Xerox Phaser 3200MFP User Manual

							6Printing 
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6Printing
This chapter includes:
• Installing Printer Software in Windows – page 6-2
• Printing a Document – page 6-6
• Advanced Printing – page 6-16
• Sharing the Printer Locally – page 6-27
• Using Windows PostScript Driver (Phaser 3200MFP/N Only) – page 6-28
• Using Your Printer in Linux – page 6-32 
• Using Your Machine with a Macintosh (Phaser 3200MFP/N only) – page 6-46
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Installing Printer Software in Windows
This chapter includes:
• Installing Printer Software – page 6-2
NOTE: For Windows 2000/XP(32/64bit)/2003(32/64bit)/Vista, the system 
administrator should install the software.
Installing Printer Software
All applications should be closed on your PC before beginning installation.
Installing Xerox Drivers using the USB port 
1.Plug the USB cable into the Printer and connect it to your Personal 
Computer (PC). Start your PC and turn on the Printer.
2.Insert the Xerox Drivers CD into the CD-ROM drive. 
If you use Windows Vista, when you are asked to allow the installation, 
click Continue.
The CD-ROM should automatically run, and an installation window 
appears.
If the installation window does not appear, click Start and then Run. Type 
X:\Setup.exe, replacing X with the letter of your CD-ROM drive and 
click OK.
If you use Windows Vista, click Start   All Programs   Accessories 
  Run, and type X:\Setup.exe
NOTE: If the New Hardware Wizard window appears during the installation 
procedure, click 
 in the upper right corner of the box to close the window, 
or click Cancel.
3.When the language selection window appears, select the appropriate 
language and then click Next.
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4.Choose the components you want to install and then click Next.
5.Click Next.
6.Click Finish. The driver installation is now complete.
Installing Xerox Drivers using the Network (Phaser 
3200MFP/N only)
When you connect your printer to a network, you must first configure the TCP/
IP settings for the printer. See Configuring TCP/IP on page 3-3
After you have assigned and verified the TCP/IP settings, you are ready to 
install the software on each computer on the network.
1.Make sure that the printer is connected to your network and powered on. 
For details about connecting to the network, see Making Connections on 
page 2-8
2.Insert the Xerox Drivers CD into the CD-ROM drive. 
If you use Windows Vista, when you are asked to allow the installation, 
click Next.
The CD-ROM should automatically run, and an installation window 
appears.
If the installation window does not appear, click Start and then Run. Type 
X:\Setup.exe, replacing X with the letter of your CD-ROM drive and 
click OK.
If you use Windows Vista, click Start   All Programs   Accessories 
  Run, and type X:\Setup.exe
NOTE: If the New Hardware Wizard window appears during the installation 
procedure, click 
 in the upper right corner of the box to close the window, 
or click Cancel.
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3.When the language selection window appears, select the appropriate 
language and then click Next.
4.Choose the components you want to install and then click Next.
5.Click Next.
Click Finish. The driver installation is now complete.
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Selecting the Xerox Network Printer Port 
To print to the Xerox Network Printer port, you need to select it in the printer 
driver.
1.From the Windows Start menu, selecting Settings and then Printer to 
open the Printer folder.
In Windows XP(32/64bit)/2003(32/64bit), select Start and then Printers 
and Faxes.
For Windows Vista, select Start  Control Panel  Hardware and 
Sound  Printers.
2.Right-click on the your printer name icon and select Properties from 
the pop-up menu. 
3.In Windows 98/Me, click the Details tab. 
In Windows 2000/XP(32/64bit)/2003(32/64bit)/Vista, click the Ports tab.
4.Click Add Port.
5.In Windows 98/Me, click Other, and select Standard TCP/IP Port. Click 
OK. 
In Windows 2000/XP(32/64bit)/2003(32/64bit)/Vista, select Standard 
TCP/IP Port and click New Port.
6.The Network Printer Port Wizard window appears. Select the method for 
detecting the network interface card of your machine and enter the asso-
ciated address, if necessary. Click Next.
You can find a print server by entering the printer’s IP address, MAC 
address, or IPX/SPX address. To search through all of the interface cards 
connected to the network, select Auto Detection on the network.
7.If you selected Auto Detection on the network, the system detects all of 
the print servers and displays a list. Select your printer you want to use 
then click Next.
8.Type a port name to identify the new printer and click Finish.
9.The selected port displays on the print port list. Click OK or Close.
10.You are finished. To send a job to the network printer, select the printer 
from the application programme.
NOTE: The printer that has been installed will become the default printer.
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Printing a Document
This machine allows you to print in various Windows applications, a Macintosh 
computer, or a Linux system. The exact steps for printing a document may 
vary depending on the application you use. 
