Brother MFC 465CN User Manual
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Specifications165 D Network (LAN)D 1See the Computer Requirements chart on page 163. 2If you require more advanced printer management, use the latest Brother BRAdmin Professional utility version that is available as a download from http://solutions.brother.com. LAN You can connect your machine to a network for Network Printing, Network Scanning, PC Fax Send and PC Fax Receive 1 (Windows ® only). Also included is Brother BRAdmin Light2 Network Management software. Support for Windows ® 2000 Professional/XP/XP Professional x64 Edition/Windows Vista™ Mac OS ® X 10.2.4 or greater Ethernet 10/100 BASE-TX Auto Negotiation Protocols TCP/IP ARP, RARP, BOOTP, DHCP, APIPA (Auto IP), NetBIOS Name Resolution, WINS DNS Resolver, LPR/LPD, Custom Raw Port/Port9100, FTP Server, mDNS, Web Services, TELNET, SNMP, TFTP, LLTD
166 E This is a comprehensive list of features and terms that appear in Brother manuals. Availability of these features depends on the model you purchased. GlossaryE ADF (automatic document feeder) The document can be placed in the ADF and scanned one page at a time automatically. Auto Reduction Reduces the size of incoming faxes. Automatic Redial A feature that enables your machine to redial the last fax number after five minutes if the fax did not go through because the line was busy. Backup Print Your machine prints a copy of every fax that is received and stored in memory.This is a safety feature so you will not lose messages during a power failure. Batch Transmission (Black and white faxes only) As a cost saving feature, all delayed faxes to the same fax number can be sent as one transmission. Beeper Volume Volume setting for the beep when you press a key or make an error. Brightness Changing the Brightness makes the whole image lighter or darker. Broadcasting The ability to send the same fax message to more than one location. Caller ID A service purchased from the telephone company that lets you see the number (or name) of the party calling you. CNG tones The special tones (beeps) sent by fax machines during automatic transmission to tell the receiving machine that a fax machine is calling. Coding method Method of coding the information contained in the document. All fax machines must use a minimum standard of Modified Huffman (MH). Your machine is capable of greater compression methods, Modified Read (MR), Modified Modified Read (MMR) and JPEG, if the receiving machine has the same capability. Communication error (Comm. Error) An error during fax sending or receiving, usually caused by line noise or static. Compatibility group The ability of one fax unit to communicate with another. Compatibility is assured between ITU-T Groups. Contrast Setting to compensate for dark or light documents, by making faxes or copies of dark documents lighter and light documents darker. Delayed Fax Sends your fax at a specified time later. Distinctive Ring A subscriber service purchased from the telephone company that gives you another telephone number on an existing telephone line. The Brother machine uses the new number to simulate a dedicated fax line.
Glossary167 E Dual AccessYour machine can scan outgoing faxes or scheduled jobs into memory at the same time it is sending a fax from memory or receiving or printing an incoming fax. Easy Receive Enables your machine to respond to CNG tones if you interrupt a fax call by answering it. ECM (Error Correction Mode) Detects errors during fax transmission and resends the pages of the fax that had an error. Extension telephone A telephone using the same line as your fax but plugged into a separate wall jack. External telephone A telephone that is plugged into the EXT jack of your machine. F/T Ring Time The length of time that the Brother machine rings (when the Receive Mode setting is Fax/Tel) to notify you to pick up a voice call that it answered. Fax Forwarding Sends a fax received into the memory to another pre-programmed fax number. Fax Receive Code Press this code ( l 5 1 ) when you answer a fax call on an extension or external telephone. Fax Storage You can store received faxes in memory. Fax tones The signals sent by sending and receiving fax machines while communicating information. Fax/Tel You can receive faxes and telephone calls. Do not use this mode if you are using a telephone answering device (TAD). Fine resolution Resolution is 203 × 196 dpi. It is used for small print and graphs. Gray Scale The shades of gray available for copying, scanning and faxing photographs. Group number A combination of Speed Dial numbers that are stored in a Speed Dial location for Broadcasting. Help list A printout of the complete Menu table that you can use to program your machine when you do not have the Users Guide with you. Fax Journal Lists information about the last 200 incoming and outgoing faxes. TX means Transmit. RX means Receive. Innobella™ Innobella™ is a range of genuine consumables offered by Brother.For best quality results Brother recommends Innobella™ Ink and Paper. Journal Period The pre-programmed time period between automatically printed Fax Journal Reports. You can print the Fax Journal on demand without interrupting the cycle. LCD (liquid crystal display) The display screen on the machine that shows interactive messages during On- Screen Programming and shows the date and time when the machine is idle. Manual fax You can lift the handset of the external telephone or you can press Hook to hear the receiving fax machine answer before you press Black Start or Color Start to begin sending. Menu mode Programming mode for changing your machines settings.
