Brother MFC 465CN User Manual

							
General Information5
1
Accessing Brother 
Support 
(For Windows
®)1
You can find all the contacts you will need, 
such as Web support (Brother Solutions 
Center), Customer Service and Brother 
Authorized Service Centers on  Brother 
numbers on page i and on the Brother 
CD-ROM.
„ Click  Brother Support  on the main menu. 
The following screen will appear:
 
„ To access our web site 
(www.brother.com
), click  Brother Home 
Page .
„ To view all Brother Numbers, including 
Customer Service ndumbers for the USA 
and Canada, click  Support Information .
„ To access the USA Brother online 
shopping mall (www.brothermall.com
) for 
additional product and services 
information, click  Brother Mall.com .
„ To access the Canada’s Brother online 
shopping mall (www.brother.ca
) for 
additional product and services 
information, click  Shop Online (Canada) .
„ For the latest news and product support 
information (http://solutions.brother.com
), 
click  Brother Solutions Center .„
To visit our web site for original/genuine 
Brother Supplies 
(http://www.brother.com/original/
), click 
Supplies Information .
„ To return to the main page, click  Back or 
If you have finished, click  Exit.
 
						

							
Chapter 1
6
Control panel overview1
 
1 Dial Pad Use these keys to dial telephone and fax 
numbers and as a keyboard for entering 
information into the machine.
(Canada only) The  # key lets you temporarily 
switch the dialing mode during a telephone call 
from Pulse to Tone.
2 Fax and telephone keys „Speed Dial
Lets you look up and dial numbers that are 
stored in the memory.
„ Redial/Pause
Redials the last 30 numbers called. It also 
inserts a pause when programming quick 
dial numbers.
„ Hook
Press before dialing if you want to make 
sure a fax machine will answer, and then 
press  Black Start  or Color Start . 
Also, press this key after picking up the 
handset of an external telephone during the 
F/T pseudo/double-ring. 3 Mode keys:
„  Fax
Lets you access Fax mode.
„  Scan
Lets you access Scan mode.
„  Copy
      Lets you access Copy mode.
„  PhotoCapture
Lets you access PhotoCapture center
® 
mode.
4 Menu keys: „Volume keys
 d     c 
In Fax mode, you can press these keys to 
adjust the ring volume.
„ d or  c
Press to scroll backward or forward to a 
menu selection.
„ a or  b
Press to scroll through the menus and 
options.
„ Menu
Access the main menu.
„ OK
Lets you choose a setting.
„ Clear/Back
Press to cancel the current setting.
12 98
 
						

							
General Information7
1
 
5 Start keys:„  Color Start
Lets you start sending faxes or making 
copies in full color. Also lets you start a 
scanning operation (in color or black & 
white, depending on the scanning setting in 
the ControlCenter software).
„  Black Start
Lets you start sending faxes or making 
copies in black & white. Also lets you start 
a scanning operation (in color or black & 
white  depending on the scanning setting in 
the ControlCenter software).
6On/Off You can turn the machine on and off.
7  Stop/Exit
Stops an operation or exits from a menu.
8 LCD (liquid crystal display) Displays messages on the screen to help you 
set up and use your machine.
Also, you can adjust the angle of the LCD 
display by lifting it. 
9Ink Lets you clean the print head, check the print 
quality, and check the available ink volume.
34 5
876
 
						

							
Chapter 1
8
LCD display screen1
The LCD shows the current machine status 
when the machine is idle.
 
1 Current Receive Mode Lets you see the current receive mode.„ Fax  (Fax only)
„ F/T  (Fax/Tel)
„ TAD  (External TAD) 
„ Mnl  (Manual) 
2 Faxes in memory Shows how many received faxes are in the 
memory.
3 Memory Status Lets you see the available memory in the 
machine.
4 Ink indicator Lets you see the available ink volume.
Basic Operations1
The following steps show how to change a 
setting in the machine. In this example the 
Mode Timer setting is changed from 
2 minutes to 30 seconds.
aPress  Menu.
bPress  a or  b to choose 
General Setup .
 
cPress OK.
dPress  a or  b to choose  Mode Timer . 
ePress OK.
fPress  a or  b to choose  30 Secs.
 
gPress OK.
You can see the current setting on the 
LCD:
 
hPress  Stop/Exit .
1
3
24
OKSelect & Press
MENU
Fax
LAN
Print Reports
Machine Info.
General Setup
MENU
Paper Type
Paper Size
Plain
General Setup  
Vo l u m e 
OK
Select & Press Letter
Mode Timer 2 Mins
OKSelect & Press
MENU
30 Secs
1 Min
2 Mins
5 Mins
Mode Timer
OKSelect & Press
MENU
Mode Timer
Paper Type
Paper Size
Vo l u m e
30 
Secs
Plain
 
General Setup  
Letter
 
						

							
9
2
2
Loading documents2
You can send a fax, make copies, and scan 
from the ADF (automatic document feeder) 
and from the scanner glass.
Using the ADF2
The ADF can hold up to 10 pages and feeds 
each sheet individually. Use standard 20 lb 
(80 g/m
2) paper and always fan the pages 
before putting them in the ADF.
Recommended environment2
Document Sizes Supported2
How to load documents2
CAUTION 
DO NOT pull on the document while it is 
feeding.
  
