Brother FAX 2920R User Manual

							
Chapter 6
6 - 5
Setting your Remote Access 
Code
The remote access code lets you access the 
Remote Retrieval features when you are 
away from your machine. Before you use the 
remote access and retrieval features, you 
have to set up your own code. The default 
code is inactive code (--- ).
1Press  Menu/Set , 2,  5, 2.
2Enter a three-digit code using numbers 
0-9 ,  or #.
Press  Menu/Set . (The preset ‘ ’ 
cannot be changed.)
Note
Do not use the same code as your Fax 
Receive Code ( 51) or Telephone Answer 
Code ( #51). 
(See  Operation from extension telephones  on 
page A-4.)
3Press  Stop/Exit .
Note
You can change your code at any time by 
entering a new one. If you want to make your 
code inactive, press  Stop/Exit in Step 2 to 
restore the inactive setting (--- ) and press 
Menu/Set .
Remote Retrieval
You can call your machine from any touch 
tone telephone or fax machine, then use the 
Remote Access Code and remote commands 
to retrieve fax messages. Be sure to cut out 
the Remote Retrieval Access Card on the last 
page and keep it with you at all times.
Using your Remote Access 
Code
1Dial your fax number from a telephone 
or another fax machine using touch 
tone.
2When your machine answers, 
immediately enter your Remote Access 
Code (3 digits followed by  ).
3The machine signals if it has received 
fax messages:
1 long beep — Fax messages
No beeps — No messages
4The machine gives two short beeps to 
tell you to enter a command. The 
machine will hang up if you wait longer 
than 30 seconds to enter a command. 
The machine will beep three times, if 
you enter an invalid command.
5Press 9 0  to reset the machine when 
you’ve finished.
6Hang up.
Note
If your machine is set to Manual mode and 
you want to use the remote retrieval features, 
you can access your machine by waiting 
about 2 minutes after it starts ringing, and 
then entering the Remote Access Code 
within 30 seconds.
2.Remote Access
 
						

							
Remote Fax Options6 - 6
6
Remote commands
Follow the commands below to access features when you are away from the machine. When you 
call the machine and enter your Remote Access Code (3 digits followed by  ), the system will 
give two short beeps and you must enter a remote command.
Remote commands Operation details
95 Change the Fax Forwarding, Paging or Fax Storage settings
1 OFF You can select 
Off after you have retrieved or erased all your 
messages.
2  Fax Forwarding If you hear one long beep, the change has been accepted. If 
you hear three short beeps, you cannot change it because 
something has not been set up (for example, perhaps a Fax 
Forwarding or Paging number had not been registered). You 
can register your Fax Forwarding number by entering 4. (See 
Changing your Fax Forwarding number  on page 6-7.) Once 
you have registered the number, Fax Forwarding will work.
You can select 
Off after you have retrieved or erased all your 
messages.
3
 Paging
4  Fax Forwarding number
6  Fax Storage
96 Retrieve a fax 2  Retrieve  all  faxes Enter the number of a remote fax machine to receive stored fax 
message(s). (See page 6-7.)
3  Erase faxes from the memory If you hear one long beep, fax messages have been erased 
from the memory.
97 Check the receiving status
1 Fax You can check whether your machine has received any faxes. 
If yes, you will hear one long beep. If no, you will hear three 
short beeps.
98 Change the Receive Mode 1 External TAD If you hear one long beep, your change has been accepted. 
2  Fax/Tel
3  Fax Only
90 Exit Press 9 0 to exit Remote Retrieval. Wait for the long beep, then 
replace the handset.
 
						

							
Chapter 6
6 - 7
Retrieving fax messages
You can call your machine from any touch 
tone phone and have your fax messages sent 
to a fax machine.
1Dial your fax number.
2When your machine answers, 
immediately enter your Remote Access 
Code (3 digits followed by  ). If you 
hear one long beep, you have 
messages.
3As soon as you hear two short beeps, 
use the dial pad to press  9 6  2 .
4Wait for the long beep, and then use the 
dial pad to enter the number of the 
remote fax machine where you want 
your fax messages sent to followed by 
##  (up to 20 digits).
Note
You cannot use   and  # as dial numbers. 
However, press  # if you want to store a 
pause.
5Hang up after you hear your machine 
beep. Your machine will call the other 
fax machine, which will then print your 
fax messages.
Changing your Fax 
Forwarding number
You can change the default setting of your fax 
forwarding number from another telephone or 
fax machine using touch tone.
1Dial your fax number.
2When your machine answers, 
immediately enter your Remote Access 
Code (3 digits followed by  ). If you 
hear one long beep, you have 
messages.
3When you hear two short beeps, use the 
dial pad to press  9 5  4 .
4Wait for the long beep, and then use the 
dial pad to enter the new number of the 
remote fax machine where you want 
your fax messages forwarded followed 
by  ## (up to 20 digits).
5Press  9 0 to reset the machine you have 
finished.
Note
You cannot use   and  # as dial numbers. 
However, press  # if you want to store a 
pause.
6Hang up after you hear your machine 
beep.
 
