Brother MFC 465CN User Manual
Have a look at the manual Brother MFC 465CN User Manual online for free. It’s possible to download the document as PDF or print. UserManuals.tech offer 331 Brother manuals and user’s guides for free. Share the user manual or guide on Facebook, Twitter or Google+.
General setup25 3 Setting the Dim Timer for the backlight 3 You can set how long the LCD backlight stays on after the last key press. aPress Menu. bPress a or b to choose General Setup . Press OK. cPress a or b to choose LCD Settings . Press OK. dPress a or b to choose Dim Timer . Press OK. ePress a or b to choose 10 Secs, 20 Secs , 30 Secs or Off . Press OK. fPress Stop/Exit . Setting the Off Timer3 You can set how long the LCD stays on after the last key press. This is a power saving feature. The machine can print, scan and receive faxes and voice calls when the LCD is off. aPress Menu. bPress a or b to choose General Setup . Press OK. cPress a or b to choose LCD Settings . Press OK. dPress a or b to choose Off Timer . Press OK. ePress a or b to choose 1 Min, 2 Mins , 3 Mins , 5 Mins , 10 Mins , 30 Mins or Off . Press OK. fPress Stop/Exit . Note When the display is off you can press any key to turn it back on. Setting the Wallpaper3 You can change the wallpaper. aPress Menu. bPress a or b to choose General Setup . Press OK. cPress a or b to choose LCD Settings . Press OK. dPress a or b to choose Wallpaper . Press OK. ePress a or b to choose a wallpaper. Press OK. fPress Stop/Exit .
26 4 TX Lock4 TX Lock lets you prevent unauthorized access to the machine. You will not be able to continue to schedule Delayed Faxes or Polling jobs. However, any pre-scheduled Delayed Faxes will be sent even if you turn on TX Lock, so they will not be lost. While TX Lock is On, the following operations are available:„ Receiving faxes „ Fax Forwarding (If Fax Forwarding was already On) „ Paging (If Paging was already On) „ Remote retrieval (If Fax Storage was already On) „ PC Fax Receive (If PC Fax Receive was already On) While TX Lock is On, the following operations are NOT available: „ Sending faxes „ Copying „ PC printing „ Scanning „ PhotoCapture „ Operation from Control panel Note If you forget the TX Lock password, please call Brother Customer Service. Setting and changing the TX Lock password4 Note If you have already set the password, you will not need to set it again. Setting up the password4 aPress Menu. bPress a or b to choose Fax. Press OK. cPress a or b to choose Miscellaneous . Press OK. dPress a or b to choose TX Lock. Press OK. eEnter a 4-digit number for the password. Press OK. fWhen the LCD shows Verify:, re-enter the password. Press OK. gPress Stop/Exit . Changing the TX Lock password4 aPress Menu. bPress a or b to choose Fax. Press OK. cPress a or b to choose Miscellaneous . Press OK. dPress a or b to choose TX Lock. Press OK. ePress a or b to choose Set Password . Press OK. Security features4
Security features27 4 fEnter a 4-digit number for the current password. Press OK. gEnter a 4-digit number for a new password. Press OK. hWhen the LCD shows Verify:, re-enter the password. Press OK. iPress Stop/Exit . Turning the TX Lock on/off4 Turning TX Lock on4 aPress Menu. bPress a or b to choose Fax. Press OK. cPress a or b to choose Miscellaneous . Press OK. dPress a or b to choose TX Lock. Press OK. ePress a or b to choose Set TX Lock . Press OK. fEnter the registered 4-digit password. Press OK. The machine goes offline and the LCD shows TX Lock Mode . Turning TX Lock off4 aPress Menu. bEnter the registered 4-digit password. Press OK. TX lock is automatically turned off. Note If you enter the wrong password, the LCD shows Wrong Password and stays offline. The machine will stay in TX Lock mode until the registered password is entered.
Section II FaxII Sending a fax30 Receiving a Fax38 Telephone Services and External devices43 Dialing and storing numbers54 Advanced fax operations (Black & White only)61 Printing Reports69 Polling71
30 5 Entering Fax mode5 When the machine is idle, the time appears on the LCD. When you want to send a fax, or change fax send or receive settings, press the (Fax) key to illuminate it in green. The LCD shows: Press a or b to scroll through the Fax key options. Some functions are only available when sending black & white faxes. „ Fax Resolution (See page 33.) „ Contrast (See page 33.) „ Speed Dial (See page 54.) „ Outgoing Call (See page 55.) „ Caller ID hist. (See page 55.) „ Broadcasting (See page 32.) „ Delayed Fax (See page 35.) „ Batch TX (See page 35.) „ Real Time TX (See page 34.) „ Polled TX (See page 72.) „ Polling RX (See page 71.) „ Overseas Mode (See page 35.) „ Scan Size (See page 31.) „ Set New Default (See page 36.) „ Factory Reset (See page 36.) When the option you want is highlighted, press OK. Faxing from the ADF 5 aPress ( Fax). bPut the document face down in the ADF. (See Using the ADF on page 9.) cEnter the fax number using the dial pad, Speed Dial or Search. dPress Black Start or Color Start . The machine starts scanning the document. Note • To cancel, press Stop/Exit. • If you send a black & white fax when the memory is full it will be sent in real time. Faxing from the scanner glass5 You can use the scanner glass to fax pages of a book one at a time. The documents can be up to letter or A4 size. You cannot send multiple pages for color faxes. Note Since you can only scan one page at a time, it is easier to use the ADF if you are sending a multiple page document. Sending a fax5 09012345689 FA X Fax StartPress Fax Resolution Standard Contrast Auto Speed Dial Outgoing Call
Sending a fax31 5 aPress (Fax). bLoad your document face down on the scanner glass. (See Using the scanner glass on page 10.) cEnter the fax number using the dial pad, Speed Dial or Search. dPress Black Start or Color Start . „ If you press Black Start, the machine starts scanning the first page. Go to step e. „ If you press Color Start, the machine starts sending the document. eDo one of the following: „ To send a single page, press 2 to choose No (or press Black Start again). The machine starts sending the document. „ To send more than one page, press 1 to choose Yes and go to step f. fPut the next page on the scanner glass. Press OK. The machine starts scanning the page. (Repeat steps e and f for each additional page.) Faxing A4 size documents from the scanner glass5 When documents are A4 size, you need to set Scan Size to A4. If you do not, the bottom portion of the faxes will be missing. aPress ( Fax). bPress a or b to choose Scan Size . Press OK. cPress a or b to choose A4. Press OK. Note You can save the setting you use most often by setting it as default. (See page 36.) Color fax transmission5 Your machine can send a color fax to machines that support this feature. Color faxes cannot be stored in the memory. When you send a color fax, the machine will send it in real time (even if Real Time TX is set to Off). Canceling a fax in progress5 If you want to cancel a fax while the machine is scanning, dialing or sending, press Stop/Exit .
