Brother MFC 465CN User Manual
Have a look at the manual Brother MFC 465CN User Manual online for free. It’s possible to download the document as PDF or print. UserManuals.tech offer 331 Brother manuals and user’s guides for free. Share the user manual or guide on Facebook, Twitter or Google+.
ix 4 Security features 26 TX Lock ............................................................................................................... 26Setting and changing the TX Lock password ................................................ 26 Turning the TX Lock on/off ............................................................................ 27 Section II Fax 5 Sending a fax 30 Entering Fax mode .............................................................................................. 30Faxing from the ADF .................................................................................... 30 Faxing from the scanner glass ...................................................................... 30 Faxing A4 size documents from the scanner glass ....................................... 31 Color fax transmission ................................................................................... 31 Canceling a fax in progress ........................................................................... 31 Broadcasting (Black & White only) ...................................................................... 32 Canceling a Broadcast in progress................................................................ 32 Additional sending operations.............................................................................. 33 Sending faxes using multiple settings ........................................................... 33 Contrast ......................................................................................................... 33 Changing fax resolution ................................................................................. 33 Dual access (Black & White only).................................................................. 34 Real time transmission .................................................................................. 34 Overseas Mode ............................................................................................. 35 Delayed Faxing (Black & White only) ............................................................ 35 Delayed Batch Transmission (Black & White only) ....................................... 35 Checking and canceling waiting jobs............................................................. 35 Setting your changes as the new default....................................................... 36 Restoring all settings to the factory settings .................................................. 36 Sending a fax manually ................................................................................. 36 Sending a fax at the end of a conversation ................................................... 36 Out of Memory message ............................................................................... 37 6 Receiving a Fax 38 Receive modes .................................................................................................... 38Choosing the Receive Mode ......................................................................... 38 Using receive modes ........................................................................................... 39 Fax only ......................................................................................................... 39 Fax/Tel........................................................................................................... 39 Manual ........................................................................................................... 39 External TAD ................................................................................................. 39 Receive mode settings ........................................................................................ 40 Ring Delay ..................................................................................................... 40 F/T Ring Time (Fax/Tel mode only) ............................................................... 40 Easy Receive................................................................................................. 41 Additional receiving operations ............................................................................ 41 Printing a reduced incoming fax .................................................................... 41 Receiving a fax at the end of a conversation................................................. 42 Printing a fax from the memory ..................................................................... 42
x 7 Telephone Services and External devices 43 Voice operations .................................................................................................. 43Tone or Pulse (Canada only) ......................................................................... 43 Fax/Tel mode when the power key is on ....................................................... 43 Fax/Tel mode when the power key is off ....................................................... 43 Telephone services.............................................................................................. 44 Voice Mail ......................................................................................................44 Distinctive Ring .............................................................................................. 45 Caller ID......................................................................................................... 47 Connecting an external TAD (telephone answering device)................................ 49 Connections ................................................................................................... 50 Recording outgoing message (OGM) on an external TAD ............................ 50 Special line considerations ............................................................................50 Multi-line connections (PBX) ......................................................................... 52 External and extension telephones...................................................................... 52 Connecting an external or extension telephone ............................................ 52 Using external and extension telephones ...................................................... 52 Using a Non-Brother cordless external telephone ......................................... 53 Using remote codes ....................................................................................... 53 8 Dialing and storing numbers 54 How to Dial .......................................................................................................... 54Manual dialing ............................................................................................... 54 Speed Dialing ................................................................................................ 54 Search ........................................................................................................... 54 Fax Redial ..................................................................................................... 55 Outgoing Call .................................................................................................55 Caller ID history ............................................................................................. 55 Storing numbers .................................................................................................. 56 Storing a pause ............................................................................................. 56 Storing Speed Dial numbers.......................................................................... 56 Changing Speed Dial names or numbers ...................................................... 58 Setting up groups for broadcasting ................................................................ 59 Dialing Access codes and credit card numbers .............................................60 9 Advanced fax operations (Black & White only) 61 Fax Forwarding .................................................................................................... 61 Paging..................................................................................................................62 Fax Storage ......................................................................................................... 63 PC Fax Receive ...................................................................................................63Changing the destination PC ......................................................................... 64 Turning off Advanced Fax Operations ................................................................. 65 Changing Advanced Fax Operations ................................................................... 65 Remote Retrieval .................................................................................................66 Setting a Remote Access Code .....................................................................66 Using your Remote Access Code ..................................................................66 Remote Fax commands ................................................................................ 67 Retrieving fax messages ............................................................................... 68 Changing your Fax Forwarding number ........................................................ 68
