Xerox Phaser 3200MFP User Manual

							7Scanning 
Xerox Phaser 3200MFP7-9
13.Press Stop/Clear to return to Standby mode.
Changing the settings for each scan job
Your machine provides you with the following setting options to allow you to 
customize your scan jobs.
•Resolution: Sets the image resolution.
•Scan Color: Sets the colour mode.
To customize the settings before starting a scan job:
1.Press Menu until “Network setup” appears on top line of the display.
2.Press the scroll button (  or  ) until “Email Setup” appears on the bottom 
line of the display and press Enter.
3.Press Enter when “Email setting” appears.
4.Press the scroll button (  or  )  until the scan setting option you want 
appears and press Enter.
5.Press the scroll button (  or  )  until the desired status appears and press 
Enter.
6.Repeat steps 4 and 5 to set other setting options.
7.When you have finished, press Stop/Clear to return to Standby mode.
Changing the default scan settings
To avoid having to customize the scan settings for each job, you can set up 
default scan settings for each scan type.
1.Press Menu until “Network setup” appears on top line of the display.
2.Press the scroll button (  or  ) until “Email Setup” appears on the bottom 
line of the display and press Enter.
3.Press the scroll button (  or  )  until “Default-Change” appears on the 
bottom line of the display and press Enter.
4.Press the scroll button (  or  )  until the scan setting option you want 
appears and press Enter.
5.Press the scroll button (  or  )  until the desired status appears and press 
Enter.
6.Repeat steps 4 and 5 to change other settings.
7.To change the default settings for other scan types, press Exit and 
repeat from step 4.
8.Press Stop/Clear to return to Standby mode.
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7 Scanning 
7-10Xerox Phaser 3200MFP
Enabling network scan
You can enable and disable network scan from your machine. 
1.Press Menu until “Maintenance” appears on top line of the display.
2.Press the scroll button (  or  ) until “Network Scan” appears on the 
bottom line. Press  Enter.
3.Press the scroll button (  or  ) to display “Enable” on the bottom line and 
press  Enter.
Selecting “Disable” means that the network scan is disabled.
4.Press  Enter to save the selection.
To return to Standby mode, press  Stop/Clear.
Setting up Address Book
You can set up  Address Book with the email addresses you use frequently 
via 
CentreWare IS.
NOTE: You can also click Import to upload your address book from your 
computer. A .csv file is required.
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							7Scanning 
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Configuring group email numbers
1.Enter your machine’s IP address as the URL in a browser and click Go to 
access the web site of your machine.
2.Click Properties and E-mail.
3.Click Group Address Book and ADD.
4.Select a group number and enter the group name you want.
5.Select email numbers that will be included in the group.
6.Click Save Changes.
Using Address Book entries
To retrieve an email address, use the following way:
Group email numbers
To use a group email entry, you need to search for and select it from memory.
When you are prompted to enter a destination address while sending an 
email, press Phone Book. Please refer to Searching Address Book for an 
entry on page 7-12
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7-12Xerox Phaser 3200MFP
Searching Address Book for an entry
There is a way to search for an address in memory. 
1.If necessary, press Scan.
2.Press the scroll button (  or  ) until “Email” appears on the bottom line of 
the display and press  Enter.
3.Press  Phone Book .
1) Press the scroll button (  or  ) until the number category you want  appears and press  Enter.
2) Press the scroll button (  or  ) until the name you want appears and  press  Enter.
Printing Address Book
You can check your  Phone Book settings by printing a list. 
Please refer to  Address Book List on page 8-23 .
1.Press Menu until “Reports” appears on the top line of the display. 
“Address Book” appears on the bottom line of the display.
2. Press  Enter.
3.Press the scroll button (  or  ) until “E-mail” appears of the display and 
press  Enter.
4.Press the scroll button (  or  ) until the address category you want 
appears and press  Enter.
The selected address book prints out.
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							8 Faxing 
Xerox Phaser 3200MFP8-1
8Faxing
This chapter gives you information about using your machine as a fax 
machine. 
