Brother FAX 2920R User Manual

							
Chapter 1
1 - 13
Fax tones and handshake
When someone is sending a fax, the fax 
machine sends fax calling tones (CNG 
tones). These are quiet, intermittent beeps 
every 4-seconds. You’ll hear them after you 
dial and press  Start and they will continue for 
about 60 seconds after dialing. During that 
time, the sending machine must begin the 
“handshake” or connection with the receiving 
machine.
Each time you use automatic procedures to 
send a fax, you are sending CNG tones over 
the phone line. You will soon learn to listen for 
these quiet beeps each time you answer a 
phone on your fax line, so you will know if you 
are receiving a fax message.
The receiving fax responds with fax receiving 
tones, which are loud, chirping sounds. A 
receiving fax chirps for about 40 seconds 
over the phone line, and the LCD shows 
Receiving. 
If your machine is set to the Fax Only mode, 
it will answer every call automatically with fax 
receiving tones. If the other person hangs up, 
your machine will continue to send the 
“chirps” for about 40 seconds, and the LCD 
continues to show 
Receiving. To cancel 
receiving, press  Stop/Exit.
The fax ‘handshake’ is the time in which the 
sending machine’s CNG tones and the 
receiving machine’s “chirps” overlap. This 
must be for at least 2 to 4 seconds, so both 
machines can understand how each is 
sending and receiving the fax. The 
handshake cannot begin until the call is 
answered, and the CNG tones only last for 
about 60 seconds after the number is dialed. 
So it is important for the receiving machine to 
answer the call in as few rings as possible.
ECM (Error Correction Mode)
The Error Correction Mode (ECM) is a way for 
the machine to check a fax transmission 
while it is in progress. If the machine detects 
errors during fax transmission, it resends the 
pages of the fax that had an error. ECM 
transmissions are only possible between fax 
machines that both have this feature. If they 
do, you may send and receive fax messages 
that are continuously being checked by the 
machine.
If this feature stops working, delete your 
faxes from the memory.
 
						

							
2 - 1
2
2
Initial setup
Setting the Date and Time
When the machine is not in use it will display 
the date and time. If you set up the Station ID 
the date and time displayed by your machine 
will be printed on every fax you send. If there 
is a power failure, you may have to reset the 
date and time. No other settings will be 
affected.
1Press Menu/Set , 0, 2.
2Enter the last two digits of the year.
Press  Menu/Set .
3Enter two digits for the month.
Press Menu/Set .
(For example, enter 09 for September, 
or 10 for October.)
4Enter two digits for the day.
Press  Menu/Set .
(For example, enter 06 for 6th.)
5Enter the time in 24-Hour format.
Press  Menu/Set .
(For example, enter 15:25 for 3:25 P.M.)
6Press  Stop/Exit .
The LCD now shows the date and time 
whenever the machine is idle in Fax 
mode.
When the machine is in Sleep mode, the 
LCD shows 
Sleep. (See  Sleep Time  on 
page 2-8.)
Setting Tone and Pulse 
dialing mode
(For Canada only)
1Press  Menu/Set , 0 , 4.
2Press ▲ or ▼ to select Pulse (or Tone).
Press  Menu/Set .
3Press Stop/Exit .
Getting started
2.Date/Time
4.Tone/Pulse
 
						

							
Chapter 2
2 - 2
Setting the Station ID
You should store your name or company 
name and fax number so they print on all fax 
pages you send.
1Press  Menu/Set , 0,  3.
2Enter your fax number (up to 20 digits).
Press  Menu/Set .
3Enter your telephone number (up to 20 
digits).
Press Menu/Set .
(If the telephone number and fax 
number are the same, enter the same 
number again.)
Note
■You cannot enter a hyphen in the number. 
To enter a space press   once between 
numbers.
■The telephone number you enter is only 
used for Cover Page features. 
(See  Composing the electronic Cover 
Page  on page 3-9.)
4Use the dial pad to enter your name (up 
to 20 characters). 
(See  Entering Text  on page B-11).
Press  Menu/Set .
5Press Stop/Exit .
Note
If the Station ID has already been 
programmed, the LCD will ask you to press  1 
to make a change or  2 to exit without 
changing.
3.Station ID
NOTICE (For USA)
The Telephone Consumer Protection Act of 
1991 makes it unlawful for any person to 
use a computer or electronic device to send 
any message via a telephone fax machine 
unless such messages clearly contain, in a 
margin at the top or bottom of each 
transmitted page, or on the first page of the 
transmission, the date and time it is sent 
and an identification of the business or 
other entity or other individual sending the 
message and the telephone number of the 
sending machine or such business, other 
entity or individual.
To program this information into your 
machine, see  Setting the Date and Time  on 
page 2-1 and  Setting the Station ID  on page 
2-2.
▲
 
