Brother MFC 465CN User Manual

							
Advanced fax operations (Black & White only)65
9
Turning off Advanced 
Fax Operations
9
aPress Menu.
bPress  a or  b to choose  Fax.
Press  OK.
cPress  a or  b to choose 
Advanced Fax Operation .
Press  OK.
dPress  a or  b to choose 
Fwd/Page/Store .
Press  OK.
ePress  a or  b to choose  Off.
Press  OK.
fPress  Stop/Exit.
Note
The LCD will give you more options if 
there are received faxes still in your 
machine’s memory. (See  Changing 
Advanced Fax Operations on page 65.)
 
Changing Advanced 
Fax Operations
9
If received faxes are left in your machines 
memory when you change the Advanced Fax 
Operations, the LCD will ask you one of the 
following questions:
„ Erase All Fax?
Yes iPress 1
No iPress 2
„ Print All Fax?
Yes iPress 1
No iPress 2
• If you press  1, faxes in the memory will 
be erased or printed before the setting 
changes. If a backup copy has already 
been printed it will not be printed again.
• If you press  2, faxes in the memory will 
not be erased or printed and the setting 
will be unchanged.
If received faxes are left in the machines 
memory when you change to 
PC Fax Receive  from another option 
[ Fax Forward , Paging , Fax Storage ], 
press  a or  b to choose the PC.
The LCD will ask you the following message: „ Send Fax to PC?
Yes iPress 1
No iPress 2
• If you press  1, faxes in the memory will 
be sent to your PC before the setting 
changes. You will be asked if you want 
to turn on Backup Print. (For detail, see 
PC Fax Receive on page 63.)
• If you press  2, faxes in the memory will 
not be erased or transferred to your PC 
and the setting will be unchanged.
 
						

							
Chapter 9
66
Remote Retrieval9
You can call your machine from any touch 
tone telephone or fax machine, then use the 
remote access code and remote commands 
to retrieve fax messages.
Setting a Remote Access 
Code9
The remote access code lets you access the 
remote retrieval features when you are away 
from your machine. Before you can use the 
remote access and retrieval features, you 
have to set up your own code. The factory 
default code is inactive code (--- l).
aPress  Menu.
bPress  a or  b to choose  Fax.
Press  OK.
cPress  a or  b to choose 
Advanced Fax Operation .
Press  OK.
dPress a or b to choose Remote Access.
Press  OK.
eEnter a three-digit code using numbers 
0-9 , l, or  #.
Press  OK. (The preset ‘ l’ cannot be 
changed.)
Note
Do not use the same code as your Fax 
Receive Code ( l 5 1 ) or Telephone 
Answer Code ( # 5 1). (See  Using external 
and extension telephones on page 52.)
 
fPress Stop/Exit .
Note
You can change your code at any time by 
entering a new one. If you want to make 
your code inactive, press  Clear/Back in 
step e to restore the inactive setting (--- l) 
and press  OK.
 
Using your Remote Access 
Code9
aDial your fax number from a touch tone 
telephone or another fax machine.
bWhen your machine answers, enter 
your remote access code (3 digits 
followed by  l) at once.
cThe machine signals if it has received 
messages:
„ 1 long beep — Fax messages
„ No beeps — No messages
dWhen the machine gives two short 
beeps, enter a command.
The machine will hang up if you wait 
longer than 30 seconds to enter a 
command. 
The machine will beep three times if you 
enter an invalid command.
ePress  9 0  to reset the machine when you 
have finished.
fHang up.
Note
If your machine is set to  Manual mode 
and you want to use the remote retrieval 
features, wait about 2 minutes after it 
starts ringing, and then enter the remote 
access code within 30 seconds.
 
 
						

							
Advanced fax operations (Black & White only)67
9
Remote Fax commands9
Follow the commands below to access features when you are away from the machine. When you 
call the machine and enter your remote access code (3 digits followed by  l), the system will give 
two short beeps and you must enter a remote command.
Remote commandsOperation details
95 Change the Fax Forwarding,  Paging or Fax Storage settings
1 OFF You can choose  Off after you have retrieved or erased all 
your messages.
2 Fax Forwarding One long beep means the change is accepted. If you hear  three short beeps, you cannot change because something 
has not been set up (for example, a Fax Forwarding or 
Paging number has not been registered). You can register 
your Fax Forwarding number by entering 4. (See  Changing 
your Fax Forwarding number on page 68.) Once you have 
registered the number, Fax Forwarding will work.
3 Paging
4 Fax Forwarding number
6 Fax Storage 
96 Retrieve a fax 2  Retrieve  all  faxes Enter the number of a remote fax machine to receive stored  fax messages. (See Retrieving fax messages on page 68.)
3  Erase  faxes  from  the  memory If you hear one long beep, fax messages have been erased  from the memory.
97 Check the receiving status
1 Fax You can check whether your machine has received any  faxes. If yes, you will hear one long beep. If no, you will hear 
three short beeps.
98 Change the Receive Mode 1 External TAD If you hear one long beep, your change has been accepted.
2 Fax/Tel
3 Fax Only
90 Exit Pressing 9 0  allows you to exit remote retrieval. Wait for the 
long beep, then replace the handset.
 
