Brother FAX 2920R User Manual
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Chapter 4 4 - 5 Advanced receiving operations Printing a fax from the memory If you have selected Fax Storage ( Menu/Set, 2 , 5, 1), you can still print a fax from the memory when you are at your machine. (See Setting Fax Storage on page 6-2.) 1Press Menu/Set , 2, 5, 3. 2Press Start. Setting the Print Density You can adjust print density, making your printed pages darker or lighter. 1If it is not illuminated in green, press (Fax ). 2Press Menu/Set , 2, 1, 6. 3Press ▲ to make the print darker. — OR — Press ▼ to make the print lighter. Press Menu/Set . 4Press Stop/Exit . Polling Polling is the process of retrieving faxes from another fax machine. Everyone who is involved in Polling needs to set up their machines for Polling. Note ■If you poll someone’s fax machine to receive a fax, you pay for the call. ■Some fax machines do not respond to the Polling feature. Setting up Polling Receive Polling Receive is when you call another fax machine to receive a fax from it. 1If it is not illuminated in green, press (Fax ). 2Press Menu/Set , 2, 1, 7. 3Enter the fax number you are polling. 4Press Start. The LCD shows Dialing. 3.Print Fax 6.Print Density 7.Polling RX
Setup Receive4 - 6 4 Setting up Sequential Polling Receive Your machine can ask for faxes from several fax units in a single operation (Sequential Polling Receive). Afterwards, a Sequential Polling Report will be printed. 1If it is not illuminated in green, press (Fax ). 2Press Menu/Set , 2, 1, 7. 3Enter the fax machines you want to poll using One-Touch, Speed-Dial, a Group or the dial pad. You must press Menu/Set between each fax number. 4Press Start. Your machine will poll each number or Group number in turn to receive a fax. The LCD shows Dialing. 7.Polling RX
5 - 1 5 Storing numbers for easy dialing You can set up your machine to do following types of easy dialing: One-Touch, Speed-Dial and Groups for Broadcasting faxes. When you dial a quick-dial number, the LCD shows the name, if you stored it, or the number. Note If you lose electrical power, the quick-dial numbers that are in the memory will not be lost. Storing One-Touch numbers Your machine has 10 One-Touch keys where you can store 10 (MFC-7220 and MFC-7225N) or 20 (FAX-2820 and FAX-2920) fax or phone numbers for automatic dialing. To access numbers 11 to 20 (FAX-2820 and FAX-2920), hold down Shift as you press the One-Touch key. The LCD shows the name, if you stored it, or the number. Note Shift is not available for MFC-7220 and MFC-7225N. 1Press Menu/Set , 2, 3, 1. 2Press the One-Touch key where you want to store a number. 3Enter the phone or fax number (up to 20 digits). Press Menu/Set . 4Use the dial pad to enter the name (up to 15 characters). Press Menu/Set . (You can use the chart on page B-11 to help you enter letters.) — OR — Press Menu/Set to store the number without a name. 5Go to Step 2 to store another One-Touch number. — OR — Press Stop/Exit . Quick-Dial numbers and dialing options MFC-7220 and MFC-7225NFAX-2820 and FAX-2920 1.One-Touch Dial
Quick-Dial numbers and dialing options5 - 2 5 Storing Speed-Dial numbers You can store Speed-Dial numbers, so that when you dial you will only have to press a few keys (Search/Speed Dial , #, the three-digit number, and Start). The machine can store 200 Speed-Dial numbers. 1Press Menu/Set , 2, 3, 2. 2Use the dial pad to enter a three-digit Speed-Dial location number (001 - 200). (For example, press 005.) Press Menu/Set . 3Enter the phone or fax number (up to 20 digits). Press Menu/Set . 4Use the dial pad to enter the name (up to 15 characters). Press Menu/Set . (You can use the chart on page B-11 to help you enter letters.) — OR — Press Menu/Set to store the number without a name. 5Go to Step 2 to store another Speed-Dial number. — OR — Press Stop/Exit . Changing One-Touch / Speed-Dial numbers If you try to store a One-Touch or Speed-Dial number where a number has already been stored, the LCD will show the name that has been stored there (or number) and will ask you to do one of the following: 1Press 1 to change the stored number. — OR — Press 2 to exit without making a change. How to change the stored number or name: If you want to change a character, use or to position the cursor under the character you want to change, and then type over it. If you want to erase the whole number or whole name, press Stop/Exit when the cursor is under the first digit or letter. The characters above and to the right of the cursor will be deleted. 