168 OCR (optical character recognition)The bundled ScanSoft™ PaperPort™ 11SE with OCR or Presto! ® PageManager ® software application converts an image of text to text you can edit. Out of Paper Reception Receives faxes into the machines memory when the machine is out of paper. Overseas Mode Makes temporary changes to the fax tones to accommodate noise and static on overseas telephone lines. Paging This feature enables your machine to call your pager when a fax is received into its memory. The machine will also page for voice messages. Pause Allows you to place a 3.5 second delay in the dialing sequence stored on Speed Dial numbers. Press Redial/Pause as many times as needed for longer pauses. PhotoCapture Center ® Allows you to print digital photos from your digital camera at high resolution for photo quality printing. Photo resolution (B&W only) A resolution setting that uses varying shades of gray for the best representation of photographs. PictBridge Allows you to print photos directly from your digital camera at high resolution for photo quality printing. Polling The process of a fax machine calling another fax machine to retrieve waiting fax messages. Pulse (Canada only) A form of rotary dialing on a telephone line. Quick Dial List A listing of names and numbers stored in Speed Dial memory, in numerical order. Real Time Transmission When memory is full, you can send faxes in real time. Remaining jobs You can check which jobs are waiting in memory and cancel jobs individually. Remote Access Code Your own four-digit code (--- l) that allows you to call and access your machine from a remote location. Remote Retrieval Access The ability to access your machine remotely from a touch tone telephone. Resolution The number of vertical and horizontal lines per inch. See: Standard, Fine, Super Fine and Photo. Ring Delay The number of rings before the machine answers in Fax Only and Fax/Tel modes. Ring Volume Volume setting for the machines ring. Scanning The process of sending an electronic image of a paper document into your computer. Scan to Media You can scan a black & white or color document into a memory card or USB Flash memory drive. Black & white images can be in TIFF or PDF file format and color images can be in PDF or JPEG file format. Search An electronic, numerical or alphabetical listing of stored Speed Dial and Group numbers.
Glossary169 E Speed DialA pre-programmed number for easy dialing. You must press Speed Dial, the two digit code, and Black Start or Color Start to start the dialing process. Standard resolution 203 × 97 dpi. It is used for regular size text and quickest transmission. Station ID The stored information that appears on the top of faxed pages. It includes the senders name and fax number. Super Fine resolution (B&W only) 392 × 203 dpi. Best for very small print and line art. TAD (telephone answering device) You can connect an external device or answering machine to the EXT. jack of your machine. Telephone Answer When the machine answers a voice call, it pseudo/double-rings. You can pick up at an extension telephone by pressing this code ( # 5 1 ). Temporary settings You can choose certain options for each fax transmission and copy without changing the default settings. Tone A form of dialing on the telephone line used for Touch Tone telephones. Transmission The process of sending faxes over the telephone lines from your machine to the receiving fax machine. Transmission Verification Report A listing for each fax sent, that shows its date, time and number. True2Life ® Adjusts the color in the image for better print quality by improving sharpness, white balance and color density. User Settings A printed report that shows the current settings of the machine.