xi 10 Printing Reports 69 Fax reports........................................................................................................... 69Transmission Verification Report................................................................... 69 Fax Journal (activity report) ........................................................................... 69 Reports ................................................................................................................ 70 How to print a report ...................................................................................... 70 11 Polling 71 Polling overview................................................................................................... 71 Polling receive ..................................................................................................... 71Setup to receive polling ................................................................................. 71 Sequential polling (Black & White only) ......................................................... 71 Polled transmit (Black & White only).................................................................... 72 Set up for polled transmit............................................................................... 72 Section III Copy 12 Making copies 74 How to copy ......................................................................................................... 74Entering Copy mode ...................................................................................... 74 Making a single copy ..................................................................................... 74 Making multiple copies .................................................................................. 74 Stop copying .................................................................................................. 74 Copy settings ....................................................................................................... 75 Changing copy quality ................................................................................... 75 Enlarging or reducing the image copied ........................................................ 75 Making N in 1 copies or a poster (page layout) ............................................ 76 Sorting copies using the ADF ........................................................................ 77 Adjusting Brightness, Contrast and Color ...................................................... 77 Paper Options ................................................................................................ 78 Setting your changes as the new defaul t...................................................... 79 Restoring all settings to the factory settings .................................................. 80 ‘Out of Memory’ message .................................................................................... 80
xii Section IV Walk-up Photo Printing 13 PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive 82 PhotoCapture Center® Operations ...................................................................... 82 Printing from a memory card or USB Flash memory drive without a PC ....... 82 Scanning to a memory card or USB Flash memory drive without a PC ........ 82 Using PhotoCapture Center ® from your computer ........................................82 Using a memory card or USB Flash memory drive ....................................... 82 Memory cards or a USB Flash memory drive folder structure ....................... 83 Getting started ..................................................................................................... 84 Entering PhotoCapture mode ........................................................................ 85 Print Images......................................................................................................... 85 View Photo(s) ................................................................................................ 85 Print Index (Thumbnails) ............................................................................... 86 Print Photos ...................................................................................................86 Photo Effects .................................................................................................87 Search by Date .............................................................................................. 90 Print All Photos .............................................................................................. 90 Slide show ..................................................................................................... 90 Trimming ........................................................................................................91 DPOF printing ................................................................................................ 91 PhotoCapture Center ® print settings ................................................................... 92 Print Quality ...................................................................................................93 Paper options ................................................................................................ 93 Adjusting Brightness, Contrast and Color ...................................................... 94 Cropping ........................................................................................................ 95 Borderless printing......................................................................................... 95 Setting your changes as the new default ....................................................... 95 Restoring all settings to the factory settings ..................................................95 Scan to a memory card or USB Flash memory drive .......................................... 96 Entering Scan mode ...................................................................................... 96 How to scan to a memory card or USB Flash memory drive ......................... 96 Understanding the Error Messages ..................................................................... 97 14 Printing photos from a camera 98 Printing photos directly from a PictBridge camera ............................................... 98 PictBridge requirements ................................................................................98 Setting your digital camera ............................................................................98 Printing Images .............................................................................................. 99 DPOF printing ................................................................................................ 99 Printing photos directly from a digital camera (without PictBridge) .................... 100 Printing Images ............................................................................................ 100 Understanding the Error Messages ................................................................... 101
