Brother FAX 2920R User Manual

							
Chapter 2
2 - 10
Turning TX Lock on
1Press  Menu/Set , 1,  8, 1.
2Press ▲ or ▼ to select Set TX Lock.
Press  Menu/Set .
3Enter the registered four-digit password.
Press Menu/Set .
The machine goes offline and the LCD 
shows 
TX Lock Mode.
Turning TX Lock off
1Press  Menu/Set .
Enter the registered four-digit password.
2Press  Menu/Set .
TX Lock is automatically turned off.
Note
If you enter the wrong Password, the LCD 
shows 
Wrong Password and stays offline. 
The machine will stay in TX Lock Mode until 
the registered password is entered.
Memory Security (FAX-2920 
and MFC-7225N only)
Memory Security lets you prevent 
unauthorized access to the machine. You will 
not be able to continue to schedule Delayed 
Faxes or Polling jobs. However, any 
pre-scheduled Delayed Faxes will be sent 
even if you turn on Memory Security, so they 
won’t be lost.
While Memory Security is on, the following 
operations are available: 
■Receiving faxes into memory 
(limited by memory capacity)
■Fax Forwarding 
(if Fax Forwarding was already on)
■Paging (if Paging was already on)
■Remote Retrieval 
(if Fax Storage was already on) 
While Memory Security is on, the following 
operations are NOT available: 
■Sending faxes
■Printing received faxes
■Receiving telephone calls
■Making telephone calls
■Copying
■PC printing (MFC-7225N only)
■Scanning (MFC-7225N only)
Note
■To print the faxes in memory, turn off 
Memory Security.
■MFC-7220 and MFC-7225N only:
You must turn off PC Fax Receive before 
you can turn on Memory Security. 
(See  Turning off Remote Fax Options  on 
page 6-4.)
1.TX Lock
 
						

							
Getting started2 - 11
2
Setting up the password
Note
■If you have already set the password, you 
will not need to set it, again.
■If you forget the Memory Security 
password, please call Brother Customer 
Service. (See  Brother numbers  on page i.)
1Press Menu/Set , 1, 8, 1 . 
2Enter a four-digit number for the 
password.
Press  Menu/Set .
If you are entering the password for the 
first time, the LCD shows 
Verify.
3Re-enter the password.
Press  Menu/Set .
4Press Stop/Exit .
Changing the Memory Security 
password
1Press Menu/Set , 1, 8, 1.
2Press ▲ or ▼ to select Set Password.
Press  Menu/Set .
3Enter the registered four-digit password.
Press Menu/Set .
4Enter a four-digit number for the new 
password.
Press Menu/Set .
5If the LCD shows Verify, re-enter the 
new password.
Press  Menu/Set .
6Press Stop/Exit .
Turning Memory Security on
1Press Menu/Set , 1 , 8, 1. 
2Press ▲ or ▼ to select Set Security.
Press  Menu/Set .
3Enter the registered four-digit password.
Press Menu/Set .
The machine goes offline and the LCD 
shows 
Secure Mode.
Note
If there is a power failure, the data in the 
memory will remain for up to 4 days.
Turning Memory Security off
1Press  Menu/Set . 
Enter the registered four-digit password.
2Memory Security is automatically turned 
off and the LCD shows the date and 
time.
Note
If you enter the wrong Password, the LCD 
shows 
Wrong Password and stays offline. 
The machine will stay in Secure Mode until 
the registered password is entered.
1.Mem Security
1.Mem Security
1.Mem Security
 
						

							
Chapter 2
2 - 12
Setting Lock
Setting Lock lets you prevent unauthorized 
access to the machine settings. 
While Setting Lock is 
On, the following 
operations are NOT available without 
password: 
■Date & Time
■Station ID
■Set Quick-Dial (One-Touch Dial, 
Speed-Dial and Setup Groups)
■Mode Timer
■Paper Type
■Paper Size
■Volume
■Auto Daylight 
■Ecology (Toner Save and Sleep Time)
■LCD Contrast
■Security (TX Lock or Memory Security and 
Setting Lock)
Setting up the password
Note
■If you have already set the password, you 
will not need to set it, again.
■If you forget the Setting Lock password, 
please call Brother Customer Service. 
(See  Brother numbers  on page i.)
1Press Menu/Set , 1,  8, 2.
2Enter a four-digit number for the 
password.
Press  Menu/Set .
If you are entering the password for the 
first time, the LCD shows 
Verify.
3Re-enter the password.
Press  Menu/Set .
4Press Stop/Exit .
2.Setting Lock
 
