Brother FAX 2920R User Manual

							
B - 5
2.Fax 1 .Setup 
Receive
(In Fax mode 
only) 1
.Ring Delay 04
03
02
01
00 Sets the number of rings 
before the machine 
answers in Fax Only or 
Fax/Tel mode.
4-2
2 .F/T Ring 
Time 70 Sec
40 Sec
30 Sec
20 Sec Sets the 
pseudo/double-ring time in 
Fax/Tel mode.
4-3
3 .Easy 
Receive On
Semi
Off Receives fax messages 
without pressing 
Start. 4-3
4 .Remote Code On ( 51, #51)
Off You can answer all calls at 
an extension or external 
phone and use codes to 
turn the machine on or off.
You can personalize these 
codes. A-5
5 .Auto 
Reduction On
Off
Reduces the size of 
incoming faxes. 4-4
6 .Print 
Density
▼ -…………„+ ▲
▼ -………„…+ ▲
▼ -……„……+  ▲
▼ -…„………+ ▲
▼ -„…………+ ▲
Makes printouts darker or 
lighter. 4-5
7 .Polling RX — Sets up your machine to 
poll another fax machine. 4-5
Main MenuSubmenuMenu SelectionsOptionsDescriptionsPage
Note
The factory settings are shown in Bold.
to exit
Select & Set Select & Set to accept
 
						

							
Appendix BB - 6
2.Fax
(Continued) 2
.Setup Send
(In Fax mode 
only) 1
.Contrast Auto
Light
Dark Changes the lightness or 
darkness of faxes you 
send. 3-5
2 .Fax 
Resolution Standard
Fine
S.Fine
Photo Sets the default resolution 
for outgoing faxes.
3-5
3 .Delayed Fax — Sets the time of day in 24 
hour format that the 
delayed faxes will be sent. 3-11
4 .Batch TX On
Off Combines delayed faxes 
to the same fax number at 
the same time of day into 
one transmission. 3-11
5 .Real Time TX Off
On
Next Fax:On
Next Fax:Off You can send a fax 
without using the memory.
3-6
6 .Polled TX On
Off Sets up your machine with 
an document to be 
retrieved by another fax 
machine. 3-12
7 .Coverpg 
Setup Off
On
Next Fax:On
Next Fax:Off
Print Sample Automatically sends a 
Cover Page you have 
programmed.
3-10
8 .Coverpage 
Msg — You can set up your own 
comments for fax Cover 
Page. 3-9
9 .Overseas 
Mode On
Off
If you are having difficulty 
sending faxes overseas, 
set this to On. 3-10
Main MenuSubmenuMenu SelectionsOptionsDescriptionsPage
Note
The factory settings are shown in Bold.
to exit
Select & Set Select & Set to accept
 
						

							
B - 7
2.Fax
(Continued) 3
.Set 
Quick-Dial 1
.One-Touch 
Dial Stores One-Touch Dial 
numbers, so you can dial 
by pressing one key (and 
Start).5-1
2 .Speed-Dial — Stores Speed-Dial 
numbers, so you can dial 
by pressing only a few 
keys (and Start). 5-2
3.Setup  Groups — Sets up a Group number 
for Broadcasting. 5-3
4.Report  Setting 1.Transmission
On
On+Image
Off
Off+ImageInitial setup for 
Transmission Verification 
Report and Fax Journal.
7-1
2.Journal  Period Every 7 Days
Every 2 Days
Every 24 Hours
Every 12 Hours
Every 6 Hours
Every 50 Faxes
Off 7-2
5 .Remote Fax 
Opt 1
.
Fwd/Page/StoreOff
Fax Forward
Paging
Fax Storage
PC Fax Receive*
*MFC-7220 and 
MFC-7225N only Sets the machine to 
forward fax messages, to 
call your pager or to store 
incoming faxes in the 
memory (so you can 
retrieve them while you 
are away from your 
machine). The PC Fax 
Receive option on MFC 
models allow you to send 
faxes to your PC. 6-1
6-2
6-3
(Backup Print) If you selected Fax  Forward or PC Fax 
Receive, you can turn on 
the safety feature Backup 
Print.
2 .Remote 
Access --- You must set your own 
code for Remote 
Retrieval. 6-5
3 .Print Fax — Prints incoming faxes 
stored in the memory. 4-5
Main MenuSubmenuMenu SelectionsOptionsDescriptionsPage
Note
The factory settings are shown in Bold.
to exit
Select & Set Select & Set to accept
 
