Xerox Phaser 3200MFP User Manual

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4.Press the scroll button (  or  ) to scroll through the machine’s memory 
until the name and number you want to dial display. You can search 
upwards or downwards through the entire memory in alphabetical order, 
from A to Z.
While searching through the machine’s memory, each entry is preceded 
by either “S” for speed dial or “G” for group dial numbers. These letters tell 
you how the number is stored. 
5.When the name and/or the number you want displays, press Start or 
Enter to dial. 
Searching with a Particular First Letter
1.Press the Fax button.
2.Press Phone Book.
3.Press Enter when “Search&Dial” appears on the display.
4.Press the button labeled with the letter you want to search for. A name 
beginning with the letter displays.
For example, if you want to find the name “MOBILE” press the number 
6 
button, which is labeled with “MNO”.
5.Press the scroll button (  or  ) to display the next name.
6.When the name and/or the number you want displays, press Start or 
Enter to dial.
Printing a Phonebook List
You can check your automatic dial setting by printing a Phonebook list.
1.Press the Fax button.
2.Press Phone Book.
3.Press Phone Book or the scroll button (  or  ) until “Print” appears on 
the bottom line and press Enter.
A list showing your speed dial, and group dial entries prints out.
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Other Ways to Fax
Sending Broadcast Faxes
Using the Broadcasting button on the control panel, you can use the 
broadcast fax feature, which allows you to send a document to multiple 
locations. Documents are automatically stored in memory and sent to a 
remote station. After transmission, the documents are automatically erased 
from memory.
1.Load the document(s) face up into the ADF, or place a single document 
face down on the document glass.
For details about loading a document, see Loading a Document on 
page 8-4.
2.Press the Fax button.
3.Adjust the document resolution to suit your fax needs (see Adjusting the 
Document Resolution on page 8-5).
If you need to change the brightness, see Lighten/Darken on page 8-2.
4.Press Broadcasting on the control panel.
5.Enter the number of the first receiving machine using the number 
keypad.
You can also press and hold the digit button of the speed dial number if 
you have assigned one. To store the speed dial number, see Storing a 
Number for Speed Dialing on page 8.13.
6.Press Enter to confirm the number. The display asks you to enter 
another fax number to send the document.
NOTE: The Another No. prompt does not appear if you have added numbers 
for another broadcast or delay fax job. You must wait until the job is 
completed.
7.To enter more fax numbers, press the scroll button (  or  ) to display 
Yes and press Enter. Repeat steps 5 and 6. You can add up to 10 
destinations.
Note that you can input group dial numbers only once at first.
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8.When you finish entering fax numbers, press the scroll button (  or  ) to 
display No and press Enter.
The document is scanned into memory before transmission. The display 
shows memory capacity and the number of pages being stored in 
memory.
For a document placed on the document glass, the display asks if you 
want to load another page. To add more documents, press the scroll 
button  (  or  ) to display Yes and press Enter. 
To send the fax immediately, press the scroll button (  or  ) to display 
No and press Enter.
9.The machine begins sending the document to the numbers you entered 
in the order in which you entered them.
Sending a Delayed Fax
You can set your machine to send a fax at a later time when you will not be 
present.  This allows a user to take advantage of lower phone rates.
1.Load the document(s) face up into the ADF, or place a single document 
face down on the document glass.
For details about loading a document, see Loading a Document on 
page 8-4.
2.Adjust the document resolution to suit your fax needs (see Adjusting the 
Document Resolution on page 8-5).
If you need to change the brightness, see Lighten/Darken on page 8-2.
3.Press Menu until “Fax Feature” appears on the top line of the display. 
The first available menu item, “DelayFax” displays on the bottom line.
4.Press Enter.
5.Enter the number of the receiving machine using the number keypad.
You can also press and hold the digit button of the speed dial number if 
you have assigned one. To store the speed dial number, see Storing a 
Number for Speed Dialing on page 8.13.
6.Press Enter to confirm the number on the display. The display asks you 
to enter another fax number to which to send the document.