						

							
7 - 1
7
7
Fax settings and 
activity
You need to set up the Transmission 
Verification Report and Journal Period in the 
menu table.
Press Menu/Set , 2, 4 , 1.
— OR —
Press  Menu/Set , 2, 4 , 2.
Customizing the 
Transmission Verification 
Report
You can use the Transmission Report as 
proof that you sent a fax. This report lists the 
time and date of transmission and whether 
the transmission was successful (OK). If you 
select 
On or On+Image, the report will print 
for every fax you send.
If you send a lot of faxes to the same place, 
you may need more than the job numbers to 
know which faxes you must send again. 
Selecting 
On+Image or Off+Image will print 
a section of the fax’s first page on the report 
to help you remember.
Note
When the Verification Report is turned Off or 
Off+Image, the Report will only print if there 
is a transmission error, with NG in the 
RESULT column.
1Press  Menu/Set , 2 , 4, 1.
2Press ▲ or ▼ to select On, On+Image, 
Off or Off+Image.
Press  Menu/Set .
3Press Stop/Exit .
Printing reports
1.Transmission
2.Journal Period
1.Transmission
 
						

							
Chapter 7
7 - 2
Setting the Journal Period
You can set the machine to print a journal at 
specific intervals (every 50 faxes, 6, 12 or 24 
hours, 2 or 7 days). If you set the interval to 
Off, you can print the report by following the 
steps on Printing reports.
The default setting is 
Every 50 Faxes.
1Press  Menu/Set , 2,  4, 2.
2Press ▲ or ▼ to choose an interval.
Press  Menu/Set .
(If you choose 7 days, the LCD will ask 
you to choose a day on which to begin 
the 7-day countdown.)
3Enter the time to begin printing in 
24-hour format.
Press  Menu/Set .
(For example: enter 19:45 for 7:45 PM.)
4Press  Stop/Exit .
Note
■If you select 6, 12, 24 hours, 2 or 7 days, 
the machine will print the report at the 
selected time and then erase all jobs from 
its memory. If the machine’s memory 
becomes full with 200 jobs before the time 
you selected has passed, the machine will 
print the Journal early and then erase all 
jobs from memory. If you want an extra 
report before it is due to print, you can 
print it without erasing the jobs from 
memory.
■If you select Every 50 Faxes, the 
machine will print the Journal when the 
machine has stored 50 jobs.
Printing reports
Following reports are available: 
How to print a report
1Press  Reports .
2Press ▲ or ▼ to select the report you 
want.
Press  Menu/Set .
— OR —
Enter the number of the report you want 
to print.
For example, press  2 to print the Help 
List.
2.Journal Period 1.Transmission
Prints a Transmission Verification 
Report for your last transmission.
2.Help List
Prints the Help List so you can see 
at-a-glance how to quickly program your 
machine.
3.Quick-Dial
Lists names and numbers stored in the 
One-Touch and Speed-Dial memory, in 
numerical order.
4.Fax Journal
Lists information about the last incoming 
and outgoing faxes.
(TX means Transmit.) (RX means 
Receive.)
5.User Settings
Lists your settings.
6.Network Config
(MFC-7225N only)
Lists your Network settings.
 
						

							
8 - 1
8
8
‘
Using the machine as a 
copier
You can use your machine as a copier, 
making up to 99 copies at a time.
Enter Copy mode
Before making copies, make sure that (Copy ) is illuminated in green. If it is 
not, press  ( Copy) to enter  Copy mode. 
The default setting is Fax mode. You can 
change the number of seconds or minutes 
that the machine stays in  Copy mode. (See 
Setting the Mode Timer (FAX-2820 and 
FAX-2920 only)  on page 2-3.) The printable area of your machine begins at 
approximately 0.16 in. (4 mm) from both 
sides and 0.12 in. (3 mm) from the top or 
bottom of the paper.
Note
This printable area shown above is for a 
single copy or a 1 in 1 copy using Letter or 
Legal size paper. The printable area changes 
with the paper size.
Making a single copy
1Press  (
Copy) to illuminate it in 
green.
2Load your document. 
(See  Load document  on page 1-7.)
3Press Start.
Making copies 
Copy Ratio
The LCD shows the default copy setting
Quality
No. of Copies
0.16” (4 mm)
0.12” (3 mm) Unprintable 
area
 
						