						

							
Appendix BB - 8
2.Fax
(Continued) 6
.Remaining 
Jobs — — Checks which jobs are in 
the memory and lets you 
cancel selected jobs.3-8
0 .
Miscellaneous1.Compatibility
(For FAX-2820 
and MFC-7220) Normal
Basic
Adjusts the equalization 
for transmission problems. 11-20
1 .
Compatibility
(For FAX-2920 
and MFC-7225N) High
Normal
Basic
Adjusts the equalization 
for transmission problems.
11-20
2 .Distinctive Off
Set (On) Uses the Telephone 
Company’s Distinctive 
Ring subscriber service to 
register the ring pattern 
with the machine. A-1
3 .Caller ID Display#
Print Report View or print a list of the 
last 30 Caller IDs stored in 
the memory. A-3
3 .Copy 1 .Quality — Text
Auto
PhotoSelects the Copy 
resolution for your type of 
document. 8-7
2 .Contrast —
▼ -…………„+ ▲
▼ -………„…+ ▲
▼ -……„……+  ▲
▼ -…„………+ ▲
▼ -„…………+ ▲
Adjusts the contrast for 
copies. 8-7
4 .Printer
(MFC-7225N 
only) 1
.Emulation — Auto 
HP LaserJet
BR-Script 3 Selects the emulation 
mode.
See 
Software 
User’s 
Guide on 
the 
CD-ROM
2
.Print 
Options 1
.Internal 
Font — Prints a list of the 
machine’s internal fonts.
2 .
Configuration— Prints a list of the 
machine’s printer settings.
3 .Reset 
Printer — — Returns the PCL setting to 
the original factory default 
settings.
Main MenuSubmenuMenu SelectionsOptionsDescriptionsPage
Note
The factory settings are shown in Bold.
to exit
Select & Set Select & Set to accept
 
						

							
B - 9
5.LAN
(MFC-7225N 
only) 1
.Setup 
TCP/IP 1
.BOOT Method Auto
Static
RARP
BOOTP
DHCP You can choose the 
BOOT method that best 
suits your needs.
See 
Network 
User’s 
Guide 
on the 
CD-ROM
2 .IP Address [000-255].
[000-255].
[000-255].
[000-255]  Enter the IP address.
3 .Subnet Mask [000-255].
[000-255].
[000-255].
[000-255] Enter the Subnet mask.
4 .Gateway [000-255].
[000-255].
[000-255].
[000-255] Enter the Gateway 
address.
5 .Node Name BRN_XXXXXX Enter the Node name.
6 .WINS Config Auto
Static You can choose the WINS 
configuration mode.
7 .WINS Server (Primary)
000.000.000.000(Secondary)000.000.000.000
Specifies the IP address of 
the primary or secondary 
WINS server.
8 .DNS Server (Primary)
000.000.000.000(Secondary)000.000.000.000
Specifies the IP address of 
the primary or secondary 
DNS server.
9 .APIPA On
Off Automatically allocates 
the IP address from the 
link-local address range.
2 .Setup Misc. 1 .Ethernet Auto
100B-FD
100B-HD
10B-FD
10B-HD Selects Ethernet link 
mode.
0 .Factory 
Reset — — Restore all network 
settings to factory default.
Main MenuSubmenuMenu SelectionsOptionsDescriptionsPage
Note
The factory settings are shown in Bold.
to exit
Select & Set Select & Set to accept
 
						

							
Appendix BB - 10
4.Machine 
Info.
(FAX-2820, 
FAX-2920 and 
MFC-7220) 1
.Serial No. — — Lets you check the serial 
number of your machine.11-29
2 .Page 
Counter —
Total
Copy
Print
List/FaxLets you check the 
number of total pages the 
machine has printed 
during its life.
11-29
3 .Drum Life — — You can check the 
percentage of drum life 
that remains available.11-29
6 .Machine 
Info.
(MFC-7225N)  1
.Serial No. — — Lets you check the serial 
number of your machine.11-29
2 .Page 
Counter —
Total
Copy
Print
List/FaxLets you check the 
number of total pages the 
machine has printed 
during its life.
11-29
3 .Drum Life — — You can check the 
percentage of drum life 
that remains available.11-29
0 .Initial 
Setup 1
.Receive 
Mode —
Fax Only
Fax/Tel
External TAD
ManualYou can choose the 
receive mode that best 
suits your needs.
4-1
2 .Date/Time — — Puts the date and time on 
the LCD and in headings 
of faxes you send.2-1
3 .Station ID — Fax:
Tel:
Name:Program your name and 
fax number to appear on 
each page you fax. 2-2
4 .Tone/Pulse
(Canada only) —
Tone
PulseSelects the dialing mode. 2-1
0 .Local 
Language
(Canada only) —
English
FrenchAllows you to change the 
LCD language for your 
country. See Quick 
Setup 
Guide
Main MenuSubmenuMenu SelectionsOptionsDescriptionsPage
Note
The factory settings are shown in Bold.
to exit
Select & Set Select & Set to accept
 