						

							
Getting started2 - 13
2
Changing the Setting Lock password
1Press Menu/Set , 1, 8, 2.
2Press ▲ or ▼ to select Set Password.
Press  Menu/Set .
3Enter the registered four-digit password.
Press Menu/Set .
4Enter a four-digit number for the new 
password.
Press Menu/Set .
5If the LCD shows Verify, re-enter the 
new password.
Press  Menu/Set .
6Press Stop/Exit .
Turning Setting Lock on
1Press Menu/Set , 1 , 8, 2.
2Press ▲ or ▼ to select On.
Press  Menu/Set .
3Enter the registered four-digit password.
Press Menu/Set .
4Press Stop/Exit .
Turning Setting Lock off
1Press Menu/Set , 1 , 8, 2.
2Enter the registered four-digit password.
Press  Menu/Set  twice.
3Press Stop/Exit .
Note
If you enter the wrong Password, the LCD 
shows 
Wrong Password. The machine will 
stay in Setting Lock mode until the registered 
password is entered.
2.Setting Lock2.Setting Lock
2.Setting Lock
 
						

							
3 - 1
3
How to enter Fax mode
Before sending faxes or changing fax send or 
receiving settings, make sure   (Fax) is 
illuminated in green. If it is not, press   
( Fax ) to enter Fax mode. The default setting 
is Fax mode.
How to dial
You can dial in any of the following ways.
Manual dialing
Press all of the digits of the phone or fax 
number.
One-Touch Dialing
Press the One-Touch key of the location you 
want to call. (See  Storing One-Touch 
numbers  on page 5-1.)
Note
■FAX-2820 and FAX-2920 only:
To dial One-Touch numbers11 to 20, hold 
down Shift as you press the 
One-Touch key.
■Shift  is not available for MFC-7220 and 
MFC-7225N.
Setup Send
MFC-7220 and 
MFC-7225NFAX-2820 and 
FAX-2920
 
						

							
Setup Send3 - 2
3
Speed-Dialing
Press Search/Speed Dial , #, and then the 
three digit Speed-Dial number. (See  Storing 
Speed-Dial numbers  on page 5-2.)
Note
If the LCD shows Not Registered when 
you enter the One-Touch or Speed-Dial 
number, a number has not been stored at this 
location.
Search
You can search for names you have stored in 
the One-Touch and Speed-Dial memories. 
Press  Search/Speed Dial  and the navigation 
keys to search. (See  Storing One-Touch 
numbers  on page 5-1 and  Storing Speed-Dial 
numbers  on page 5-2.)
* To search alphabetically, you can use the 
dial pad to enter the first letter of the name 
you are looking for.
Three-digit number
To search numerically  To search alphabetically*
 
						

							
Chapter 3
3 - 3
Fax Redial
If you are sending a fax manually and the line 
is busy, press  Redial/Pause, and then press 
Start  to try again. If you want to make a 
second call to the last number dialed, you can 
save time by pressing  Redial/Pause and 
Start .
Redial/Pause  only works if you dialed from 
the control panel.
If you are sending a fax automatically and the 
line is busy, the machine will automatically 
redial one time after five minutes.
How to Fax 
Faxing from the ADF
1If it is not illuminated in green, press 
 (Fax ).
2Put the document face down in the ADF.
3Dial the fax number.
Press  Start. The machine starts 
scanning the document.
Automatic transmission
This is the easiest way to send a fax.
Do  not pick up the handset or press 
Hook/Hold .
Press  Start immediately after dialing. (For an 
example of automatic faxing, follow the steps 
in  Faxing from the ADF  on this page.)
Manual transmission
Manual transmission lets you hear the 
dialing, ringing and fax-receiving tones while 
sending a fax.
1If it is not illuminated in green, press 
 (Fax ).
2Load your document.
3Pick up the handset and listen for a 
dial tone.
4Dial the fax number you want to call.
5When you hear the fax tone, press 
Start .
6Replace the handset.
 