2Enter a new number. Press Menu/Set . 3Follow the directions beginning at Step 4 in Storing One-Touch Dial numbers and Storing Speed-Dial numbers. (See Storing One-Touch numbers on page 5-1 and Storing Speed-Dial numbers on page 5-2.) 2.Speed-Dial#005:MIKE 1.Change 2.Exit ▲▲
Chapter 5 5 - 3 Setting up Groups for Broadcasting Groups, which can be stored on a One-Touch key or a Speed-Dial location, allow you to send the same fax message to many fax numbers by pressing only a One-Touch key and Start or Search/Speed Dial , #, the three-digit location and Start. First, you’ll need to store each fax number as a One-Touch or Speed-Dial number. Then, you can combine them into a Group. Each Group uses up a One-Touch key or a Speed-Dial location. You can have up to eight Groups, or you can assign up to 219 (FAX-2820 and FAX-2920) and 209 (MFC-7220 and MFC-7225N) numbers to one large Group. (See Storing One-Touch numbers on page 5-1 and Storing Speed-Dial numbers on page 5-2.) 1Press Menu/Set , 2, 3, 3. 2Decide where you wish to store the Group. — AND — Press a One-Touch key. — OR — Press Search/Speed Dial and enter the three digit location, and then press Menu/Set . (For example, press One-Touch key 1 for Group 1.) 3Use the dial pad to enter the Group number (1 to 8). Press Menu/Set . (For example, press 1 for Group 1.) Note The Group number must be between 1 and 8. 4To include One-Touch or Speed-Dial numbers in the Group, press them as follows: For example, for One-Touch number 2, press One-Touch key 2. The LCD shows 002. For Speed-Dial location 009, press Search/Speed Dial , and then 009 on the dial pad. 5Press Menu/Set to accept the numbers for this Group. 6Use the dial pad and the chart on page B-11 to enter a name for the Group. Press Menu/Set . (For example, type NEW CLIENTS). 7Press Stop/Exit . Note You can print a list of all One-Touch and Speed-Dial numbers. Group numbers will be marked in the GROUP column. (See Printing reports on page 7-2.) 3.Setup Groups Setup Group:G01 G01: 002#009
Quick-Dial numbers and dialing options5 - 4 5 Dialing options Access codes and credit card numbers Sometimes you may want to choose from several long distance carriers when you make a call. Rates may vary depending on the time and destination. To take advantage of low rates, you can store the access codes or long-distance carriers and credit card numbers as One-Touch and Speed-Dial numbers. You can store these long dialing sequences by dividing them and setting them up on separate One-Touch and Speed Dial numbers in any combination. You can even include manual dialing using the dial pad. (See Storing One-Touch numbers on page 5-1 and Storing Speed-Dial numbers on page 5-2.) For example, perhaps you have stored ‘555’ on One-Touch key 1 and ‘7000’ on One-Touch key 2. If you press One-Touch key 1, One-Touch key 2, and Start, you will dial ‘555-7000’. To temporarily change a number, you can substitute part of the number with manual dialing using the dial pad. For example, to change the number to 555-7001 you could press One-Touch key 1 and then press 7001 using the dial pad. Pause Press Redial/Pause to insert a 3.5-second pause between numbers. If you are dialing overseas, you can press Redial/Pause as many times as needed to increase the length of the pause. Tone or Pulse (For Canada only) If you have a Pulse dialing service, but need to send Tone signals (for example, for telephone banking), follow the instructions below. If you have Touch Tone service, you will not need this feature to send tone signals. 1Lift the handset. 2Press #. Any digits dialed after this will send tone signals. When you hang up, the machine will return to the Pulse dialing service.
