Brother MFC 465CN User Manual
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Dialing and storing numbers55 8 Fax Redial8 If you are sending a fax manually and the line is busy, press Redial/Pause, and then press Black Start or Color Start to try again. If you want to make a second call to a number you recently dialed, you can press Redial/Pause and choose one of the last 30 numbers from the Outgoing Call List. Redial/Pause only works if you dialed from the control panel. If you are sending a fax automatically and the line is busy, the machine will automatically redial once after five minutes. aPress Redial/Pause . bPress a or b to choose the number you want to redial. Press OK. cPress a or b to choose Send a fax . Press OK. dPress Black Start or Color Start . Note In Real Time Transmission the automatic redial feature does not work when using the scanner glass. Outgoing Call8 The last 30 numbers you sent a fax to will be stored in the outgoing call history. You can choose one of these numbers to fax to, add to Speed Dial, or delete from the history. aPress Redial/Pause . You can also choose Outgoing Call by pressing ( Fax). bPress a or b to choose the number you want to call. Press OK. cDo one of the following: „ To send a fax, press a or b to choose Send a fax . Press OK. Press Black Start or Color Start . „ If you want to store the number, press a or b to choose Add to Speed Dial . Press OK. (See Storing Speed Dial numbers from Outgoing Calls on page 57.) „ Press a or b to choose Delete. Press OK. Press 1 to confirm. dPress Stop/Exit . Caller ID history8 This feature requires the Caller ID subscriber service offered by many local telephone companies. (See Caller IDon page 47.) The last 30 numbers of faxes you received will be stored in the Caller ID history. You can choose one of these numbers to fax to, add to Speed Dial, or delete from the history. aPress ( Fax). bPress a or b to choose Caller ID hist. . Press OK. cPress a or b to choose the number you want to call. Press OK.
Chapter 8 56 dDo one of the following: „ To send a fax, press a or b to choose Send a fax . Press OK. Press Black Start or Color Start . „ If you want to store the number, press a or b to choose Add to Speed Dial . Press OK. (See Storing Speed Dial numbers from Outgoing Calls on page 57.) „ Press a or b to choose Delete. Press OK. Press 1 to confirm. ePress Stop/Exit . Note • (USA only) If you redial from the Caller ID history outside your area code, you must set up your AREA CODE in advance. (See Setting up your area code (USA only) on page 47.) • You can print the Caller ID list. (See Printing the Caller ID List on page 48.) Storing numbers8 You can set up your machine to do the following types of easy dialing: Speed Dial and Groups for broadcasting faxes. When you dial a Quick Dial number, the LCD shows the name, if you stored it, or the number. Note If you lose electrical power, the Quick Dial numbers that are in the memory will not be lost. Storing a pause8 Press Redial/Pause to put a 3.5-second pause between numbers. If you are dialing overseas, you can press Redial/Pause as many times as needed to increase the length of the pause. Storing Speed Dial numbers8 You can store up to 80 2-digit Speed Dial locations with a name, and each name can have two numbers. W hen you dial you will only have to press a few keys (For example: Speed Dial , Search , OK , the two-digit number, and Black Start or Color Start ). aPress Speed Dial . bPress a or b to choose Set Speed Dial . Press OK. cPress a or b to choose the 2-digit Speed Dial location you want to store the number in. Press OK.