NOTE: The Another No. prompt does not appear if you have added numbers 
for another broadcast or delay fax job. You must wait until the job is 
completed.
7.To enter more fax numbers, press the scroll button (  or  ) to display 
Yes and press Enter. Repeat steps 5 and 6. You can add up to 10 
destinations.
Note that you can input group dial numbers only once at first.
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8.When you finish entering fax numbers, press the scroll button (  or  ) to 
display No and press Enter.
The display asks you to enter a name. 
9.To assign a name to the transmission, enter the name you want. For 
details about entering characters, see Entering Characters Using the 
Number Keypad on page 2-16.
If you do not want to assign a name, skip this step.
10.Press Enter. The display shows the current time and asks you to enter 
the starting time when the fax is to be sent. 
11 .Enter the time using the number keypad.
To select “AM” or “PM” for 12-hour format, press the   or   button or any 
number button.
If you set a time earlier than the current time, the document will be sent at 
that time on the following day. 
12.Press Enter when the starting time displays correctly.
13.The document is scanned into memory before transmission. The display 
shows memory capacity and the number of pages being stored in 
memory.
For a document placed on the document glass, the display asks if you 
want to load another page. To add more documents, press the scroll 
button (  or  ) to display Yes and press Enter. Or, press the scroll button 
(  or  ) to display No and press Enter.
14.The machine returns to Standby mode. The display reminds you that you 
are in Standby mode and that a delayed fax is set.
NOTE: If you want to cancel the delayed transmission, see Canceling a 
Scheduled Fax on page 8.22.
Sending a Priority Fax
Using the Priority Fax feature, a high priority document can be sent ahead of 
reserved operations. The document is scanned into memory and transmitted 
when the current operation is finished. In addition, priority transmission will 
interrupt a broadcast operation between stations (i.e., when the transmission 
to station A ends, before transmission to station B begins) or between redial 
attempts.
1.Load the document(s) face up into the ADF, or place a single document 
face down on the document glass.
For details about loading a document, see Loading a Document on 
page 8-4.
2.Adjust the document resolution to suit your fax needs (see Adjusting the 
Document Resolution on page 8-5).
If you need to change the brightness, see Lighten/Darken on page 8-2.
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3.Press Menu until “Fax Feature” appears on the top line of the display. 
4.Press the scroll button (  or  ) to display “Priority Fax” on the bottom line 
and press Enter.
5.Enter the number of the receiving machine using the number keypad.
You can also press and hold the digit button of the speed dial number if 
you have assigned one. To store the speed dial number, see Storing a 
Number for Speed Dialing on page 8.13.
6.Press Enter to confirm the number. The display asks you to enter a 
name. 
7.To assign a name to the transmission, enter the name you want. For 
details about entering characters, see Entering Characters Using the 
Number Keypad on page 2-16.
If you do not want to assign a name, skip this step.
8.Press Enter. 
The document is scanned into memory before transmission. The display 
shows memory capacity and the number of pages being stored in 
memory.
For a document placed on the document glass, the display asks if you want to load 
another page. To add more documents, press the scroll button (  or  ) to display 
Yes and press 
Enter. To send the fax immediately, press the scroll button (  or 
)  to display No and press 
Enter.
9.The machine shows the number being dialed and begins sending the 
document.
Adding Documents To a Scheduled Fax
You can add documents to a delayed transmission previously reserved in your 
machine’s memory.
1.Load the document(s) face up into the ADF, or place a single document face 
down on the document glass.
For details about loading a document, see Loading a Document on page 8-4.
2.Adjust the document resolution to suit your fax needs (see Adjusting the 
Document Resolution on page 8-5).
If you need to change the brightness, see Lighten/Darken on page 8-2.
3.Press Menu until “Fax Feature” appears on the top line of the display. 
4.Press the scroll button (  or  ) to display “Add Page” on the bottom line and 
press 
Enter.
The display shows the last job reserved in memory.
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5.Press the scroll button (  or  ) until you see the fax job to which you want to 
add documents and press 
Enter.