DO NOT use paper that is curled, wrinkled, 
folded, ripped, stapled, paper clipped, 
pasted or taped.
  
DO NOT use cardboard, newspaper or 
fabric.
 
„ Make sure documents written with ink are 
completely dry.
aFan the pages well. Make sure you put 
the documents  face down, top edge 
first  in the ADF until you feel them touch 
the feed roller. 
bAdjust the paper guides to fit the width of 
your documents.
cUnfold the ADF Document Output 
Support Flap (1).
 
CAUTION 
DO NOT leave thick documents on the 
scanner glass. If you do this, the ADF may 
jam.
 
Loading documents and paper2
Temperature: 68 to 86 °F (20 to 30 °C)
Humidity: 50% to 70%
Paper: 20 lb LTR (80 g/m
2 A4)
Length: 5.8 to 14 in.  (148 to 355.6 mm)
Width: 5.8 to 8.5 in.  (148 to 215.9 mm)
Weight: 17to24lb (64to90g/m
2)
1
 
						

							
Chapter 2
10
Using the scanner glass2
You can use the scanner glass to fax, copy or 
scan pages of a book or one page at a time.
Document Sizes Supported2
How to load documents2
Note
To use the scanner glass, the ADF must 
be empty.
 
aLift the document cover.
bUsing the document guidelines on the 
left, center the document face down on 
the scanner glass.
 
 
cClose the document cover.
CAUTION 
If you are scanning a book or thick 
document, DO NOT slam the cover down or 
press on it.
 
Scannable area2
The scannable area depends on the settings 
in the application you are using. The figures 
below show the areas you cannot scan on 
paper.
 
Length:  Up to 11.7 in. (297 mm)
Width: Up to 8.5 in. (215.9 mm)
Weight: Up to 4.4 lb (2 kg)
UsageDocument 
SizeTop (1) 
Bottom (2)Left (3) 
Right (4)
Fax Letter 0.12 in.  (3 mm)0.16 in. 
(4 mm)
A4 0.12 in.  (3 mm) 0.04 in. 
(1 mm)
Copy Letter 0.12 in.  (3 mm)0.12 in. 
(3 mm)
A4 0.12 in.  (3 mm) 0.12 in. 
(3 mm)
Scan Letter 0.12 in.  (3 mm)0.12 in. 
(3 mm)
A4 0.12 in.  (3 mm) 0in. 
(0 mm)
3
4
1
2
 
						

							
Loading documents and paper11
2
Acceptable paper and 
other media
2
The print quality can be affected by the type 
of paper you are using in the machine.
To get the best print quality for the settings 
you have chosen, always set the Paper Type 
to match the type of paper you load.
You can use plain paper, inkjet paper (coated 
paper), glossy paper, transparencies and 
envelopes.
We recommend testing various paper types 
before buying large quantities.
For best results, use Brother paper.„ When you print on inkjet paper (coated 
paper), transparencies and photo paper, 
be sure to choose the proper media in the 
‘Basic ’ tab of the printer driver or in the 
Paper Type setting of the menu. (See 
Paper Type on page 22.)
„ When you print on Brother photo paper, 
load the instruction sheet included with the 
photo paper in the paper tray first, and 
then put the photo paper on top of the 
instruction sheet.
„ When you use transparencies or photo 
paper, remove each sheet at once to 
prevent smudging or paper jams.
„ Avoid touching the printed surface of the 
paper immediately after printing; the 
surface may not be completely dry and 
may stain your fingers.
Recommended media2
To get the best print quality, we suggest using 
Brother paper. (See table below.)
We recommend using ‘3M Transparency 
Film’ when you print on transparencies.
Handling and using media2
„Store paper in its original packaging, and 
keep it sealed. Keep the paper flat and 
away from moisture, direct sunlight and 
heat.
„ The coated side of photo paper is shiny. 
Avoid touching the shiny (coated) side. 
Load photo paper with the shiny side 
facing down.
„ Avoid touching either side of 
transparencies because they absorb 
water and perspiration easily, and this 
may cause decreased output quality. 
Transparencies designed for laser 
printers/copiers may stain your next 
document. Use only transparencies 
recommended for inkjet printing.
Improper Setup 
DO NOT use the following kinds of paper:
• Damaged, curled, wrinkled, or  irregularly shaped paper
 