							
Chapter 8
8 - 2
Making multiple copies
1Press  ( Copy) to illuminate it in 
green.
2Load your document.
3Use the dial pad to enter the number of 
copies you want (up to 99).
4Press  Start.
Note
To sort the copies, press  Options and ▲ or ▼ 
to select 
Stack/Sort. (See  Sorting copies 
using the ADF  on page 8-5.)
Stop copying
To stop copying, press  Stop/Exit.
Using the temporary 
Copy key
When you want to quickly change the copy 
settings temporarily for the next copy, use the 
Options key. You can use different 
combinations.
Note
■These settings are temporary, and the 
machine returns to its default settings 60 
seconds after it finishes copying, unless 
you have set the Mode Timer to 30 
seconds or less. (See  Setting the Mode 
Timer (FAX-2820 and FAX-2920 only)  on 
page 2-3 or  Setting the Mode Timer 
(MFC-7220 and MFC-7225N only)  on 
page 2-3.)
■You can save the copy settings you use 
most often by setting them as default. 
(See  Changing the default copy settings  
on page 8-7.)
Options key
 
						

							
Making copies8 - 3
8
Using the Options key
Use the Options  key to quickly set the following copy settings temporarily for the next copy.
Note
The factory settings are shown in Bold.
After you choose your settings by pressing  Menu/Set, the LCD shows Set temporarily.
Press  Start if you have finished choosing settings.
Press  Menu Selections Options Page
Enlarge/Reduce 50%/70%/78%/83%/
85%/91%/94%/97%/100%/
104%/141%/200%/
Custom(50-200%)/Auto
8-4
Quality Auto
Text
Photo8-5
Stack/SortStack
Sort8-5
Contrast▼-…………„ +▲
▼ -………„…
+▲
▼ -……„…… +▲
▼ -…„……… +▲
▼ -„………… +▲8-5
Page Layout Off(1 in 1)
2 in 1 (P)
2 in 1 (L)
4 in 1 (P)
4 in 1 (L)8-6
selectselect
 
						

							
Chapter 8
8 - 4
Enlarging or reducing the image 
copied
You can select the following enlargement or 
reduction ratios.
Auto sets the machine to calculate the 
reduction ratio that fits the size of your paper. 
Custom(50-200%) allows you to enter a 
ratio from 50% to 200%.
1Press  ( Copy) to illuminate it in 
green.
2Load your document.
3Use the dial pad to enter the number of 
copies you want (up to 99).
4Press  Options  and ▲ or ▼ to select 
Enlarge/Reduce.
Press  Menu/Set .
5Press ▲ or ▼ to select the enlargement 
or reduction ratio you want.
Press  Menu/Set .
— OR —
Use the dial pad to enter an 
enlargement or reduction ratio from 
50% 
to 
200%.
Press  Menu/Set .
(For example, press  5 3  to enter 
53%.)
6Press  Start.
Note
Special Copy Options 2in1(P), 2in1(L), 
4in1(P) or 4in1(L) are not available with 
Enlarge/Reduce.
Press 
and 
▲ or ▼ to 
select 
Enlarge/Reduce
100%
104% EXE → LTR
141% A5 → A4
200%
Auto
Custom(50-200%)
50%
70% A4 → A5
78% LGL → LTR
83% LGL → A4
85% LTR → EXE
91% Full Page
94% A4 → LTR
97% LTR → A4
 
						

							
Making copies8 - 5
8
Quality
You can select the copy quality. The default 
setting is 
Auto.
1Press  ( Copy) to illuminate it in 
green.
2Load your document.
3Use the dial pad to enter the number of 
copies you want (up to 99).
4Press  Options  and ▲ or ▼ to select 
Quality.
Press  Menu/Set .
5Press ▲ or ▼ to select the copy quality 
you want (
Auto, Text or Photo).
Press  Menu/Set .
6Press Start.
Sorting copies using the ADF 
You can sort multiple copies. Pages will be 
stacked in the order (1 2 3), (1 2 3) 
and so on.
1Press  ( Copy) to illuminate it in 
green.
2Load your document.
3Use the dial pad to enter the number of 
copies you want (up to 99).
4Press  Options  and ▲ or ▼ to select 
Stack/Sort.
Press  Menu/Set .
5Press ▲ or ▼ to select Sort.
Press  Menu/Set .
6Press Start.
Contrast
You can adjust copy contrast to make copies 
darker or lighter.
1Press  ( Copy) to illuminate it in 
green.
2Load your document.
3Use the dial pad to enter the number of 
copies you want (up to 99).
4Press  Options  and ▲ or ▼ to select 
Contrast.
Press  Menu/Set .
5Press ▲ to increase the contrast.
— OR —
Press 
▼ to decrease the contrast.
Press  Menu/Set .
6Press Start.
AutoSuitable for documents that 
contain both text and 
photographs.
TextSuitable for documents 
containing only text.
PhotoSuitable for copying 
photographs.
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