Xerox Phaser 6180MFP User Manual

Using the Address Book When Faxing
Phaser® 6180MFP Multifunction Printer 
8-8 5.Press the OK button after selecting the recipients.
6.Press the Start button.
The printer starts the fax job.
Note: To stop a fax from sending, press the Stop button.
Faxing to a Group
Set up and save group names to easily access them when you want to send a fax to a group. 
Groups can include both individual and group entries once they have been set up. 
Note: Individual entries must be set up before groups can be defined....

Using the Address Book When Faxing
Phaser® 6180MFP Multifunction Printer 
8-9
Using Address Book Editor to Create a Group
To create a fax group with the Address Book Editor:
1.Windows: On the Start menu, select Programs > Xerox > Phaser 6180MFP > Address 
Book Editor, and then click OK.
Macintosh: Open the Applications folder, and then select 
Xerox/Phaser6180MFP/Address Book Editor, and then click OK.
2.In the left-hand pane, right-click the Fax icon, and then select New and New Group.
The Group Dial...

Using the Address Book When Faxing
Phaser® 6180MFP Multifunction Printer 
8-10 6.Select the check box of individuals that you want to be in the group. Deselect the check 
box of individuals you want removed from the group.
Note: Use the Directory List to links at the bottom of the screen to see additional Fax 
Address Book entries.
7.Click Save Changes when you have finished editing the group.
The address book is saved with the edited group.
Editing Group Entries with the Address Book Editor
To edit an...

Selecting Fax Options for Single Jobs
Phaser® 6180MFP Multifunction Printer 
8-11
Selecting Fax Options for Single Jobs
This section includes:
 ■Setting the Fax Resolution on page 8-11
■Selecting the Original Type on page 8-11
■Making the Image Lighter or Darker on page 8-12
■Delay Sending a Fax on page 8-12
■Enabling Color Fax on page 8-12
■Changing the Default Fax Job Settings on page 8-13
Setting the Fax Resolution
To set the fax resolution:
1.On the control panel, press the Fax button.
2.Select...

Selecting Fax Options for Single Jobs
Phaser® 6180MFP Multifunction Printer 
8-12
Making the Image Lighter or Darker
To lighten or darken an image when it is faxed:
1.On the control panel, press the Fax button.
2.Select 
Lighten/Darken, and then press the OK button.
3.Press the Forward Arrow or Back Arrow to lighten or darken the fax, and then press the 
OK button. 
 
Note: The factory default is Normal.
Delay Sending a Fax
To send a fax at a specified time (within 24 hours):
1.On the control panel,...

Changing the Default Fax Job Settings
Phaser® 6180MFP Multifunction Printer 
8-13
Changing the Default Fax Job Settings
To change the default fax settings:
1.Press the System button.
2.Select 
Default Settings, and then press the OK button.
3.Select 
Fax Defaults, and then press the OK button.
4.Press the Up Arrow or Down Arrow button to select the setting you want to change.
5.Change the settings, and when finished press the Exit button.
Fax Configuration
To access settings for configuring the printer...

Managing Fax Functions
Phaser® 6180MFP Multifunction Printer 
8-14
Managing Fax Functions
This section includes:
■Printing Transmission Reports on page 8-14
■Enabling or Disabling Secure Faxes on page 8-15
■Limiting Access to Fax and Scan Operations on page 8-16
■Limiting Who Can Send Faxes to the Printer on page 8-16
■Printing Fax Reports on page 8-17
■Inserting Pauses in Fax Numbers on page 8-17
Printing Transmission Reports
To select a default option for printing fax transmission reports: 
1.On the...

Managing Fax Functions
Phaser® 6180MFP Multifunction Printer 
8-15
Enabling or Disabling Secure Faxes
When the Secure Receive Lock option is enabled, a password is required before faxes can be 
printed or removed.
To enable or disable Secure Receive Lock:
1.On the control panel, press the System button.
2.Select 
Admin Menu, and then press the OK button.
3.Select 
Secure Settings, and then press the OK button.
4.Select 
Panel Lock, and then press the OK button twice.
5.Select 
Enable, and then press the...

Managing Fax Functions
Phaser® 6180MFP Multifunction Printer 
8-16
Limiting Access to Fax and Scan Operations
Enabling the Scan/Fax Lock option limits access to fax and scan operations by requiring a 
password to be entered before faxing or scanning.
To enable or disable Scan/Fax Lock:
1.On the control panel, press the System button.
2.Select 
Admin Menu, and then press the OK button.
3.Select 
Secure Settings, and then press the OK button.
4.Select 
Panel Lock, and then press the OK button twice....

Managing Fax Functions
Phaser® 6180MFP Multifunction Printer 
8-17
Printing Fax Reports
Several fax reports are available to provide information about faxing activities, directories, and 
pending jobs. The Speed Dial report and the Address Book report display information about 
fax numbers, individual, or group recipients. The Fax Activity report provides information 
about completed fax jobs. The Fax Pending report provides a list of faxes waiting to be sent.
To print a fax report:
1.On the control...