						

							
Chapter 9
68
Retrieving fax messages9
You can call your machine from any touch 
tone telephone and have your fax messages 
sent to a machine. Before you use this 
feature, you have to turn on Fax Storage.
aDial your fax number.
bWhen your machine answers, enter 
your remote access code (3 digits 
followed by  l) at once. If you hear one 
long beep, you have messages.
cWhen you hear two short beeps, press 
962 .
dWait for the long beep, enter the number 
(up to 20 digits) of the remote fax 
machine you want your fax messages 
sent to using the dial pad, then enter  # # .
Note
You cannot use  l and # as dial numbers. 
However, press  # if you want to create a 
pause.
 
eHang up after you hear your machine 
beep. Your machine will call the other 
fax machine, which will then print your 
fax messages.
Changing your Fax 
Forwarding number9
You can change the default setting of your fax 
forwarding number from another touch tone 
telephone or fax machine.
aDial your fax number.
bWhen your machine answers, enter 
your remote access code (3 digits 
followed by  l) at once. If you hear one 
long beep, you have messages.
cWhen you hear two short beeps, press 
954 .
dWait for the long beep, enter the new 
number (up to 20 digits) of the remote 
fax machine you want your fax 
messages forwarded to using the dial 
pad, then enter  # # .
Note
You cannot use  l and # as dial numbers. 
However, press  # if you want to create a 
pause.
 
ePress  9 0  to reset the machine when you 
have finished.
fHang up after you hear your machine 
beep.
 
						

							
69
10
10
Fax reports10
You need to set up the Transmission 
Verification Report and Journal Period using 
the Menu  keys.
Transmission Verification 
Report10
You can use the Transmission Verification 
Report as proof that you sent a fax. This 
report lists the time and date of transmission 
and whether the transmission was successful 
(OK). If you choose  On or  On+Image , the 
report will print for every fax you send.
If you send a lot of faxes to the same place, 
you may need more than the job numbers to 
know which faxes you must send again. 
Choosing  On+Image  or Off+Image  will print 
a section of the faxs first page on the report 
to help you remember.
When the Transmission Verification Report is 
turned  Off or Off+Image , the Report will 
only print if there is a transmission error, with 
NG in the RESULT column.
aPress  Menu.
bPress  a or  b to choose  Fax.
Press  OK.
cPress  a or  b to choose 
Report Setting .
Press  OK.
dPress  a or  b to choose  Transmission .
Press  OK.
ePress  a or  b to choose  On, On+Image , 
Off  or Off+Image .
Press  OK.
fPress  Stop/Exit .
Fax Journal (activity report)10
You can set the machine to print a journal at 
specific intervals (every 50 faxes, 6, 12 or 24 
hours, 2 or 7 days). If you set the interval to 
Off, you can still print the report by following 
the steps on  How to print a 
report on page 70. The factory setting is 
Every 50 Faxes .
aPress Menu.
bPress  a or  b to choose  Fax.
Press  OK.
cPress  a or  b to choose 
Report Setting .
Press  OK.
dPress  a or  b to choose 
Journal Period .
Press  OK.
ePress  a or  b to choose an interval.
Press  OK.
(If you choose 7 days, the LCD will ask 
you to choose the first day for the 7-day 
countdown.)
„ 6, 12, 24 hours, 2 or 7 days
The machine will print the report at 
the chosen time and then erase all 
jobs from its memory. If the 
machines memory becomes full with 
200 jobs before the time you chose 
has passed, the machine will print 
the Journal early and then erase all 
jobs from the memory. If you want an 
extra report before it is due to print, 
you can print it without erasing the 
jobs from the memory.
„ Every 50 Faxes
The machine will print the Journal 
when the machine has stored 50 
jobs.
Printing Reports10
 
						

							
Chapter 10
70
fEnter the time to start printing in 24-hour 
format.
Press  OK.
(For example: enter 19:45 for 7:45 PM.)
gPress  Stop/Exit .
Reports10
The following reports are available: 
„ Transmission
Prints a Transmission Verification Report 
for your last transmission.
„ Help List
A help list about how to quickly program 
your machine.
„ Quick Dial
Lists names and numbers stored in the 
Speed Dial memory, in alphabetical or 
numerical order.
„ Fax Journal
Lists information about the last incoming 
and outgoing faxes. (TX: Transmit.) 
(RX: Receive.)
„ User Settings
Lists your settings.
„ Network Config
Lists your Network settings.
How to print a report10
aPress  Menu.
bPress  a or  b to choose 
Print Reports .
Press  OK.
cPress  a or  b to choose the report you 
want.
Press  OK.
dPress  Black Start .
ePress Stop/Exit .
 