This chapter includes:
• Setting Up the Fax System – page 8-2
• Sending a Fax – page 8-4
• Receiving a Fax – page 8-9
• Automatic Dialing – page 8-13
• Other Ways to Fax – page 8-18
• Additional Features – page 8-22
• Sending a fax from a PC – page 8-28
NOTE: You need to press Fax to activate Fax mode.
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							8 Faxing 
8-2Xerox Phaser 3200MFP
Setting Up the Fax System
Changing the Fax Setup options
1.Press Menu until “Fax Setup” appears on the top line of the display. 
The first available menu item, “Receive Mode”, displays on the bottom 
line.
2.Press the scroll button (  or  ) until you see the desired menu item on the 
bottom line and press Enter. 
If you select “Receive Mode”, you will see “Resolution”.
3.Use the scroll button (  or  ) to find the desired status or use the number 
keypad to enter the value for the option you have selected.
4.Press Enter to make your selection. The next Fax Setup option appears.
5.If necessary, repeat steps 2 through 4.
6.To return to Standby mode, press Stop/Clear.
Available Fax Setup Options
OptionDescription
Receive Mode
You can select the default fax receiving mode.
In Te l mode, you can receive a fax by picking up the 
handset of the extension phone and then pressing the 
remote receive code (see 
Receive Code on page 8-3). 
Alternatively, you can press 
Manual Dial (you can hear a fax 
tone from the remote machine) and then press 
Start on the 
control panel of your machine. 
In the 
Fax mode, the machine answers an incoming call and 
immediately goes into fax reception mode. 
In Ans/Fax mode, the answering machine answers an 
incoming call, and the caller can leave a message on the 
answering machine. If the fax machine senses a fax tone on 
the line, the call automatically switches to Fax mode. 
In DRPD mode, you can receive a call using the Distinctive 
Ring Pattern Detection (DRPD) feature. This option is 
available only when you set up the DRPD Mode. For further 
details, see 
Receiving Faxes Using the DRPD Mode on 
page 8-11
.
Ring To Answer
You can specify the number of times the machine rings, 
from 1 to 7, before answering an incoming call.
Lighten/Darken
You can select the default contrast mode to fax your 
documents lighter or darker.
Lighten works well with dark print.
Normal works well with standard typed or printed 
documents.
Darken works well with light print or faint pencil markings. 
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							8 Faxing 
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Redial Term
Your machine can automatically redial a remote fax 
machine if it was busy. Intervals from 1 to 15 minutes can 
be entered.
Redials
You can specify the number of redial attempts, from 1 to 13.
MSG Confirm
You can set your machine to print a report showing whether 
a transmission was successful, how many pages were sent, 
and more. The available options are On, Off, and On-Err, 
which prints only when a transmission is not successful.
Auto Report
This produces a report with detailed information about the 
previous 50 communications operations, including time and 
dates. The available options are On or Off.
Auto Reduction
When receiving a document containing pages as long as or 
longer than the paper loaded in the tray, the machine can 
reduce the size of the document to fit the size of the paper 
loaded in the machine. Select On if you want to 
automatically reduce an incoming page. 
With this feature set to Off, the machine cannot reduce the 
document to fit onto one page. The document will be 
divided and printed in actual size on two or more pages.
Discard Size
When receiving a document containing pages as long as or 
longer than the paper installed in your machine, you can set 
the machine to discard any excess at the bottom of the 
page. If the received page is outside the margin you set, it 
will print in actual size on two or more sheets of paper.
When the document is outside the margin and the Auto 
Reduction feature is turned on, the machine reduces the 
document to fit it onto the appropriately-sized paper and 
discard does not occur. If the Auto Reduction feature is 
turned off or fails, data outside the margin will be discarded. 
Settings range from 0 to 30 mm.
Receive Code
The Receive Start Code allows you to initiate fax reception 
from an extension phone plugged into the EXT. jack on the 
back of the machine. If you pick up the extension phone 
and hear fax tones, enter the Receive Start Code. The 
Receive Start Code is preset to *9* at the factory. Settings 
range from 0 to 9. See 
Receiving Manually Using an 
Extension Telephone on page 8-11
 for more information 
about using the code.