						

							
Getting started2 - 3
2
General Setup
Setting the Mode Timer 
(FAX-2820 and FAX-2920 
only)
The machine has two temporary mode keys 
on the control panel: Fax and Copy. You can 
change the number of seconds or minutes 
the machine takes after the last Copy 
operation before it returns to Fax mode. If you 
select 
Off, the machine stays in the mode 
you used last.
1Press  Menu/Set , 1, 1.
2Press ▲ or ▼ to select 0 Sec, 
30 Secs, 1 Min, 2 Mins, 5 Mins or 
Off.
Press  Menu/Set .
3Press Stop/Exit .
Setting the Mode Timer 
(MFC-7220 and MFC-7225N 
only)
The machine has three temporary mode keys 
on the control panel: Fax, Scan and Copy. 
You can change the number of seconds or 
minutes the machine takes after the last Scan 
or Copy operation before it returns to Fax 
mode. If you select 
Off, the machine stays in 
the mode you used last.
1Press  Menu/Set , 1 , 1.
2Press ▲ or ▼ to select 0 Sec, 
30 Secs, 1 Min, 2 Mins, 5 Mins or 
Off.
Press  Menu/Set .
3Press Stop/Exit .
1.Mode Timer
1.Mode Timer
 
						

							
Chapter 2
2 - 4
Setting the Paper Type
To get the best print quality, set the machine 
for the type of paper you are using.
1Press  Menu/Set , 1,  2.
2Press ▲ or ▼ to select Plain, Thin, 
Thick, Thicker, Transprncy 
(Transparency) or 
Recycled (Recycled 
Paper).
Press  Menu/Set .
3Press Stop/Exit .
Note
■The machine ejects paper with printed 
surfaces face down onto the output paper 
tray in the front of the machine. When you 
use transparencies or labels, remove 
each sheet immediately to prevent 
smudging or paper jams.
■You can select Transprncy 
(Transparency) in Step  2 only if 
Letter, 
Legal or A4 paper size was selected as 
the paper size. ( Menu/Set, 1 , 3). (See 
Setting the Paper Size  on this page.)
Setting the Paper Size
You can use eight sizes of paper for printing 
copies: Letter, Legal, A4, B5, A5, B6, A6 and 
Executive and three sizes for printing faxes: 
Letter, Legal and A4. When you change the 
size of paper you load in the paper tray, you 
will need to change the paper size setting at 
the same time so your machine can fit an 
incoming fax or a reduced copy on the page.
Note
If you selected Transprncy (Transparency) 
as the paper type ( Menu/Set, 1, 2) you will 
only be able to select 
Letter, Legal or A4 
size paper in Step  2.
1Press  Menu/Set , 1,  3.
2Press ▲ or ▼ to select Letter, Legal, 
A4, A5, A6, B5, B6 or Executive.
Press  Menu/Set .
3Press Stop/Exit .
2.Paper Type
3.Paper Size
 
						