xiii Section V Software 15 Software and Network features 104 Section VI Appendixes A Safety and Legal 106 Choosing a location ........................................................................................... 106 To use the machine safely................................................................................. 107Important safety instructions........................................................................ 110 Standard telephone and FCC Notices (These notices are in effect on models sold and used in the United States only.) ................................... 112 Federal Communications Commission (FCC) Declaration of Conformity (USA only) ............................................................................................... 113 Industry Canada Compliance Statement (Canada only) ............................. 114 LAN connection ........................................................................................... 114 Legal limitations for copying .............................................................................. 115 Trademarks........................................................................................................ 116 B Troubleshooting and Routine Maintenance 117 Troubleshooting ................................................................................................ 117 If you are having difficulty with your machine .............................................. 117 Error messages ................................................................................................. 123 Error animation ............................................................................................ 126 Transferring your faxes or Fax Journal report ............................................. 126 Document jam ............................................................................................ 128 Printer jam or paper jam .............................................................................. 128 Dial Tone .................................................................................................... 130 Telephone line interference ......................................................................... 130 Routine maintenance......................................................................................... 131 Replacing the ink cartridges ........................................................................ 131 Cleaning the outside of the machine ........................................................... 133 Cleaning the scanner................................................................................... 134 Cleaning the machine printer platen ............................................................ 134 Cleaning the paper pick-up roller................................................................. 135 Cleaning the print head ............................................................................... 135 Checking the print quality ............................................................................ 136 Checking the print alignment ....................................................................... 137 Checking the ink volume ............................................................................. 137 Machine Information .......................................................................................... 138 Checking the serial number ......................................................................... 138 Packing and shipping the machine .................................................................... 138
xiv C Menu and Features 141 On-screen programming .................................................................................... 141Menu table ................................................................................................... 141 Memory storage........................................................................................... 141 Mode and menu keys ........................................................................................ 141 Menu table ................................................................................................... 142 Entering Text ...............................................................................................153 D Specifications 154 General .............................................................................................................. 154 Print media......................................................................................................... 155 Fax ..................................................................................................................... 156 Copy ..................................................................................................................157 PhotoCapture Center ®....................................................................................... 158 PictBridge .......................................................................................................... 159 Scanner ............................................................................................................. 160 Printer ................................................................................................................161 Interfaces ...........................................................................................................162 Computer requirements ..................................................................................... 163 Consumable items .............................................................................................164 Network (LAN) ................................................................................................... 165 E Glossary 166 FIndex 170
Section I GeneralI General Information2 Loading documents and paper9 General setup20 Security features26
2 1 Using the documentation 1 Thank you for buying a Brother machine! Reading the documentation will help you make the most of your machine. Symbols and conventions used in the documentation1 The following symbols and conventions are used throughout the documentation. Accessing the Software User’s Guide and Network User’s Guide 1 This User’s Guide does not contain all the information about the machine such as how to use the advanced features of the Printer, Scanner, PC Fax and Network. When you are ready to learn detailed information about these operations, read the Software User’s Guide and Network User’s Guide that are on the CD-ROM. Viewing Documentation1 Viewing Documentation (For Windows®)1 To view the documentation, from the Start menu, point to Brother, MFC-XXXX (where XXXX is your model name) from the programs group, and then choose User’s Guides in HTML format . If you have not installed the software, you can find the documentation by following the instructions below: aTurn on your PC. Insert the Brother CD-ROM into your CD-ROM drive. bIf the model name screen appears, click your model name. General Information1 Bold Bold typeface identifies specific keys on the machine’s control panel. Italics Italicized typeface emphasizes an important point or refers you to a related topic. Courier New Text in the Courier New font identifies messages on the LCD of the machine. Warnings tell you what to do to prevent possible personal injury. Electrical Hazard icons alert you to possible electrical shock. Cautions specify procedures you must follow or avoid to prevent possible damage to the machine or other objects. Notes tell you how you should respond to a situation that may arise or give tips about how the operation works with other features. Improper Setup icons alert you to devices and operations that are not compatible with the machine.
General Information3 1 cIf the language screen appears, click your language. The CD-ROM main menu will appear. Note If this window does not appear, use Windows ® Explorer to run the start.exe program from the root directory of the Brother CD-ROM. dClick Documentation . eClick the documentation you want to read. „ HTML documents : Software User’s Guide and Network User’s Guide in HTML format. This format is recommended for viewing on your computer. „ PDF documents : User’s Guide for stand-alone operations, Software User’s Guide and Network User’s Guide in PDF format. This format is recommended for printing the manuals. Click to go to the Brother Solutions Center, where you can view or download the PDF documents. (Internet access and PDF Reader software are required.) How to find Scanning instructions1 There are several ways you can scan documents. You can find the instructions as follows: Software User’s Guide „ Scanning (For Windows ® 2000 Professional/Windows ® XP and Windows Vista™) „ ControlCenter3 (For Windows ® 2000 Professional/Windows ® XP and Windows Vista™) „ Network Scanning Scansoft™ PaperPort™ 11SE with OCR How-to-Guides „ The complete ScanSoft™ PaperPort™ 11SE with OCR How-to-Guides can be viewed from the Help selection in the ScanSoft™ PaperPort™ 11SE with OCR application.
Chapter 1 4 Viewing Documentation (For Macintosh®)1 aTurn on your Macintosh®. Insert the Brother CD-ROM into your CD-ROM drive. The following window will appear. bDouble-click the Documentation icon. cDouble-click your language folder. dDouble-click the top page file to view the Software Users Guide and Network Users Guide in HTML format. eClick the documentation you want to read: „ Software User’s Guide „ Network User’s Guide How to find Scanning instructions1 There are several ways you can scan documents. You can find the instructions as follows: Software User’s Guide „ Scanning (For Mac OS ® X 10.2.4 or greater) „ ControlCenter2 (For Mac OS ® X 10.2.4 or greater) „ Network Scanning (For Mac OS ® X 10.2.4 or greater) Presto! ® PageManager® User’s Guide „ The complete Presto! ® PageManager® User’s Guide can be viewed from the Help selection in the Presto! ® PageManager® application.