Dialing and storing numbers57 8 dDo one of the following:„ Enter the name (up to 16 characters) using the dial pad. Press OK. (To help you enter letters, see Entering Text on page 153.) „ To store the number without a name, press OK. eEnter the fax or telephone number (up to 20 digits). Press OK. fDo one of the following: „ Enter the second fax or telephone number (up to 20 digits). Press OK. „ If you do not want to store a second number, press OK. gDo one of the following: „ To store another Speed Dial number, go to step c. „ To finish the setting, press Stop/Exit. Storing Speed Dial numbers from Outgoing Calls 8 You can also store Speed Dial numbers from the Outgoing Call history. aPress Redial/Pause . You can also choose Outgoing Call by pressing ( Fax). bPress a or b to choose the name or number you want to store. Press OK. cPress a or b to choose Add to Speed Dial . Press OK. dPress a or b to choose the 2-digit Speed Dial location you want to store the number in. Press OK. eDo one of the following: „ Enter the name (up to 16 characters) using the dial pad. Press OK. (To help you enter letters, see Entering Text on page 153.) „ To store the number without a name, press OK. fPress OK to confirm the fax or telephone number. gDo one of the following: „ Enter the second fax or telephone number (up to 20 digits). Press OK. „ If you do not want to store a second number, press OK. hPress Stop/Exit . Storing Speed Dial numbers from the Caller ID history 8 If you have the Caller ID subscriber service from your telephone company you can also store Speed Dial numbers from incoming calls in the Caller ID History. (See Caller ID on page 47.) aPress ( Fax). bPress a or b to choose Caller ID hist. . Press OK. cPress a or b to choose the number you want to store. Press OK. dPress a or b to choose Add to Speed Dial . Press OK. ePress a or b to choose the 2-digit Speed Dial location you want to store the number in. Press OK.
Chapter 8 58 fDo one of the following: „ Enter the name (up to 16 characters) using the dial pad. Press OK. (To help you enter letters, see Entering Text on page 153.) „ To store the number without a name, press OK. gPress OK to confirm the fax or telephone number. hDo one of the following: „ Enter the second fax or telephone number (up to 20 digits). Press OK. „ If you do not want to store a second number, press OK. iPress Stop/Exit . Changing Speed Dial names or numbers8 You can change or delete a Speed Dial number that has already been stored. aPress Speed Dial . bPress a or b to choose Set Speed Dial . Press OK. cPress a or b to choose the 2-digit Speed Dial location you want to change. Press OK. dDo one of the following: „ Press a or b to choose Change. Press OK. „ Press a or b to choose Delete. Press OK. Press 1 to confirm. Go to step h Note How to change the stored name or number: If you want to change a character, press d or c to position the cursor under the character you want to change, and then press Clear/Back . Re-enter the character. eDo one of the following: „ Enter the name (up to 16 characters) using the dial pad. Press OK. (See Entering Text on page 153.) „ If you do not want to change the name, press OK. fDo one of the following: „ Enter the new fax or telephone number (up to 20 digits). Press OK. „ If you do not want to change the number, press OK. gDo one of the following: „ Enter the second new fax or telephone number (up to 20 digits). Press OK. „ If you do not want to change the number, press OK. hPress Stop/Exit .
Dialing and storing numbers59 8 Setting up groups for broadcasting8 Groups, which can be stored on a Speed Dial location, allow you to send the same fax message to many fax numbers by pressing only Speed Dial , Search , OK , the two-digit location and Black Start. First, youll need to store each fax number in a Speed-Dial location. Then you can include them as numbers in the Group. Each Group uses up a Speed Dial location. You can have up to six Groups, or you can assign up to 158 numbers in a large Group if you have 2 numbers in each location. (See Storing Speed Dial numbers on page 56 and Broadcasting (Black & White only) on page 32.) aPress Speed Dial . bPress a or b to choose Setup Groups . Press OK. cPress a or b to choose GROUP1, GROUP2 , GROUP3 , GROUP4 , GROUP5 or GROUP6 for the Group name where you will store the fax numbers. Press OK. dPress a or b to choose the 2-digit location where you want to add to the Group. Press OK. ePress a or b to choose Add Number . Press OK. fPress a or b to choose Alphabetical Order or Numerical Order . Press OK. gPress a or b to choose the number you want to add. Press OK. hAfter you have finished adding numbers by repeating steps e and g, press a or b to choose Complete. Press OK. iPress Stop/Exit . Note You can print a list of all the Speed Dial numbers. Group numbers will be marked in the GROUP column. (See Reportson page 70.) Changing Group name8 aPress Speed Dial . bPress a or b to choose Setup Groups . Press OK. cPress a or b to choose the Group name you want to change. Press OK. dPress a or b to choose Change Group Name . Press OK. Note How to change the stored name or number: If you want to change a character, press d or c to position the cursor under the character you want to change, and then press Clear/Back . Re-enter the character. eEnter the new name (up to 16 characters) using the dial pad. Press OK. (See Entering Text on page 153. For example, type NEW CLIENTS.) fPress a or b to choose Complete. Press OK. gPress Stop/Exit . Deleting a Group8 aPress Speed Dial . bPress a or b to choose Setup Groups . Press OK.