Index 170 F A Access codes, storing and dialing ............ 60 Accessories and supplies ......................... iii ADF (automatic document feeder) ...... 9, 30 Answering machine (TAD) .......................49 connecting .............................................50 Apple® Macintosh® See Software Users Guide on the CD-ROM. .................................................. Automatic fax receive .............................................38 Easy Receive .....................................41 B Broadcasting ............................................32 setting up Groups for ............................59 Brother accessories and supplies ....................... iii Brother numbers ...................................... i Customer Service .................................... i FAQs (frequently asked questions) .......... i product support ........................................ i service centers (Canda) .......................... ii service centers (USA) ............................. ii Solutions Center ...................................... i warranties .................................... iv, v, vii C Caller ID ...................................................47 print list ..................................................48 view list .................................................48 Canceling Fax Forwarding .............................. 65, 67 Fax Preview ..........................................65 Fax Storage ..........................................65 jobs awaiting redial ...............................35 Paging ............................................ 65, 67 PC Fax Receive ....................................65 Cleaning paper pick-up roller .............................135 print head ............................................135 printer platen .......................................134 scanner ...............................................134 Connecting external TAD ........................................ 49 external telephone ................................ 52 two-line external TAD or telephone ...... 51 Consumable items ................................. 164 Control panel overview .............................. 6 ControlCenter See Software Users Guide on the CD-ROM. .................................................. Copy brightness ............................................. 77 color saturation ..................................... 78 contrast ................................................. 77 enlarge/reduce ..................................... 75 enter Copy mode .................................. 74 multiple ................................................. 74 out of memory ...................................... 80 page layout (N in 1) .............................. 76 paper size ............................................. 79 paper type ............................................ 78 quality ................................................... 75 return to default .................................... 80 set new default ..................................... 79 single .................................................... 74 sort (ADF only) ..................................... 77 using ADF ............................................... 9 using scanner glass .............................. 10 Cordless telephone ................................. 53 Custom Ringing ....................................... 45 Custom telephone features on a single line ......................................................... 120 D Data Ident-A-Call ..................................... 45 Dialing a pause ................................................. 56 access codes and credit card numbers ............................................... 60 Caller ID history .................................... 55 Groups .................................................. 32 manual .................................................. 54 Outgoing Call ........................................ 55 Speed Dial ............................................ 54 Direct printing from a non-PictBridge camera ............ 100 from a PictBridge camera ..................... 98
171 F Distinctive Ring ........................................ 45 setting ring pattern ................................46 turning off ..............................................46 Document loading ............................................. 9, 10 Dual Access ............................................. 34 E Easy Receive ........................................... 41 Envelopes .............................12, 13, 16, 17 Error messages on LCD ........................ 123 Comm. Error .......................................123 Ink Empty ............................................124 Near Empty ......................................... 124 No Paper Fed .....................................125 Not Registered ...................................... 54 Out of Memory .................................... 125 while scanning a document ...............80 Unable to Clean .................................. 125 Unable to Init. ...................................... 125 Unable to Print .................................... 125 Unable to Scan ...................................125 Extension telephone, using ......................53 External telephone, connecting ................ 52 F Fax codes changing ........................................ 53, 66 Fax Receive Code ................... 41, 52, 53 Remote Access Code ...........................66 Telephone Answer Code ............... 52, 53 using .....................................................53 Fax Forwarding changing remotely ......................... 67, 68 programming a number ........................ 61 Fax Storage ............................................. 63 printing from memory ............................ 42 turning off ..............................................65 turning on ..............................................63 Fax, from PC See Software Users Guide on the CD-ROM. .................................................. Fax, stand-alone receiving ............................................... 38 at end of conversation ................ 39, 42 difficulties ................................ 117, 119 Easy Receive .....................................41 F/T Ring Time, setting ....................... 40 Fax Forwarding ................................. 67 from extension telephone ............ 52, 53 into PC .............................................. 63 Paging ............................................... 62 printing from memory ........................ 42 Receive Mode, choosing ................... 