Chapter 5 32 Broadcasting (Black & White only) 5 Broadcasting is when the same fax message is automatically sent to more than one fax number. You can include Groups, Speed Dial numbers and up to 50 manually dialed numbers in the same broadcast. After the broadcast is finished, a Broadcast Report will be printed. aPress ( Fax). bLoad your document. cPress a or b to choose Broadcasting . Press OK. dPress a or b to choose Add Number . Press OK. eEnter a number using Speed Dial, a Group, or the dial pad. Press OK. fAfter you have entered all the fax numbers by repeating steps d and e, press a or b to choose Complete. Press OK. gPress Black Start . Note • If you did not use up any of the numbers for Groups, you can ‘broadcast’ faxes to as many as 210 different numbers. • The available memory will vary depending on the types of jobs in the memory and the number of locations used for broadcasting. If you broadcast to the maximum numbers available, you will not be able to use dual access and delayed fax. • If the memory is full, press Stop/Exit to stop the job. If more than one page has been scanned, press Black Start to send the portion that is in the memory. Canceling a Broadcast in progress5 aPress Menu. bPress a or b to choose Fax. Press OK. cPress a or b to choose Remaining Jobs . Press OK. The LCD will show the fax number being dialed and the Broadcast job number. dPress OK. The LCD will ask you the following message: Cancel Job? Yes iPress 1 No iPress 2 ePress 1 to clear the number being dialed. The LCD will then show the Broadcast job number. fPress OK. The LCD will ask you the following message: Cancel Job? Yes iPress 1 No iPress 2 gPress 1 to cancel the Broadcast. hPress Stop/Exit .
Sending a fax33 5 Additional sending operations 5 Sending faxes using multiple settings5 When you send a fax you can choose any combination of these settings: resolution, contrast, overseas mode, delayed fax timer, polling transmissi on and real time transmission. aPress ( Fax). The LCD shows: bPress a or b to choose any settings you want to change. Press OK. cAfter each setting is accepted, you can continue to change more settings. Note • Most settings are temporary and the machine returns to its default settings after you send a fax. • You can save some of the settings you use most often by setting them as default. These settings will stay until you change them again. (See Setting your changes as the new default on page 36.) Contrast5 If your document is very light or very dark, you may want to change the contrast. For most documents the factory setting Auto can be used. It automatically chooses the suitable contrast for your document. Use Light when sending a light document. Use Dark when sending a dark document. aPress ( Fax). bPress a or b to choose Contrast. Press OK. cPress a or b to choose Auto, Light or Dark . Press OK. Note Even if you choose Light or Dark , the machine will send the fax using the Auto setting in any of the following conditions: • When you send a color fax. • When you choose Photo as the Fax Resolution. Changing fax resolution5 The quality of a fax can be improved by changing the fax resolution. aPress ( Fax). bPress a or b to choose Fax Resolution . Press OK. cPress a or b to choose the resolution you want. Press OK. 09012345689 FA X Fax StartPress Fax Resolution Standard Contrast Auto Speed Dial Outgoing Call
Chapter 5 34 Note You can choose four different resolution settings for black & white faxes and two for color. If you choose S.Fine or Photo and then use the Color Start key to send a fax, the machine will send the fax using the Fine setting. Dual access (Black & White only)5 You can dial a number and start scanning the fax into memory—even when the machine is sending from memory, receiving faxes or printing PC data. The LCD shows the new job number and available memory. The number of pages you can scan into the memory will vary depending on the data that is printed on them. Note If the Out of Memory message appears while scanning documents, press Stop/Exit to cancel or Black Start to send the scanned pages. Real time transmission5 When you are sending a fax, the machine will scan the documents into the memory before sending. Then, as soon as the telephone line is free, the machine will start dialing and sending. If the memory is full or you are sending a color fax, the machine will send the document in real time (even if Real Time TX is set to Off ). Sometimes, you may want to send an important document immediately, without waiting for memory transmission. You can turn on Real Time TX . aPress (Fax). bPress a or b to choose Real Time TX . Press OK. cPress a or b to choose On. Press OK. Note In real time transmission, the automatic redial feature does not work when using the scanner glass. Black & White Standard Suitable for most typed documents. Fine Good for small print and transmits a little slower than Standard resolution. S.Fine Good for small print or artwork and transmits slower than Fine resolution. Photo Use when the document has varying shades of gray or is a photograph. This has the slowest transmission. Color StandardSuitable for most typed documents. Fine Use when the document is a photograph. The transmission time is slower than Standard resolution.