Chapter 8 60 cPress a or b to choose the Group you want to delete. Press OK. dPress a or b to choose Delete. Press OK. Press 1 to confirm. ePress Stop/Exit . Deleting a number from a Group8 aPress Speed Dial . bPress a or b to choose Setup Groups . Press OK. cPress a or b to choose the Group you want to change. Press OK. dPress a or b to choose the number you want to delete. Press OK. Press 1 to confirm. ePress a or b to choose Complete. Press OK. fPress Stop/Exit . Dialing Access codes and credit card numbers8 Sometimes you may want to choose from several long distance carriers when you make a call. Rates may vary depending on the time and destination. To take advantage of low rates, you can store the access codes of long-distance carriers and credit card numbers as Speed Dial numbers. You can store these long dialing sequences by dividing them and setting them up as separate Speed Dial numbers in any combination. You can even include manual dialing using the dial pad. (See Storing Speed Dial numbers on page 56.) For example, you might have stored ‘555 ’ on Speed-Dial: 03 and ‘7000 ’ on Speed-Dial: 02. You can use them both to dial ‘555-7000 ’ if you press the following keys: aPress Speed Dial . bPress a or b to choose Search. Press OK. cEnter 03. Note If you stored 2 numbers in one Speed Dial location, you will be asked which number you want to send to. dPress a or b to choose Speed Dial . Press OK. ePress a or b to choose Search. Press OK. fEnter 02. gPress Black Start or Color Start . You will dial ‘555-7000 ’. To temporarily change a number, you can substitute part of the number with manual dialing using the dial pad. For example, to change the number to 555-7001 you could press Speed Dial , choose Search, press 03 and then press 7001 using the dial pad. Note If you must wait for another dial tone or signal at any point in the dialing sequence, create a pause in the number by pressing Redial/Pause . Each key press adds a 3.5-second delay.
61 9 9 You can only use one advanced fax operation at a time:„ Fax Forwarding „ Paging „ Fax Storage „ PC Fax Receive „ Off You can change your selection at any time. If received faxes are still in the machine’s memory when you change the advanced fax operations, an LCD question will appear. (See Changing Advanced Fax Operations on page 65.) Fax Forwarding9 When you choose Fax Forward, your machine stores the received fax in the memory. The machine will then dial the fax number you have programmed and forward the fax message. aPress Menu. bPress a or b to choose Fax. Press OK. cPress a or b to choose Advanced Fax Operation . Press OK. dPress a or b to choose Fwd/Page/Store . Press OK. ePress a or b to choose Fax Forward . Press OK. fEnter the forwarding number (up to 20 digits). Press OK. gPress a or b to choose Backup Print:On or Backup Print:Off . Press OK. Note • If you choose Backup Print:On , the machine will also print the fax at your machine so you will have a copy. This is the safety feature in case there is a power failure before the fax is forwarded or a problem at the receiving machine. • When Fax Forwarding is turned on your machine will only receive black & white faxes into memory. Color faxes will not be received, unless the sending machine converts them to black & white before sending. hPress Stop/Exit . Advanced fax operations (Black & White only) 9
Chapter 9 62 Paging9 When you choose Paging, your machine dials the pager number you have programmed, and then dials your PIN (Personal identification Number). This activates your pager so you will know that you have a fax message in the memory. If you have set Paging, a backup copy of the received fax will automatically be printed at the machine. aPress Menu. bPress a or b to choose Fax. Press OK. cPress a or b to choose Advanced Fax Operation . Press OK. dPress a or b to choose Fwd/Page/Store . Press OK. ePress a or b to choose Paging. Press OK. fEnter your pager telephone number followed by # # (up to 20 digits). Press OK. Do not include the area code if it is the same as that of your machine. For example, press: 1 8 0 0 5 5 5 1 2 3 4 # # . gDo one of the following: „ If your pager needs a PIN, enter the PIN, press #, press Redial/Pause , and then enter your fax number followed by # # . Press OK. For example, press: 1 2 3 4 5 # Redial/Pause 1 8 0 0 5 5 5 6 7 8 9 # # „ If you do not need a PIN, press: Redial/Pause , and then enter your fax number followed by # # . Press OK . For example, press: Redial/Pause 1 8 0 0 5 5 5 6 7 8 9 # # hPress Stop/Exit . Note • You cannot change a paging number or PIN remotely. • If Paging is turned on your machine cannot receive a color fax unless the sending machine converts it to black & white.