DRPD Mode
You can receive a call using the Distinctive Ring Pattern 
Detection (DRPD) feature, which enables a user to use a 
single telephone line to answer several different telephone 
numbers. In this menu, you can set the machine to 
recognize which ring patterns to answer. For details about 
this feature, 
see Receiving Faxes Using the DRPD 
Mode on page 8-11
.
OptionDescription
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							8 Faxing 
8-4Xerox Phaser 3200MFP
Sending a Fax
Loading a Document
You can use the Automatic Document Feeder (ADF) or the document glass to 
load an original document for faxing. Using the ADF, you can load up to 30 
sheets of 20 lb (75 g/m
2 bond) paper at a time. You can, of course, place only 
one sheet at a time on the document glass. For details about preparing a 
document, see Making Copies on page 5-2.
To fax a document using the Automatic Document 
Feeder (ADF):
1.Load the document face up into the ADF. You can insert up to 30 sheets 
at a time. 
Make sure that the bottom of 
the document stack matches 
the paper size marked on the 
document tray.
2.Adjust the document guide on 
the ADF to match the width of 
the document.
NOTE: Dust on the ADF glass 
may cause black lines on the 
printout. Use the recommend 
materials to keep the ADF glass 
clean.  Refer to Cleaning the Scan 
Unit on page 9-5.
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							8 Faxing 
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To fax a document from the document glass: 
1.Lift and open the document cover.
2.Place the document face down on 
the document glass and align it 
with the top left corner of the glass.
NOTE: Make sure that no other 
documents are in the ADF (Automatic 
Document Feeder). A document in the 
ADF has priority over a document on 
the document glass.
3.Close the document cover.
Adjusting the Document Resolution
The default document settings produce good results when using typical text-
based documents.
If you send documents that are of a poor quality, or contain photographs, you 
can adjust the resolution to produce a higher quality fax.
1.Press Resolution on the control panel. 
2.By pressing Resolution or the scroll button (  or  ), you can choose 
from Standard, Fine, Super Fine, Photo, and Color.
3.When the mode you want to use displays, press Enter to make your 
selection.
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							8 Faxing 
8-6Xerox Phaser 3200MFP
The document types recommended for the resolution settings are described 
in the table below:
NOTE: For memory transmission, Super Fine mode is not available. The 
resolution setting is automatically changed to Fine. 
When your machine is set to Super Fine resolution and the receiving fax 
machine does not support Super Fine resolution, the machine transmits using 
the highest resolution mode supported by the other fax machine.
Sending a Fax Automatically
1.Load the document(s) face up into the ADF, or place a single document 
face down on the document glass.
For details about loading a document, see Loading a Document on 
page 8-4.
2.Press the Fax button.
3.Adjust the document resolution to suit your fax needs (see Adjusting the 
Document Resolution on page 8-5).
If you need to change the brightness, see Lighten/Darken on page 8-2.
4.Enter the remote fax phone number using the number keypad.
You can also press and hold the digit button of the speed dial number if 
you have assigned one. To store the speed dial number, see Storing a 
Number for Speed Dialing on page 8-13.
5.Press Start.
6.When a document is placed on the document glass, the display shows 
“Another Page?” on the top line after the document is scanned into the 
memory. If you have the next page, remove the scanned page and place 
ModeRecommended for:
StandardDocuments with normal sized characters.
FineDocuments containing small characters or thin lines or 
documents printed using a dot-matrix printer.
Super FineDocuments containing extremely fine detail. Super Fine mode 
is enabled only if the machine with which you are 
communicating also supports the Super Fine resolution. See 
the notes below.
PhotoDocuments containing shades of gray or photographs.
ColorDocuments with colors. Sending a color fax is only possible if 
the receiving machine supports color fax reception and you 
send the fax manually. In this mode, memory transmission is 
not available.
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