Basic Printing
NOTE: Your printer driver Properties window that appears in this User 
Guide may differ depending on the printer in use. However the composition of 
the printer properties window is similar.
NOTE: Check the Operating System(s) that are compatible with your printer. 
Please refer to the OS Compatibility section of Printer Specifications in your 
Printer User Guide.
NOTE: If you need to know the exact name of your printer, you can check 
the supplied CD-ROM.
The following procedure describes the general steps required for printing from 
various Windows applications. The exact steps for printing a document may 
vary depending on the application program you are using. Refer to the User 
Guide of your software application for the exact printing procedure.
1.Open the document you want to print.
2.Select Print from the File menu. The Print window is displayed. It may 
look slightly different depending on your application. 
The basic print settings 
are selected within the 
Print window. These 
settings include the 
number of copies and 
print range.
3.Select your printer 
driver from the Name 
drop-down list.
Make sure that 
your printer is 
selected.
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4.To take advantage of the printer features provided by your printer driver, 
click Properties or Preferences in the application’s Print window. For 
details, see Printer Settings on page 6-7.
If you do not have Properties or Preferences, select either Setup, 
Printer, or Options in your Print window. Then click Properties on the 
next screen.
5.Click OK to close the printer properties window.
6.To start the print job, click OK or Print in the Print window.
Printer Settings
You can use the printer properties window, which allows you to access all of 
the printer options you need when using your printer. When the printer 
properties are displayed, you can review and change the settings needed for 
your print job. 
Your printer properties window may differ, depending on your operating 
system. This User Guide shows the Properties window for Windows XP.
Your printer driver Properties window that appears in this User Guide may 
differ depending on the printer in use.
If you access printer properties through the Printers folder, you can view 
additional Windows-based tabs (refer to your Windows User Guide).
NOTE: Most Windows applications will override settings you specify in the 
printer driver. Change all print settings available in the software application 
first, and change any remaining settings using the printer driver. 
NOTE: The settings you change remain in effect only while you are using the 
current program. To make your changes permanent, make them in the 
Printers folder. 
NOTE: The following procedure is for Windows XP. For other Windows OS, 
refer to the corresponding Windows Users Guide or online help.
1.Click the Windows Start button.
2.Select Printers and Faxes.
3.Select your printer driver icon.
4.Right-click on the printer driver icon and select 
Printing Preferences.
5.Change the settings on each tab, click OK.
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Layout Tab
The Layout tab provides 
options to adjust how the 
document appears on the 
printed page. The Layout 
Options includes Multiple 
Pages per Side and Poster 
Printing. See Basic Printing 
on page 6-6 for more 
information on accessing 
printer properties.  
 Paper Orientation
Paper Orientation allows you 
to select the direction in 
which information is printed 
on a page. 
Portrait prints across the width of the page, letter style. 
Landscape prints across the length of the page, spreadsheet style. 
Rotate allows you to rotate the page 
the selected degrees.
Layout Options allows you to select 
advanced printing options. You can 
choose Multiple Pages per Side and 
Poster Printing.
For details, see Printing Multiple Pages on One Sheet of Paper (N-Up Printing) 
on page 6-16.
For details, see Printing Posters on page 6-17.
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 Landscape Portrait
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Paper Tab
Use the following options to set the basic paper handling specifications when 
you access the printer properties. See Basic Printing on page 6-6 for more 
information on accessing printer properties. 
Click the Paper tab to access various paper properties. 
Copies
Copies allows you to choose the number of copies to be printed. You can 
select 1 to 999 copies. 
Size
Size allows you to set the size of paper you loaded in the tray.If the required 
size is not listed in the Size box, click Custom. When the Custom Paper 
Setting window appears, set the paper size and click OK. The setting appears 
in the list so that you can select it. 
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Enter the custom name 
you want to use. 
Enter the paper size. 
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Source
Make sure that Source is set to the corresponding paper tray.
Use the Manual Feeder
 source when printing to special material. You need to 
load one sheet at a time into the manual tray.
If the paper source is set to Auto Selection, the machine automatically picks 
up print material in the following order: the manual tray and the paper tray.
Layout Type
Make sure that Type is set to Printer Default. If you load a different type of 
print material, select the corresponding paper type. If you use cotton paper, 
set the paper type to Thick Paper for best printing. To use recycled paper, 
with weighs from 20lb to 24lb (75~90g/m
2), or colored paper, select Color 
Paper.
Scaling Printing
Scaling Printing allows you to automatically or manually scale your print job 
on a page. You can choose from None, Reduce/Enlarge, and Fit to Page. 
•
For details, see Printing a Reduced or Enlarged Document on page 6-18.
•
For details, see Fitting Your Document to a Selected Paper Size on 
page 6-19.
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