Advanced fax operations (Black & White only)63 9 Fax Storage9 If you choose Fax Storage, your machine stores the received fax in the memory. You will be able to retrieve fax messages from another location using the remote retrieval commands. If you have set Fax Storage, a backup copy will automatically be printed at the machine. aPress Menu. bPress a or b to choose Fax. Press OK. cPress a or b to choose Advanced Fax Operation . Press OK. dPress a or b to choose Fwd/Page/Store . Press OK. ePress a or b to choose Fax Storage . Press OK. fPress Stop/Exit . Note If Fax Storage is turned on your machine cannot receive a color fax unless the sending machine converts it to black & white. PC Fax Receive9 If you turn on the PC-Fax Receive feature your machine will store received faxes in memory and send them to your PC automatically. You can then use your PC to view and store these faxes. Even if you have turned off your PC (at night or on the weekend, for example), your machine will receive and store your faxes in its memory. The number of received faxes that are stored in the memory will appear at the bottom left side of the LCD. When you start your PC and the PC-FAX Receiving software runs, your machine transfers your faxes to your PC automatically. To transfer the received faxes to your PC you must have the PC-FAX Receiving software running on your PC. (For details, see PC-FAX receiving in the Software User’s Guide on the CD-ROM.) If you choose Backup Print:On the machine will also print the fax. aPress Menu. bPress a or b to choose Fax. Press OK. cPress a or b to choose Advanced Fax Operation . Press OK. dPress a or b to choose Fwd/Page/Store . Press OK. ePress a or b to choose PC Fax Receive . Press OK. fPress a or b to choose or the PC you want to receive. Press OK. gPress a or b to choose Backup Print:On or Backup Print:Off . Press OK.
Chapter 9 64 hPress Stop/Exit . Note • PC Fax Receive is not supported in the Mac OS ®. • Before you can set up PC Fax Receive you must install the MFL-Pro Suite software on you PC. Make sure your PC is connected and turned on. (For details see PC-FAX Receiving in the Software User’s Guide on the CD-ROM.) • If you get an error message and the machine cannot print the faxes in memory, you can use this setting to transfer your faxes to your PC. (For details, see Error messages on page 123.) • When PC Fax Receive is turned on only black & white faxes can be received into the memory and sent to the PC. Color faxes will be received in real time and printed in color. Changing the destination PC9 aPress Menu. bPress a or b to choose Fax. Press OK. cPress a or b to choose Advanced Fax Operation . Press OK. dPress a or b to choose Fwd/Page/Store . Press OK. ePress a or b to choose PC Fax Receive . Press OK. fPress a or b to choose Change. Press OK. gPress a or b to choose or the PC you want to receive. Press OK. hPress a or b to choose Backup Print:On or Backup Print:Off . Press OK. iPress Stop/Exit .