Xerox Phaser 6180MFP User Manual

Adjusting Scanning Options
Phaser® 6180MFP Multifunction Printer 
7-19
Setting the Scan Resolution
You may want to change the scan resolution depending on the way you plan to use the scanned 
image. Scan resolution affects both the size and image quality of the scanned image file. The 
higher the scan resolution, the larger the file size.
 
To select the scan resolution:
1.Press the System button.
2.Select 
Default Settings, and then press the OK button.
3.Select 
Scan Defaults, and then press the OK...

Adjusting Scanning Options
Phaser® 6180MFP Multifunction Printer 
7-20
Setting the Original Size
To specify the size of the original:
1.Press the System button.
2.Select 
Default Settings, and then press the OK button.
3.Select 
Scan Defaults, and then press the OK button.
4.Select 
Document Size, and then press the OK button.
5.Select a specific paper size to determine the area to be scanned, and then press the OK 
button. The factory default setting is A4/Letter.
Setting the Scanned Image File Type
To...

Adjusting Scanning Options
Phaser® 6180MFP Multifunction Printer 
7-21
Changing the Scan Settings for an Individual Job
To temporarily change a scan setting when emailing the scanned image:
1.Press the E-mail button.
2.Press the Down Arrow or the Up Arrow button to scroll through the menu of settings.
3.Change the selected setting, and then press the OK button.
4.Press the Start button to begin the scan.
To temporarily change a scan setting when scanning to a computer:
1.Press the Scan button.
2.Select...

Phaser® 6180MFP Multifunction Printer 
8-1 This chapter includes:
 ■Fax Setup on page 8-2
■Basic Faxing on page 8-4
■Using the Address Book When Faxing on page 8-6
■Selecting Fax Options for Single Jobs on page 8-11
■Fax Configuration on page 8-13
■Managing Fax Functions on page 8-14
■Solving Fax Problems on page 8-18
See also: 
Printer Management Software on page 3-1
Faxing tutorial (English Only) at www.xerox.com/office/6180MFPsupport
 
Faxing
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Fax Setup
Phaser® 6180MFP Multifunction Printer 
8-2
Fax Setup
Before faxing, you need only to ensure that the telephone line is plugged in, and set a country 
code and telephone number for the printer. To prepare the printer for faxing:
1.If necessary, plug the telephone line from the wall into the FAX connector on the rear 
panel of the printer. 
You can also connect a telephone line out to a telephone if you wish.
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Fax Setup
Phaser® 6180MFP Multifunction Printer 
8-3 2.On the control panel, press the System button, select 
Admin Menu, Fax Settings, 
Country, and then press the OK button.
3.Press the Up Arrow or Down Arrow button to select the country you are in, and then 
press the OK button.
4.Select 
Ye s when asked to restart the printer.
5.On the control panel, press the System button, select 
Admin Menu, Fax Settings, Yo u r  
Fax Number
, and then press the OK button.
6.Use the alphanumeric keypad to enter...

Basic Faxing
Phaser® 6180MFP Multifunction Printer 
8-4
Basic Faxing
This section includes:
■Sending a Fax from the Printer on page 8-4
■Sending a Fax from Your Computer on page 8-5
Note: Before faxing you must set the country code and fax number for the printer. See Fax 
Setup on page 8-2.
Sending a Fax from the Printer
To quickly send a fax from the printer to a single recipient using factory defaults:
1.Select one of the following methods: 
■Document Glass: Place the document you are faxing facedown...

Basic Faxing
Phaser® 6180MFP Multifunction Printer 
8-5
Sending a Fax from Your Computer
You can send a fax to the printer from an application on your Windows computer. To use the 
LAN Fax function you need to have the PCL driver installed.
To send a fax from a Windows 2000, Windows XP, Windows Server 2003, or Windows Vista 
application:
1.Access the application’s Print dialog box, select your Phaser 6180MFP printer, and then 
click the Properties button to open the printer driver. In some applications,...

Using the Address Book When Faxing
Phaser® 6180MFP Multifunction Printer 
8-6
Using the Address Book When Faxing
You can create and save fax information for individuals or groups to whom you often send 
faxes. This saves time so that you can quickly select saved names and numbers without having 
to re-enter them each time you want to send a fax.
This section includes:
■Faxing to an Individual on page 8-6
■Faxing to a Group on page 8-8
Faxing to an Individual
Set up and save individual names and fax...

Using the Address Book When Faxing
Phaser® 6180MFP Multifunction Printer 
8-7
Using the Address Book Editor to Add an Individual
Note: To use the Address Book Editor, your computer must be connected to the printer with a 
USB cable.
1.Windows: On the Start menu, select Programs > Xerox > Phaser 6180MFP > Address 
Book Editor, and then click OK.
Macintosh: Open the Applications folder, and then select 
Xerox/Phaser6180MFP/Address Book Editor, and then click OK.
2.In the left pane, right-click the Fax...