The machine automatically stores the documents in memory, and the display 
shows memory capacity and the number of pages. 
For a document placed on the document glass, the display asks if you want to 
load another page. To add more documents, press the scroll button (  or  ) 
to display Yes and press 
Enter. Or, press the scroll button (  or  ) to display 
No and press 
Enter. 
6.After storing, the machine displays the numbers of total pages and added 
pages and then returns to Standby mode. 
Canceling a Scheduled Fax
1.Press Menu until “Fax Feature” appears on the top line of the display. 
2.Press the scroll button (  or  ) to display “Cancel Job” on the bottom line 
and press Enter.
The display shows the last job reserved in memory.
3.Press the scroll button (  or  ) until you see the fax job you want to 
cancel, and press Enter. 
4.When the display confirms your selection, press the scroll button (  or  )  
to display Yes and press Enter. The selected job is canceled and the 
machine returns to Standby mode.
To cancel your selection, press the scroll button (  or  ) to display No 
and press Enter. 
Additional Features
Using Secure Receiving Mode
To prevent your received faxes from being accessed by unauthorized people. 
You can turn on Secure Receiving mode to restrict printing of received faxes 
when the machine is unattended. In Secure Receiving mode, all incoming 
faxes go into memory. When the mode is deactivated, any stored faxes are 
printed.
To turn Secure Receiving mode on:
1.Press Menu until “Advanced Fax” appears on the top line of the display.
2.Press the scroll button (  or  ) until “Secure Receive” appears on the 
bottom line and press Enter. 
3.Press the scroll button (  or  ) to display “On” on the bottom line and 
press Enter.
4.Enter a four-digit password you want to use, using the number keypad 
and press Enter.
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NOTE: You can activate Secure Receiving mode without setting a password, 
but cannot protect your faxes.
5.Re-enter the password to confirm it and press Enter.
6.To return to Standby mode, press Stop/Clear.
When a fax is received in Secure Receiving mode, your machine stores it in 
memory and displays “Secure Receive” to let you know that there is a fax 
stored.
To print received documents:
1.Press Menu until “Advanced Fax” appears on the top line of the display.
2.Press the scroll button (  or  ) until “Secure Receive” appears on the 
bottom line and press Enter. 
3.Press the scroll button (  or  ) to display “Print” on the bottom line and 
press Enter.
4.Enter the four-digit password and press Enter. 
The machine prints all of the faxes stored in memory.
To turn Secure Receiving mode off:
1.Press Menu until “Advanced Fax” appears on the top line of the display.
2.Press the scroll button (  or  ) until “Secure Receive” appears on the 
bottom line and press Enter. 
3.Press the scroll button (  or  ) to display “Off” on the bottom line and 
press Enter.
4.Enter the four-digit password and press Enter.
The mode is deactivated and the machine prints all faxes stored in 
memory.
5.To return to Standby mode, press Stop/Clear.
Printing Reports
Your machine can print the following reports: 
Address Book List
This list shows all of the fax numbers and email addresses currently stored in 
the machine’s memory.
NOTE: You can print this Phonebook list using the Phone Book button: see 
Printing a Phonebook List on page 8-17.
Sent Fax Report
This report shows information on the faxes and email you have recently sent. 
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Received Fax Report
This report shows information on the faxes you have recently received. 
System Data List
This list shows the status of the user-selectable options. 
NOTE: You may print this list to confirm your changes after changing any 
settings. 
Scheduled Job Information 
This list shows the document(s) currently stored for Delayed faxes. You may 
print this list to check the delayed faxes and the starting times. 
Message Confirmation
This report shows the fax number, the number of pages, the elapsed time of 
the job, the communication mode, and the communication results for a 
particular fax job.
You can set up your machine to automatically print a message confirmation 
report after each fax job. See MSG Confirm on page 8-3.
Junk Fax Number List
This list shows up to 10 fax numbers specified as junk fax numbers. To add or 
delete numbers to or from this list, access the Junk Fax Setup menu: see Junk 
Fax Setup on page 8-26. When the Junk Fax Barrier feature is turned on, 
incoming faxes from those numbers are blocked.