1 0.08 in. (2 mm) or longer
• Extremely shiny or highly textured paper
• Paper already printed on by a printer
• Paper that cannot be arranged uniformly when stacked
• Paper made with a short grain
 
Brother paper
Paper TypeItem
Letter Plain BP60PL (USA only)
Letter Glossy Photo BP61GLL
Letter Inkjet (Matte)  BP60ML (USA only)
4  × 6 in. Glossy Photo BP61GLP
Brother paper
Paper TypeItem
1 1
 
						

							
Chapter 2
12
Paper capacity of the output paper 
tray
2
Up to 50 sheets of 20 lb Letter or 80 g/m2 A4 
paper. „
Transparencies or photo paper must be 
picked up from the output paper tray one 
page at a time to avoid smudging.
Choosing the right media2
Paper type and size for each operation2
Paper TypePaper SizeUsage
FaxCopyPhoto 
CapturePrinter
Cut Sheet Letter  8 1/2  × 11 in. (216  × 279 mm) Yes Yes Yes Yes
A4 8.3  × 11.7 in. (210  × 297 mm) Yes Yes Yes Yes
Legal 8 1/2  × 14 in. (216  × 356 mm) Yes Yes – Yes
Executive 7 1/4  × 10 1/2 in. (184  × 267 mm) – – – Yes
JIS B5 7.2  × 10.1 in. (182  × 257 mm) – – – Yes
A5 5.8  × 8.3 in. (148  × 210 mm) – Yes – Yes
A6 4.1  × 5.8 in. (105  × 148 mm) – – – Yes
Cards Photo 4  × 6 in. (10  × 15 cm) – Yes Yes Yes
Photo L 3 1/2  × 5 in. (89  × 127 mm) – – – Yes
Photo 2L 5  × 7 in. (13  × 18 cm) – – Yes Yes
Index Card 5  × 8 in. (127  × 203 mm) – – – Yes
Post Card 
1 3.9 
× 5.8 in. (100  × 148 mm) – – – Yes
Post Card 
2 (Double) 5.8 
× 7.9 in. (148  × 200 mm) – – – Yes
Envelopes C5  Envelope6.4 
× 9 in. (162  × 229 mm) – – – Yes
DL 
Envelope 4.3 
× 8.7 in. (110  × 220 mm) – – – Yes
COM-10 4 1/8  × 9 1/2 in. (105  × 241 mm) – – – Yes
Monarch 3 7/8  × 7 1/2 in. (98  × 191 mm) – – – Yes
JE4 
Envelope 4.1 
× 9.3 in. (105  × 235 mm) – – – Yes
TransparenciesLetter 8 1/2  × 11 in. (216  × 279 mm) – Yes – Yes
A4 8.3  × 11.7 in. (210  × 297 mm) – Yes – Yes
 
						

							
Loading documents and paper13
2
Paper weight, thickness and capacity2
1Up to 50 sheets for Legal size paper 20 lb (80 g/m2).
Up to 100 sheets of Letter/A4 20 lb (80 g/m2) paper.
2For Photo 4 ×6 and Photo L 3.5 ×5 paper, use the photo bypass tray (in USA) or the photo paper tray (in Canada). 
(See  Loading photo paper on page 17.)
Paper TypeWeightThicknessNo. of 
sheets
Cut 
Sheet Plain Paper
17 to 32 lb (64 to 120 g/m
2)0.003 to 0.006 in. (0.08 to 0.15 mm)
1001
Inkjet Paper17 to 53 lb (64 to 200 g/m2)0.003 to 0.01 in. (0.08 to 0.25 mm) 20
Glossy Paper Up to 58 lb (Up to 220 g/m
2)Up to 0.01 in. (Up to 0.25 mm)
202
Cards Photo 4×6
Up to 58 lb (Up to 220 g/m2)Up to 0.01 in. (Up to 0.25 mm)
202
Index CardUp to 32 lb (Up to 120 g/m2)Up to 0.006 in. (Up to 0.15 mm) 30
Post Card Up to 53 lb (Up to 200 g/m
2)Up to 0.01 in. (Up to 0.23 mm) 30
Envelopes 20 to 25 lb (75 to 95 g/m
2)Up to 0.02 in. (Up to 0.52 mm) 10
Transparencies – – 10
 
						

							
Chapter 2
14
Loading paper and 
other media
2
Note
To print on Photo (4 ×6) or Photo L 
(3.5 ×5) paper, see  Loading photo 
paper on page 17.
 
aIf the paper support flap is open, close it, 
and then pull the paper tray completely 
out of the machine.
Lift the output paper tray cover (1).
 
 
bPress and slide the paper side guides 
(1) and paper length guide (2) to fit the 
paper size.
 
cFan the stack of paper well to avoid 
paper jams and misfeeds.
 
Note
Always make sure that the paper is not 
curled.
 
1
1
2