							
Getting started2 - 5
2
Setting the Ring Volume
You can turn the ring Off or you can select 
the ring volume level.
1Press  Menu/Set , 1, 4, 1.
2Press ▲ or ▼ to select Low, Med, High 
or 
Off.
Press  Menu/Set .
3Press Stop/Exit .
— OR —
You can adjust the ring volume when your 
machine is idle (not being used). 
In mode (Fax), press   or   to 
adjust the volume level. Every time you press 
these keys, the machine will ring so you can 
hear the active setting as the LCD shows it. 
The volume changes with each key press. 
The new setting will stay until you change it 
again.
Setting the Beeper Volume
You can change the beeper volume. The 
default setting is 
Med. When the beeper is on, 
the machine will beep when you press a key, 
make a mistake, or after you sent or received 
a fax.
1Press  Menu/Set , 1 , 4, 2.
2Press ▲ or ▼ to select Low, Med, High 
or 
Off.
Press  Menu/Set .
3Press Stop/Exit .
Setting the Speaker Volume
You can adjust the machine’s one-way 
speaker volume.
1Press Menu/Set , 1 , 4, 3.
2Press ▲ or ▼ to select Low, Med, High 
or 
Off.
Press  Menu/Set .
3Press Stop/Exit .
— OR —
In Fax mode  , you can adjust the 
speaker volume by pressing  Hook/Hold, and 
then selecting a speaker volume level.
Press   or   to adjust the volume 
level. The LCD shows the setting you are 
choosing. Each key press changes the 
volume to the next level. The new setting will 
remain until you change it again.
1.Ring
▲▲
2.Beeper
3.Speaker
▲▲
 
						

							
Chapter 2
2 - 6
Setting the Handset Volume
1Press  Menu/Set , 1,  4, 4.
2Press ▲ or ▼ to select High or Low.
Press  Menu/Set .
3Press Stop/Exit .
— OR —
You can adjust the handset volume any time 
you are talking on the telephone. There are 
two handset volume levels, 
Low and High. 
The default setting is 
Low.
Press   or   to adjust the volume 
level. The LCD shows the setting are 
choosing. The new setting will remain until 
you change it again.
Choosing the Handset 
Volume (For Volume Amplify) 
Before you begin to use the machine, you 
must decide if you need to set the handset 
volume to 
Vol Amplify:On for a user who 
is hearing-impaired. The AMPLIFY volume 
level complies with FCC standard.
Vol Amplify:Off
This default setting is appropriate if none of 
the users are hearing-impaired. During a 
conversation, users can press   or   on the control panel to adjust the 
volume the two volume levels. When the 
handset is replaced, the handset volume will 
remain until you change it again.
Vol Amplify:On—Temporary
This setting is appropriate if some of the 
users are hearing-impaired. During a 
conversation, users can press   or   on the control panel to adjust the three 
volume levels. 
Vol Amplify:On—Permanent
Choose Vol Amplify:On—Permanent if 
all of the users are hearing-impaired. During 
conversation, users can press   or   on the control panel to adjust the three 
volume levels. When the handset is replaced, 
the handset volume returns to the default 
setting of 
Volume Amplify. 
Note
When you press   or   on the 
control panel to adjust the volume, the LCD 
shows the setting you are choosing. Each key 
press changes the volume to the next level.
4.Handset
▲▲
WARNING
It is important that you do NOT choose 
Permanent  unless ALL the users are 
hearing-impaired . Otherwise, the default 
setting of 
Volume Amplify may damage 
the hearing of some users.
▲
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▲
▲
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▲
▲▲
 
						

							
Getting started2 - 7
2
Setting Volume Amplify 
Please carefully read  Choosing the Handset 
Volume (For Volume Amplify)  on page 2-6 
before you do the following steps;
1Press  Menu/Set , 1, 4, 5.
2If none of the users are 
hearing-impaired, press 
▲ or ▼ to 
select 
Vol Amplify:Off, and then 
press  Menu/Set  and go to Step 4.
— OR —
If some or all of the users are 
hearing-impaired, select 
Vol Amplify:On, and then press 
Menu/Set .
3If all the users are hearing-impaired, 
press to select 
Permanent, and then 
press  Menu/Set .
— OR —
If only some or all of the users are 
hearing-impaired, select 
Temporary, 
and then press  Menu/Set.
4Press Stop/Exit .
Turning on Automatic 
Daylight Savings Time
You can set the machine to change 
automatically for Daylight Savings Time. It 
will reset itself forward one hour in the Spring 
and backward one hour in the Fall. Make sure 
you have set the correct date and time in the 
Date/Time setting.
1Press Menu/Set , 1 , 5.
2Press ▲ or ▼ to select On (or Off).
Press  Menu/Set .
3Press Stop/Exit .
Toner Save
You can conserve toner using this feature. 
When you set Toner Save to 
On, print 
appears lighter. The default setting is 
Off. 
1Press  Menu/Set , 1 , 6, 1.
2Press ▲ or ▼ to select On (or Off).
Press  Menu/Set .
3Press Stop/Exit .
5.Volume Amplify
5.Auto Daylight
1.Toner Save
 