38 reducing to fit on paper ..................... 41 retrieving from a remote site ....... 67, 68 Ring Delay, setting ............................ 40 telephone line interference .............. 130 sending ........................................... 30, 71 at end of conversation ....................... 36 Broadcasting ..................................... 32 canceling from memory ..................... 35 color fax ............................................. 31 contrast ............................................. 33 delayed batch transmission ............... 35 delayed fax ........................................ 35 enter Fax mode ................................. 30 from ADF ........................................... 30 from memory (Dual Access) .............. 34 from scanner glass ............................ 30 manual .............................................. 36 overseas ............................................ 35 Real Time Transmission ................... 34 Resolution ......................................... 33 return to factory setting ..................... 36 set new default .................................. 36 telephone line interference .............. 130 Fax/Tel mode answering at extension telephones .... 52, 53 double-ringing (voice calls) .................. 40 F/T Ring Time ...................................... 40 Fax Receive Code .......................... 52, 53 Ring Delay ............................................ 40 Telephone Answer Code ................ 52, 53 FCC notices ........................................... 112 G Gray Scale ..................................... 156, 160 Groups for Broadcasting ......................... 59 H Help LCD messages ................................... 141 using Mode and menu keys ............ 141 Menu Table ................................ 141, 142 Hook key ................................................... 6
172 I Ident-A-Call ..............................................45 Ident-A-Ring .............................................45 Ink cartridges checking ink volume ............................137 ink dot counter ....................................131 replacing .............................................131 Innobella™ .............................................164 J Jams document ............................................128 paper ...................................................128 L LCD (liquid crystal display) ....................141 Brightness ...................................... 24, 25 Contrast ................................................24 Dim Timer .............................................25 Help List ................................................70 Off Timer ...............................................25 M Macintosh® See Software Users Guide on the CD-ROM. .................................................. Maintenance, routine replacing ink cartridges .......................131 Manual dialing ....................................................54 receive ..................................................38 transmission ..........................................36 Memory Storage ....................................141 Menu Table ............................................141 Mode, entering Copy ......................................................74 Fax ........................................................30 PhotoCapture ..........................................6 Scan ........................................................6 Multi-line connections (PBX) ....................52 N Network PrintingSee Network Users Guide on the CD-ROM. .............................................. Scanning See Software Users Guide on the CD-ROM. .............................................. O On/Off key ............................................... 20 Out of Area (Caller ID) ............................. 47 P Packing the machine ............................. 138 Paging ..................................................... 62 Paper .........................................11, 16, 155 capacity ................................................ 13 loading ......................................14, 16, 17 printable area ....................................... 19 size ....................................................... 22 size of document .................................... 9 type ................................................. 12, 22 PaperPort™ 11SE with OCR See Software Users Guide on the CD-ROM and Help in the PaperPort™ 11SE application to access How-to-Guides. ........................................ Personalized Ring ................................... 45 Photo Bypass Tray (USA) ....................... 17 Photo Paper Tray (Canada) .................... 17 PhotoCapture Center® Adding Effect ........................................ 87 Borderless ............................................ 95 CompactFlash® .................................... 82 Cropping ............................................... 95 DPOF printing ....................................... 91 from PC See Software Users Guide on the CD-ROM. .............................................. Memory Stick Pro™ ............................. 82 Memory Stick® ..................................... 82 MultiMediaCard™ ................................. 82
173 F Photo EffectsAuto Correct .......................................87 Enhance Scenery .............................. 88 Enhance Skin-Tone ...........................87 Monochrome ...................................... 89 Remove Red-Eye .............................. 88 Sepia .................................................. 89 Preview photos .....................................85 Print settings Brightness .......................................... 94 Contrast ............................................. 94 Paper type & size ............................... 93 Quality ......................................... 92, 93 Return to factory setting ..................... 95 Set new default ..................................95 Printing all photos ........................................... 90 index .................................................. 86 photos ................................................86 Scan to memory card ............................ 96 Scan to USB flash memory ................... 96 Search by Date .....................................90 SecureDigital ........................................ 82 Slide-Show ............................................90 specifications ...................................... 158 Trimming ............................................... 