						

							
Setup Send3 - 4
3
Sending a fax at the end of a 
conversation
At the end of a conversation you can send a 
fax to the other party before you both hang 
up.
1Ask the other party to wait for fax tones 
(beeps) and then to press the Start or 
Send key before hanging up.
2If it is not illuminated in green, press 
 (Fax ).
3Load your document.
Press  Start.
4Replace the handset.
Out of Memory message
If you get an Out of Memory message while 
scanning the first page of a fax, press 
Stop/Exit  to cancel the fax. 
If you get an 
Out of Memory message while 
scanning a subsequent page, you will have 
the option to press  Start to send the pages 
scanned so far, or to press  Stop/Exit to 
cancel the operation.
Note
If you get an Out of Memory message while 
faxing and you do not want to delete your 
stored faxes to clear the memory, you can 
send the fax in real time. (See  Real Time 
Transmission  on page 3-6.)
Basic sending 
operations
Sending faxes using multiple 
settings
When you send a fax you can choose any 
combination of these settings: cover page, 
contrast, resolution, overseas mode, delayed 
fax timer, polling transmission or real time 
transmission.
1If it is not illuminated in green, press 
 (Fax ).
After each setting is accepted, the LCD 
will ask if you want to enter more 
settings:
2Press  1 to select more settings. The 
LCD will return to the 
Setup Send 
menu.
— OR —
Press  2 if you have finished choosing 
settings and go to the next step.
Other Settings
1.Yes 2.No
 
						

							
Chapter 3
3 - 5
Contrast
If your document is very light or very dark, you 
may want to change the contrast.
Use 
Light to send a light document. 
Use 
Dark to send a dark document.
1If it is not illuminated in green, press 
 (Fax ).
2Load your document.
3Press  Menu/Set , 2,  2, 1.
4Press ▲ or ▼ to select Auto, Light or 
Dark.
Press  Menu/Set .
Fax Resolution
After you load the document, you can use the 
Resolution  key to change the setting 
temporarily (for this fax only). In Fax mode 
, press  Resolution  and 
▲ or ▼ to 
select the setting you want, and then press 
Menu/Set .
— OR —
You can change the default setting:
1If it is not illuminated in green, press 
 (Fax ).
2Press  Menu/Set , 2,  2, 2.
3Press ▲ or ▼ to select the resolution 
you want.
Press  Menu/Set .
1.Contrast
StandardSuitable for most typed 
documents.
FineGood for small print and 
transmits a little slower 
than Standard resolution. 
S.FineGood for small print or 
artwork and transmits 
slower than Fine 
resolution.
PhotoUse when the document 
has varying shades of gray 
or is a photograph. This 
has the slowest 
transmission time.
2.Fax Resolution
 
						

							
Setup Send3 - 6
3
Dual Access
You can dial a number, and begin scanning 
the fax into memory—even when the 
machine is sending from memory, receiving 
faxes or printing PC data. The LCD shows the 
new job number.
Note
■The number of pages you can scan into 
the memory will vary depending on the 
data that is printed on them.
■If you get an Out of Memory message 
while scanning the first page of a fax, 
press  Stop/Exit  to cancel scanning. If you 
get an 
Out of Memory message while 
scanning a subsequent page, you can 
press  Start to send the pages scanned so 
far, or press  Stop/Exit to cancel the 
operation.
Real Time Transmission
When you are sending a fax, the machine will 
scan the documents into the memory before 
sending. Then, as soon as the phone line is 
free, the machine will start dialing and 
sending.
If the memory is full, the machine will send the 
document in real time (even if 
Real Time 
TX
 is set to Off).
Sometimes, you may want to send an 
important document immediately, without 
waiting for memory transmission. You can set 
Real Time TX to On for all documents or 
Next Fax:On or Next Fax:Off for the 
next fax only.
1If it is not illuminated in green, press 
 (Fax ).
2Press  Menu/Set , 2 , 2, 5.
3To change the setting, press ▲ or ▼ to 
select 
On, Next Fax:On,
Next Fax:Off or Off.
Press  Menu/Set .
5.Real Time TX