						

							
Chapter 2
2 - 8
Sleep Time
Setting the Sleep Time reduces power 
consumption by turning off the fuser inside 
the machine while it is idle. You can choose 
how long the machine is idle (from 00 to 99 
minutes) before it goes into sleep mode. The 
timer is automatically reset when the machine 
receives a Fax or PC data or makes a copy. 
The factory setting is 05 minutes. While the 
machine is in sleep mode you will see 
Sleep 
on the LCD. If you try to print or copy in sleep 
mode, there will be a short delay while the 
fuser warms up to its working temperature.
1Press  Menu/Set , 1,  6, 2.
2Use the dial pad to enter the length of 
time the machine is idle before it goes 
into sleep mode (00 to 99).
— OR —
To turn  off sleep mode, press  Start and 
Options  simultaneously.
Press 
▲ or ▼ toselect Off.
Press  Menu/Set .
3Press Stop/Exit .
Note
■If you want to turn off sleep mode, press 
Start
 and Options  simultaneously in 
Step 2.
■If the machine is in sleep mode when you 
change the Sleep Time, the new setting 
will take effect the next time the machine 
copies, prints or is turned off and on.
Setting the LCD Contrast
You can change the contrast to help the LCD 
look lighter or darker.
1Press  Menu/Set , 1,  7.
2Press ▲ or ▼ to select Light or Dark. 
Press  Menu/Set .
3Press Stop/Exit .
2.Sleep Time
7.LCD Contrast
 
						

							
Getting started2 - 9
2
Security
You can set up your machine with multiple 
levels of security using TX Lock (FAX-2820 
and MFC-7220 only), Memory Security 
(FAX-2920 and MFC-7225N only) and 
Setting Lock.
TX Lock (FAX-2820 and 
MFC-7220 only)
TX Lock lets you prevent unauthorized 
access to the machine. You will not be able to 
continue to schedule Delayed Faxes or 
Polling jobs. However, any pre-scheduled 
Delayed Faxes will be sent even if you turn on 
TX Lock, so they won’t be lost.
While TX Lock is on, the following operations 
are available:
■Receiving faxes
■Fax Forwarding 
(if Fax Forwarding was already on) 
■Remote Retrieval 
(if Fax Storage was already on) 
■Paging (if Paging was already on) 
■PC Fax Receive (MFC-7220 only)
(if PC Fax Receive was already on)
■Receiving telephone calls
While TX Lock is on, the following operations 
are NOT available:
■Sending faxes
■Making telephone calls
■Copying
■PC printing (MFC-7220 only)
■Scanning (MFC-7220 only)
Setting up the password
Note
■If you have already set the password, you 
will not need to set it again.
■If you forget the TX Lock password, 
please call Brother Customer Service. 
(See  Brother numbers  on page i.)
1Press Menu/Set , 1 , 8, 1.
2Enter a four-digit number for the 
password.
Press  Menu/Set .
If you are entering the password for the 
first time, the LCD shows 
Verify.
3Re-enter the password.
Press  Menu/Set .
4Press Stop/Exit .
Changing the TX Lock password
1Press Menu/Set , 1 , 8, 1.
2Press ▲ or ▼ to select Set Password.
Press  Menu/Set .
3Enter the registered four-digit password.
Press Menu/Set .
4Enter a four-digit number for the new 
password.
Press Menu/Set .
5If the LCD shows Verify, re-enter the 
new password.
Press  Menu/Set .
6Press Stop/Exit .
1.TX Lock
1.TX Lock