91 xD-Picture Card™ ................................. 82 PictBridge DPOF Printing .......................................99 Power failure ..........................................141 Presto!® PageManager® See Help in Presto!® PageManager® application ................................................. Print difficulties ................................... 117, 119 drivers .................................................161 fax from memory ................................... 42 paper jams ..........................................128 report .................................................... 70 resolution ............................................161 specifications ...................................... 161 Printing on small paper ...................................... 18 See Software Users Guide on the CD-ROM. .................................................. Programming your machine ................... 141 Q Quick Dial Access codes and credit card numbers ............................................... 60 Broadcasting ........................................ 32 using Groups ..................................... 32 Group dial changing ...................................... 57, 58 setting up Groups for Broadcasting ... 59 Search .................................................. 54 Speed Dial changing ...................................... 57, 58 setting up by 2-digit location .............. 56 setting up from Caller ID history ........ 57 setting up from outgoing calls ........... 57 using .................................................. 54 R Receive Mode ......................................... 38 External TAD ........................................ 38 Fax Only ............................................... 38 Fax/Tel ................................................. 38 Manual ................................................. 38 Redial/Pause ........................................... 55 Reducing copies ................................................... 75 incoming faxes ..................................... 41 Remote Retrieval ..................................... 66 access code ......................................... 66 commands ............................................ 67 getting your faxes ................................. 68 Remote Setup See Software Users Guide on the CD-ROM. ................................................. Reports .................................................... 69 Caller ID List ......................................... 48 Fax Journal .......................................... 70 Journal Period ................................... 69 Help List ............................................... 70 how to print ........................................... 70 Network Configuration .......................... 70 Quick Dial List ...................................... 70 Transmission Verification ............... 69, 70 User Settings ........................................ 70
174 Resolutioncopy ....................................................157 fax .......................................................156 print .....................................................161 scan ....................................................160 setting for next fax .................................33 Ring Delay, setting ...................................40 RingMaster ...............................................45 S Safety Instructions ........................ 107, 110 Scannable area ........................................10 Scanning See Software Users Guide on the CD-ROM. .................................................. Serial Number how to find ............... See inside front cover Shipping the machine ............................138 SimpleBiz Fax & Alternative Number Ringing .....................................................45 Smart Ring ...............................................45 Speed Dial changing ........................................ 57, 58 dialing ....................................................54 storing ...................................................56 T TAD (telephone answering device), external ....................................... 38, 49, 51 connecting ...................................... 49, 50 receive mode ........................................38 recording OGM .....................................50 with two-line jack ...................................51 Teen Ring ................................................45 Telephone line connections ...........................................50 difficulties ............................................119 interference .........................................130 multi-line (PBX) .....................................52 roll over lines .........................................50 two-line te lephone system ....................50 Text, entering .........................................153 special characters ...............................153 Transferring your faxes or Fax Journal report ..................................126 Transparencies ......................... 11, 13, 155 Troubleshooting ..................................... 117 checking ink volume ........................... 137 document jam ..................................... 128 error messages on LCD ..................... 123 if you are having difficulty copying ............................................ 121 incoming calls .................................. 120 Network ........................................... 122 PhotoCapture Center® .................... 122 printing ............................................ 117 printing received faxes .................... 119 receiving faxes ................................ 119 scanning .......................................... 121 software ........................................... 121 telephone line or connections ......... 119 paper jam ........................................... 128 Two-line te lephone system ...................... 50 TX Lock turning on/off ........................................ 27 V Voice Mail ................................................ 44 Volume, setting beeper .................................................. 23 ring ....................................................... 23 speaker ................................................. 23 W Warranties .................................................iv Canada .................................................. vii Notice-Disclaimer ...................................iv USA .........................................................v World Wide Web .........................................i