This feature recognize the last 6 digits of the fax number set as a remote fax 
machine’s ID.
Authorized Users List
This list shows authorized users who are allowed to use the email function.
Scan Journal
This list shows information for the Network Scan records including IP address, 
time & date, the number of pages scanned, and result. This report is 
automatically printed when the report contains the 50 jobs and the records that 
are printed will be deleted.
Multi-communication Report
This report is printed automatically after sending documents from more than 
one location. 
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Power Failure Report
This report is printed out automatically when power is restored after a power 
failure, if any data loss occurs due to the power failure. 
NOTE: The lists you have set to print out automatically don’t print out when 
there is no paper loaded or a paper jam has occurred.
Printing a Report
1.Press Menu until “Reports” appears on the top line of the display. 
2.Press the scroll button (  or  ) to display the report or list you want to 
print on the bottom line.
– Address Book: Address book list
– Sent Report: Sent fax report
– RCV Report: Received fax report
– System Data: System data list
– Scheduled Jobs: Scheduled job information 
– MSG Confirm: Message confirmation
– Junk Fax List: Junk fax number list
– Auth User List: Authorized users list
– Scan Journal: Network Scan sessions list
3.Press Enter.
The selected information prints out.
Using Advanced Fax Settings
Your machine has various user-selectable setting options for sending or 
receiving faxes. These options are preset at the factory, but you may need to 
change them. To find out how the options are currently set, print the System 
Data list. For details about printing the list, see above.
Changing Setting Options
1.Press Menu until “Advanced Fax” appears on the top line of the display. 
2.Press the scroll button (  or  ) until you see the menu item you want on 
the bottom line and press Enter. 
3.When the option you want appears on the display, choose a status by 
pressing the scroll button (  or  ) or enter a value using the number 
keypad.
4.Press Enter to save the selection.
5.You can exit from Setup mode at any time by pressing Stop/Clear. 
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Advanced Fax Setting Options
Forwarding faxes
You can forward your incoming and outgoing faxes to an email address.
Forwarding sent faxes to email address
You can set the machine to send copies of all outgoing faxes to a specified 
destination, in addition to the email address you entered.
1.Press Menu until “Network setup” appears on top line of the display.
2.Press the scroll button (  or  ) until “Email Setup” appears on the bottom 
line of the display and press Enter.
3.Press Enter when “Email Forward” appears.
4.Press the scroll button (  or  )  until  “[Tx Only]” appears on the bottom 
line of the display and press Enter. 
OptionDescription
Junk Fax Setup
Using the Junk Fax Barrier feature, the system will not accept 
faxes sent from remote stations whose numbers are stored in 
the memory as junk fax numbers. This feature is useful for 
blocking any unwanted faxes.
Select Off to turn the feature off. Your machine accepts all 
faxes.
Select On to turn the feature on. You can set up to 10 fax 
numbers as junk fax numbers using the Set option. After 
storing numbers, your machine will not accept faxes from the 
registered stations. To delete all junk fax numbers, use the 
All Delete option.
Secure Receive
You can keep your received faxes from being accessed by 
unauthorized people.
For further details about setting this mode, see 
Using 
Secure Receiving Mode on page 8-22
.
Prefix Dial
You can set a prefix dial number of up to five digits. This 
number dials before any automatic dial number is started. It 
is useful for accessing a PABX exchange.
Stamp RCV Name
This option allows the machine to automatically print the 
page number, and the date and time of reception at the 
bottom of each page of a received document.
Select Off to turn this feature off.
Select On to turn this feature on.
ECM Mode (Error 
Correction Mode)Error Correction Mode helps with poor line quality and makes 
sure any faxes you send are sent smoothly to any other 
ECM-equipped fax machine. If the line quality is poor, it takes 
more time to send a fax when you are using ECM.
Select Off to turn this feature off.
Select On
 to turn this feature on.
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