Sharp Ux Cc500 5 In 1 Communication Center With Expandable C Operation Manual

							Setting a Passcode for a Personal Box
49
3. Answering 
Machine
4Lift the handset.
5Press   and speak into the handset to record the message.
•While recording, the display will show the time left to record.
6When finished, replace the handset or press   .
START/MEMORY
STOP
To listen to an outgoing message
To listen to an outgoing message, follow Steps 1 and 2 of the above 
procedure and then press  . Note that the general outgoing message 
cannot be erased. If you need to change it, simply repeat the recording 
procedure. 
Setting a Passcode for a Personal Box
You can set a 3-digit passcode for each personal box. When this is done, the 
passcode must be entered to listen to messages in a personal box at the fax 
machine.
(Note: When listening to the messages in a personal box from its 
corresponding cordless handset, is not necessary to enter the passcode. )
PLAY
1Press   once and   once.
2Press   once and   once.
3Press .
FUNCTION
BOX PASSCODE
Display:
T.A.D. SETTING
1=SET, 2=CLEAR

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							Operating the Answering System
50
4Press   to set a passcode.
(To clear a previously set passcode, 
press .)
5Enter the number of the personal box 
for which you wish to set a passcode.
Example:   for Box 1
(If you are clearing a passcode, enter 
the number of the box and go to Step 
7.)
6Enter a 3-digit number for the passcode. The first digit of the number 
must be 0, 5, 6, 7, 8, or 9.
7Press .
8Return to Step 5 to set another passcode, or press   to return to 
the date and time display.
1
2
1
START/MEMORY
STOP
ENTER PASSCODE
Note: If you wish to change a passcode, clear the passcode and then enter a 
new passcode. If you forget a passcode, clear it and enter a new passcode.
ENTER BOX # (1-4)
Operating the Answering System
Activating the answering system
To turn on the answering system so that callers can leave messages, press 
 until the arrow in the display points to TAD. (TAD stands for 
“Telephone Answering Device”.)
RESOLUTION/
RECEPTION MODE
RESOLUTION/
RECEPTION MODEFAX TEL
TAD
ENTER BOX # (1-4)

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							Operating the Answering System
51
3. Answering 
Machine
♦Each outgoing message will play (to stop playback, press  ).
♦It will not be possible to set the reception mode to TAD if a general outgoing 
message has not been recorded.
Note: In TAD mode, the machine will automatically switch to fax reception if it 
detects 6 seconds of silence after answering a call. For this reason, if a caller 
pauses for this length of time while leaving a message, they will be cut off.
Number of rings in TAD mode (Toll Saver function)
The number of rings on which the machine answers incoming calls in TAD 
mode depends on whether the Toll Saver function is turned on, and if it is on, 
whether you have messages.  
♦The Toll Saver function is initially turned on.
STOP
To adjust the 
NUMBER OF RINGS 
setting, see page 83. To turn off the Toll Saver 
function, see page 63.
ONOFF
No received messages
4 Rings
 Received messages
2 Rings
Toll Saver Toll Saver
NOTHINGHello!Hi!Hi!
RingRingRingRingRingRingRingRingRingRing
(Answer according to
 NUMBER OF RINGS setting)

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							Operating the Answering System
52
Listening to received messages (at the fax machine)
When you return, the fax machine display will show the number of messages 
recorded in each box. Follow the steps below to listen to your messages.
1Press .
•If you only want to listen to new messages (messages not previously 
listened to), continue to hold   down for at least two seconds.
2If you wish to listen to the messages in a personal box, press the 
number of the box.
Example:   for Box 1  
3Enter the passcode of the personal box.
Example:   
4The messages will play.
•As each message plays, the date and time of recording will appear briefly in 
the display. If no messages were received, NO MESSAGES will appear.
•Repeat: To listen to a message a second time, press   before 
playback of that message ends. To move back to the previous message, 
press   within 3 seconds of the beginning of the current message.
•Skip: To skip forward to the next message, press  .
PLAY
PLAY
1
551
REPEAT
REPEAT
SKIP
0
Note: Playback will stop if you receive a call, lift the handset, or press  .
♦You can print out a list of your received messages that shows the date and 
time that each was received. See page 99.
STOP