						

							
B - 11
Entering Text
When you are setting certain menu 
selections, such as the Station ID, you may 
need to type text into the machine. Most of 
the number keys have three or four letters 
printed on them. The keys for 0, #  and   do 
not have printed letters because they are 
used for special characters.
By pressing the appropriate number key 
repeatedly, you can access the character you 
want.
Inserting spaces
To enter a space in the fax number, press   
once between numbers. To enter a space in 
the name, press   twice between 
characters.
Making corrections
If you entered a letter incorrectly and want to 
change it, press   to move the cursor under 
the incorrect character. Then press 
Stop/Exit . All letters above and to the right of 
the cursor will be deleted. Re-enter the 
correct character. You can also back up and 
type over incorrect letters. 
Repeating letters
If you need to enter a character that is on the 
same key as the previous character, press   
to move the cursor to the right before you 
press the key again.
Special characters and symbols 
Press ,  # or  0, and then press   or   to 
move the cursor under the special character 
or symbol you want. Then press  Menu/Set to 
select it.
Press 
Keyone 
timetwo 
timesthree 
timesfour 
times
2 ABC2
3 DE F 3
4 GH I 4
5 JKL5
6 MN O 6
7 PQRS
8 TUV8
9 WXYZ
▲
▲
▲
▲
Press  for (space) !  # $ % & ’ ( ) 
 + , - . /
Press  #for : ; < = > ? @ [ ] ^ _
Press  0for É À È Ê Î Ç Ë Ö 0
▲▲
 
						

							
G - 1
G
Glossary
ADF (automatic document feeder)
The document can be placed in the ADF 
and scanned one page at a time 
automatically.
Auto Reduction
Reduces the size of incoming faxes.
Automatic fax transmission
Sending a fax without picking up the 
handset of the machine or an external 
phone.
Automatic Redial
A feature that enables your machine to 
redial the last fax number after five 
minutes if the fax did not go through 
because the line was busy.
Backup Print
Your machine prints a copy of every fax 
that is received and stored in memory.
This is a safety feature so you will not lose 
messages during a power failure.
Batch Transmission 
As a cost saving feature, all delayed faxes 
to the same fax number will be sent as one 
transmission.
Beeper Volume
Volume setting for the beep when you 
press a key or make an error.
Broadcasting
The ability to send the same fax message 
to more then one location.
Caller ID
A service purchased from the telephone 
company that lets you see the number (or 
name) of the party calling you.
Cancel Job
Cancels a programmed job, like Delayed 
Fax or Polling.
CNG tones
The special tones (beeps) sent by fax 
machines during automatic transmission 
to tell the receiving machine that a fax 
machine is calling.
Coding method
Method of coding the information 
contained in the document. All fax 
machines must use a minimum standard 
of Modified Huffman (MH). Your machine 
is capable of greater compression 
methods, Modified Read (MR), Modified 
Modified Read (MMR) and JBIG* 
(*FAX-2920 and MFC-7225N only), if the 
receiving machine has the same 
capability.
Communication error (or Comm. 
Error)
An error during fax sending or receiving, 
usually caused by line noise or static.
Compatibility group
The ability of one fax unit to communicate 
with another. Compatibility is assured 
between ITU-T Groups.
Contrast
Setting to compensate for dark or light 
documents, by making faxes or copies of 
dark documents lighter and light 
documents darker.
Delayed Fax
Sends your fax at a specified time later 
that day.
Distinctive Ring
A subscriber service purchased from the 
telephone company that gives you 
another phone number on an existing 
phone line. The Brother machine uses the 
new number to simulate a dedicated fax 
line.
 