6 - 1 6 Setting Remote Fax Options Note ■You can only use one remote fax option at a time: Fax Forwarding—OR—Paging—OR— Fax Storage—OR—PC FAX Receive* —OR—Off. *MFC-7220 and MFC-7225N only ■If received faxes are still in the machine’s memory when you change the remote fax options, an LCD question will appear. (See Changing Remote Fax Options (MFC-7220 and MFC-7225N only) on page 6-4.) Setting up Fax Forwarding When you select Fax Forward, your machine stores the received fax in the memory. The machine will then dial the fax number you’ve programmed and forward the fax message. 1Press Menu/Set , 2, 5, 1. . 2Press ▲ or ▼ to select Fax Forward. Press Menu/Set . The LCD will ask you to enter the fax number to which faxes will be forwarded. 3Enter the forwarding number (up to 20 digits). Press Menu/Set . 4Press ▲ or ▼ to select Backup Print:On or Backup Print:Off. . Press Menu/Set . Note If you select Backup Print:On, the machine will also print the fax at your machine so you will have a copy. This is a safety feature in case there is a power failure before the fax is forwarded or a problem at the receiving machine. The FAX-2920 and MFC-7225N can store faxes up to 4 days if there is a power failure. The faxes stored in the FAX-2820 and MFC-7220 memory will be deleted. 5Press Stop/Exit . Remote Fax Options 1.Fwd/Page/Store Backup Print:On
Remote Fax Options6 - 2 6 Programming your pager number When Paging is selected, your machine dials the pager number you’ve programmed, and then dials your Personal Identification Number (PIN). This activates your pager so you will know that you have a fax message in the memory. 1Press Menu/Set , 2, 5, 1. 2Press ▲ or ▼ to select Paging. Press Menu/Set . 3Enter your pager phone number followed by # # (up to 20 digits). Press Menu/Set . Do not include the area code if it is the same as that of your machine. For example, press: 1 8 0 0 5 5 5 1 2 3 4 # # . 4If your pager needs a PIN, enter the PIN, press #, press Redial/Pause , enter your fax number followed by ##. Press Menu/Set . For example, press: 1 2 3 4 5 # Redial/Pause 1 8 0 0 5 5 5 1 2 1 2 # # — OR — If you do not need a PIN, press Redial/Pause , enter your fax number followed by ##. Press Menu/Set . For example, press: Redial/Pause 1 8 0 0 5 5 5 1 2 1 2 # # 5Press Stop/Exit . Note ■You cannot change a Paging number or PIN remotely. ■If you have set Paging, a backup copy of the received fax will automatically be printed at the machine. Setting Fax Storage If you select Fax Storage, your machine stores the received fax in the memory. You will be able to retrieve fax messages from another location using the Remote Retrieval commands. 1Press Menu/Set , 2 , 5, 1. 2Press ▲ or ▼ to select Fax Storage. Press Menu/Set . 3Press Stop/Exit . Note If you have set Fax Storage, a backup copy will automatically be printed at the machine. 1.Fwd/Page/Store 1.Fwd/Page/Store
Chapter 6 6 - 3 PC Fax Receive (MFC-7220 and MFC-7225N only) If you turn on the PC Fax Receive feature your machine will store your received fax in memory and send them to your PC automatically. You can then use your PC to view and store these faxes. Even if you have turned off your PC (at night or on the weekend, for example), your machine will receive and store your faxes in its memory. The LCD will show the number of stored faxes received, for example: PC Fax Msg:001 When you start your PC and the PC Fax Receiving software runs, your machine transfers your faxed to your PC automatically. To transfer the received faxes to your PC you must have the PC Fax Receiving software running on your PC. (For details, see Running PC-FAX Receiving in the Software User’s Guide on the CD-ROM.) If you select Backup Print:On the machine will also print the fax 1Press Menu/Set , 2, 5, 1. 2Press ▲ or ▼ to select PC Fax Receive. Press Menu/Set . 3Press ▲ or ▼ to select Backup Print:On or Backup Print:Off. Press Menu/Set . 4Press Stop/Exit . Note ■When Backup Print is off, your fax messages are automatically erased from your machine’s memory when they have been successfully sent your PC. When Backup Print is on, your fax messages are erased when they have been successfully printed and sent to the PC. ■In the event of a power failure, the MFC-7225N will store your faxes in memory for up to 4 days. However, if you select Backup Print:On, the machine will print each fax, so you will have a copy if there is a power failure before it is sent to the PC. ■If you get an error message and the machine cannot print the faxes in memory, you can use this setting to transfer your faxes to your PC. (For details, see Error messages on page 11-1.) ■You cannot turn on PC Fax Receive if Memory Security is on. 1.Fwd/Page/Store Backup Print:On
Remote Fax Options6 - 4 6 Turning off Remote Fax Options 1Press Menu/Set , 2, 5, 1. 2Press ▲ or ▼ to select Off. Press Menu/Set . 3Press Stop/Exit . Note If you set the remote fax options to Off and received faxes are left in your machine’s memory, follow the LCD messages that appear after Step 3. (See Changing Remote Fax Options (MFC-7220 and MFC-7225N only) .) Changing Remote Fax Options (MFC-7220 and MFC-7225N only) If received faxes are left in your machine’s memory when you change from the remote fax options the LCD will ask you the following question. — OR — ■If you press 1, faxes in the memory will be erased or printed before the setting changes. ■If you press 2, faxes in the memory will not be erased and the setting will be unchanged. (For MFC-7220 and MFC-7225N) If received faxes are left in the machine’s memory when you change to PC Fax Receive from another remote fax option ( Fax Forward or Fax Storage), the LCD will ask you the following message: ■If you press 1, faxes in the memory will be sent to your PC before the setting changes. ■If you press 2, faxes in the memory will not be erased and the setting will be unchanged. 1.Fwd/Page/Store Erase All Fax? 1.Yes 2.No Print All Fax? 1.Yes 2.No Send Fax to PC? 1.Yes 2.No