you do not want to include, select the name in the
Individuals in Group list, and then click Remove.
7. Click Save.
Create a new group list
1. Open HP Toolbox and click the Fax tab.
2. Click Fax Phone Book.
3. Click New Group. The Fax Phone Book - Create a New Group page appears.
4. You can type a number in the Group information for the Fax Phone Book field.
HP Toolbox automatically enters the next available entry number from the Fax Phone
Book.
5. Type a name for your group in the Group name field.
6. Select the entries from the All individuals list that you want to add to your group, and
then click Add.
OR
Click Add All to add all of the phone book entries to the group.
Note
If you add a name to the group that you do not want to include, select the name in the
Individuals in Group list, and then click Remove.
7. Click Save.
Change settings, such as resolution and contrast, and
optimize them for each fax
Some faxes might include only text, others might have graphics or photos, and still other
faxes might contain a combination of both text, graphics, and photos. You can change fax
settings for each type of fax that you send from the HP LaserJet Send Fax software or at the
control panel on the device.
For more information about optimizing faxes using the HP LaserJet Send Fax software, see
the Help that accompanies the software.
160Chapter 11 How do I?ENWW
 
						

							For more information about optimizing faxes using the device control panel, see Fax.
The following options found on the Fax tab, Send Settings page change how a fax is
optimized when it is sent:
●Resolution
●Standard
●Fine
●Super Fine
●Photo
●Contrast
●Select a setting between Light to Dark.
ENWWFax: How do I?161
 
						

							Scan: How do I?
Use this section to answer scanning questions.
Scan from the device control panel
1. Load the originals that are to be scanned in the automatic document feeder (ADF) and
adjust the media guides.
OR
Lift the flatbed scanner cover and load the original face-down on the glass, with the
upper-left corner of the document located in the lower-right corner of the glass. Gently
close the lid.
2. Press S
TART SCAN or SCAN TO on the control panel.
Note
To use the SCAN TO button, you must have HP Toolbox installed on your computer.
Set up the Scan to button on the control panel
Use HP Toolbox to set up the device SCAN TO button.
1. Open HP Toolbox and click the Scan to tab.
2. On the Scan to E-mail or a Folder page, select Turn on scan to e-mail or a folder.
3. In the Add E-mail Addresses or a Folder section, type an e-mail address, or click
Browse to navigate to a folder for the Scan To button.
4. Click Add.
Save a scan to a folder on my computer
NoteIf the device is connected to a network, you must have at least one folder set up in
HP Toolbox for this feature to work. For more information, see 
Add or edit e-mail addresses
for scanning to e-mail or Scan from the device control panel.
1. Load the originals that are to be scanned in the automatic document feeder (ADF) and
adjust the media guides.
OR
Lift the flatbed scanner cover and load the original document that is to be scanned face-
down on the glass with the upper-left corner of the document located in the lower-right
corner of the glass. Gently close the lid.
2. To start scanning, press S
CAN TO on the control panel.
Note
For information on changing the entries that appear in the scan to list on the device display,
see 
Add or edit e-mail addresses for scanning to e-mail.
3. Use the < or the > button to select the folder to which you want to send the scan.
4. Press the S
TART SCAN on the device to send the scan to the folder.
162Chapter 11 How do I?ENWW
 
						

							Send a scan to an e-mail message
NoteYou must have at least one e-mail address set up in HP Toolbox for this feature to work. For
more information, see the HP Toolbox online Help.
1. Load the originals that are to be scanned in the automatic document feeder (ADF) and
adjust the media guides.
OR
Lift the flatbed scanner cover and load the original face-down on the glass, with the
upper-left corner of the document located in the lower-right corner of the glass. Gently
close the lid.
2. Press S
CAN TO on the control panel.
3. Use the < or the > button to select the e-mail address to which you want to send the scan.
4. Press S
TART SCAN on the device to send the scan.
Add or edit e-mail addresses for scanning to e-mail
You can configure your device to scan a document and send it to one or more e-mail
addresses or to a folder on your computer.
To add an e-mail address
1. Open HP Toolbox and click the Scan to tab.
2. On the Scan to E-mail or a Folder page, verify that Turn on Scan to E-mail or a
Folder is selected.
3. In the Add E-mail Addresses or a Folder section, select E-mail addresses, and then
enter an e-mail address. If you enter multiple e-mail addresses, separate them with
commas.
4. Type a descriptive name for the address in the Display at the device as field (for
example, type accounting). This name appears on the control-panel display when you
press S
TART SCAN on the device.
5. Click Add. The address is saved and appears in the list of entries when you press S
CAN
TO on the device.
To edit an e-mail address
1. Open HP Toolbox and click the Scan to tab.
2. In the E-mail Addresses and Folders List, click the Edit link next to the e-mail address
that you want to change.
3. Edit the information you want to change.
4. Click Save. The information is updated and appears in the list of entries when you press
S
CAN TO on the device.
Add or edit folders for scanning to a folder
You can configure your device to scan a document and send it to a folder on your computer.
ENWWScan: How do I?163
 
						

							To add a folder
1. Open HP Toolbox and click the Scan to tab.
2. On the Scan to E-mail or a Folder page, verify that Turn on Scan to E-mail or a
Folder is selected.
3. In the Add E-mail Addresses or a Folder section, select Folder, and then click
Browse. Browse to the folder on your computer to which you want to send scans.
4. Type a descriptive name for the folder in the Display at the device as field (for
example, type soccer). This name appears on the device display when you press
S
TART SCAN on the device.
5. Click Add. The folder is saved and appears in the list when you press S
CAN TO on the
device.
To edit a folder
1. Open HP Toolbox and click the Scan to tab.
2. In the E-mail Addresses and Folders List, click the Edit link next to the folder that you
want to change.
3. Edit the information you want to change.
4. Click Save. The information is updated and appears in the list when you press S
CAN TO
on the device.
Note
If you do not want the changed information for the entry to be saved, click Cancel.
164Chapter 11 How do I?ENWW