						

							
71
11
11
Polling overview11
Polling lets you set up your machine so other 
people can receive faxes from you, but they 
pay for the call. It also lets you call somebody 
else’s fax machine and receive a fax from it, 
so you pay for the call. The polling feature 
needs to be set up on both machines for this 
to work. Not all fax machines support polling.
Polling receive11
Polling receive lets you call another fax 
machine to receive a fax.
Setup to receive polling11
aPress (Fax).
bPress  a or  b to choose  Polling RX .
Press  OK.
cPress  a or  b to choose  On (or  Off ).
Press  OK.
dEnter the fax number you are polling.
ePress  Black Start  or Color Start .
The LCD shows  Dialing.
Sequential polling 
(Black & White only)11
Sequential polling lets you request 
documents from several fax machines in one 
operation. Afterwards, a Sequential Polling 
Report will be printed.
aPress ( Fax).
bPress  a or  b to choose  Polling RX .
Press  OK.
cPress  a or  b to choose  On (or  Off ).
Press  OK.
dPress  a or  b to choose  Broadcasting .
Press  OK.
ePress  a or  b to choose  Add Number .
Press  OK.
fEnter a number using Speed Dial, a 
Group, or the dial pad.
Press  OK.
gRepeat steps e and f for all the fax 
numbers you want to poll, and then 
press  a or  b to choose  Complete.
Press  OK.
hPress  Black Start .
The machine polls each number or 
Group number in turn for a document.
Press  Stop/Exit  while the machine is dialing 
to cancel the polling process.
To cancel all sequential polling receive jobs, 
see  Checking and canceling waiting 
jobs on page 35.
Polling11
 
						

							
Chapter 11
72
Polled transmit 
(Black & White only)
11
Polled transmit lets you set up your machine 
to wait with a document so another fax 
machine can call and retrieve it.
The document will be stored and can be 
retrieved by any other fax machine until you 
delete it from the memory. (See  Checking 
and canceling waiting jobs on page 35.)
Set up for polled transmit11
aPress (Fax).
bLoad your document.
cPress  a or  b to choose  Polled TX .
Press  OK.
dPress  a or  b to choose  On (or  Off ).
Press  OK.
ePress  a or  b to choose any settings you 
want to change.
Press  OK.
After each setting is accepted, you can 
continue to change more settings.
fPress  Black Start .
 
						

							
Section III
CopyIII
Making copies74
 
						

							
74
12
How to copy12
Entering Copy mode12
When you want to make a copy, press (Copy ) to illuminate it in green.
 
The LCD shows:
 
1 No of Copies
You can enter the number of copies you want 
by using the dial pad.
Press  a or  b to scroll through the  Copy key 
options. 
„ Quality  (See page 75.)
„ Enlarge/Reduce  (See page 75.)
„ Paper Type  (See page 78.)
„ Paper Size  (See page 79.)
„ Brightness  (See page 77.)
„ Contrast  (See page 77.)
„ Color Adjust  (See page 78.)
„ Stack/Sort  (See page 77.)
„ Page Layout  (See page 76.)
„ Set New Default  (See page 79.)
„ Factory Reset  (See page 80.) When the option you want is highlighted, 
press 
OK.
Note
The default setting is Fax mode. You can 
change the amount of time that the 
machine stays in Copy mode after the last 
copy operation. (See  Mode Timer 
on page 21.)
 
Making a single copy12
aPress ( Copy).
bLoad your document.
(See Loading documents  on page 9.)
cPress Black Start  or Color Start .
Making multiple copies12
You can make up to 99 copies.
aPress ( Copy).
bLoad your document.
(See Loading documents  on page 9.)
cEnter the number of copies you want.
dPress Black Start  or Color Start .
Note
To sort the copies, press  a or  b to choose 
Stack/Sort . (See Sorting copies using 
the ADF  on page 77.)
 
Stop copying12
To stop copying, press  Stop/Exit.
Making copies 12
COPY
Quality
Enlarge/Reduce
Paper Type
Paper Size
Brightness Normal
100%
Plain
Letter
 0
  011
Copy Start Press
Brightness  0