						

							
G - 2
Dual Access
Your machine can scan outgoing faxes or 
scheduled jobs into memory at the same 
time it is sending a fax from memory or 
receiving or printing an incoming fax.
Easy Receive
Enables your machine to respond to CNG 
tones if you interrupt a fax call by 
answering it.
ECM (Error Correction Mode)
Detects errors during fax transmission 
and resends the pages of the fax that had 
an error.
Extension phone
A telephone on the fax number that is 
plugged into a separate wall jack.
External phone
A telephone that is plugged into the EXT 
jack of your machine.
F/T Ring Time
The length of time that the Brother 
machine rings (when the Receive Mode 
setting is Fax/Tel) to notify you to pick up 
a voice call that it answered.
Fax Forwarding
Sends a fax received into the memory to 
another pre-programmed fax number.
Fax Journal
Lists information about the last 200 
incoming and outgoing faxes. TX means 
Transmit. RX means Receive.
Fax Receive Code
Press this code (  5 1 ) when you answer 
a fax call on an extension or external 
phone.
Fax Storage
You can store received faxes in memory.
Fax tones
The signals sent by sending and receiving 
fax machines while communicating 
information.
Fax/Tel
You can receive faxes and telephone 
calls. Do not use this mode if you are 
using a telephone answering device 
(TAD).
Fine resolution
Resolution is 203 x 196 dpi. It is used for 
small print and graphs.
Gray scale
The shades of gray available for copying 
and faxing photographs.
Group number
A combination of One-Touch and 
Speed-Dial numbers that are stored in a 
One-Touch key or Speed-Dial location for 
Broadcasting.
Handset Volume 
Volume setting for the handset.
Help list
A printout of the complete Menu table that 
you can use to program your machine 
when you do not have the User’s Guide 
with you.
Journal Period
The pre-programmed time period 
between automatically printed Fax 
Journal Reports. You can print the Fax 
Journal on demand without interrupting 
the cycle.
LCD (liquid crystal display)
The display screen on the machine that 
shows interactive messages during 
On-Screen Programming and shows the 
date and time when the machine is idle.
Manual fax 
When you lift the handset or press 
Hook/Hold  so you can hear the receiving 
fax machine answer before you press 
Start  to begin sending.
Menu mode
Programming mode for changing your 
machine’s settings.
 
						

							
GlossaryG - 3
OCR (optical character recognition)
MFC-7220 and MFC-7225N only:
The bundled ScanSoft® OmniPage® 
software application converts an image of 
text to text you can edit. 
One-Touch
Keys on the machine’s control panel 
where you can store numbers for easy 
dialing. 
FAX-2820 and FAX-2920 only:
You can store a second number on each 
key if you press  Shift and the One-Touch 
key together.
Out of Paper Reception
Receives faxes into the machine’s 
memory when the machine is out of paper.
Overseas Mode
Makes temporary changes to the fax 
tones to accommodate noise and static on 
overseas phone lines.
Paging
This feature enables your machine to call 
your pager when a fax is received into its 
memory.
Pause
Allows you to place a 3.5 second delay in 
the dialing sequence stored on 
One-Touch keys and Speed-Dial 
numbers. Press  Redial/Pause as many 
times as needed for longer pauses.
Photo resolution
A resolution setting that uses varying 
shades of gray for the best representation 
of photographs.
Polling 
The process of a fax machine calling 
another fax machine to retrieve waiting fax 
messages.
Pulse 
A form of rotary dialing on a telephone 
line.
Quick Dial List
A listing of names and numbers stored in 
One-Touch and Speed-Dial memory, in 
numerical order.
Real Time Transmission
When memory is full, you can send faxes 
in real time.
Remaining jobs
You can check which jobs are waiting in 
memory and cancel jobs individually.
Remote Access Code
Your own four-digit code (--- ) that 
allows you to call and access your 
machine from a remote location.
Remote Retrieval Access 
The ability to access your machine 
remotely from a touch tone phone.
Resolution
The number of vertical and horizontal lines 
per inch. See: Standard, Fine, Super Fine 
and Photo.
Ring Delay
The number of rings before the machine 
answers in 
Fax Only and Fax/Tel 
mode.
Ring Volume
Volume setting for the machine’s ring.
Scanning
The process of sending an electronic 
image of a paper document into your 
computer.
Search
An electronic, alphabetical listing of stored 
One-Touch, Speed-Dial and Group 
numbers.
Speed-Dial
A pre-programmed number for easy 
dialing. You must press the 
Search/Speed Dial  key, #, and the three 
digit code, and  Start to start the dialing 
process.