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							Operating the Answering System
53
3. Answering 
Machine
Erasing received messages
It is important to erase received messages after you listen to them to ensure 
that the memory does not become full.
♦Erasing all messages in the general box: To erase all messages in the 
general box, press  ,  , and then  .
♦Erasing all messages in a personal box: To erase all messages in a 
personal box, press  ,  , enter the number of the box, enter the 
passcode, and then press .
♦Erasing a single message: To erase a single message, press   
while the message is being played.
FUNCTION
DELETE
START/MEMORY
FUNCTION
DELETE
START/MEMORY
DELETE
Recording memos
You can record memos for yourself and other users of the machine. These 
are recorded in the general box, and will be played back together with 
incoming messages when the   key is pressed.
PLAY
1Press   once and   once.
2Pick up the handset, press  , and speak into the handset. 
3When you have finished speaking, replace the handset or press  .
REC/
MEMO
START/MEMORY
STOP

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							Operating the Answering System
54
Recording phone conversations 
To record a phone conversation, hold down the   key during the 
conversation you want to record. When you are finished, release the key. The 
conversation is recorded in the general box, and  will be played back when the 
 key is pressed.
REC/
MEMO
PLAY
Listening to messages from a cordless handset
You can use your cordless handset to listen to messages received in your 
personal box (the personal box with the same number as your cordless 
handset), or messages received in the general box.
♦When you have received new messages in your personal box, NEW 
MESSAGES appears in your cordless handset display.
1Press .
2If you wish to listen to messages in the general box, press  . 
(Otherwise, go directly to Step 3.)
3Press   to listen to all messages in the box, or   to listen to only 
new messages.
4While listening to your messages, you can do any of the following:
•Repeat: To repeat a message, press  .
•Skip: To skip forward, press  .
•Delete: To delete the message you are currently listening to, press  .
REMOTE
/FLASH
0
PQRS7PLAYTUV8PLAY NEW
REPEAT
0SKIP
DELETE
REMOTE MODE
Cordless handset display:

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							Operating the Answering System
55
3. Answering 
Machine
•Stop: To stop playback, press  .
5To return to the STAND-BY display, press   or  .
•If a call comes in while you are listening to your messages, playback will 
stop automatically. Press any key to answer.
•If you take no action for 60 seconds in REMOTE MODE, the cordless 
handset will automatically return to the STAND-BY display.
STOPWXYZ9
OFFOFF
REMOTE
/FLASH
Deleting all messages from a cordless handset
You can use your cordless handset to delete all messages in your personal 
box, or all messages in the general box.
1Press . 
(Note: This step is not necessary if you 
are already in REMOTE MODE.)
2If you wish to delete all messages in the general box, press  . 
(Otherwise, go directly to Step 3.)
3Press .
4Press   to delete the messages, and then   or   to return to 
the STAND-BY display.
•To cancel, press  ,  , or .
REMOTE
/FLASH
0
DELETE
STARTOFFOFF
REMOTE
/FLASH
STOP
WXYZ9OFFOFF
REMOTE
/FLASH
REMOTE MODE
Cordless handset display:
REMOTE MODE
DELETE ALL?
PRESS START KEY

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							Optional Answering System Settings
56
1Press   once and   once.
2Press   once and   once.
3Press .
4Press a number from 1 to 4 to select the desired ICM recording time.
5Press   to return to the date and time display.15 seconds 60 seconds
30 seconds 4 minutes
FUNCTION
STOP
Optional Answering System Settings
Setting ICM time
Incoming messages (ICMs) are the messages which callers leave for you in 
the answering system. The answering system is set at the factory to allow 
each caller a maximum of 4 minutes to leave a message. If desired, you can 
change this setting to 15, 30, or 60 seconds.
Display:
T.A.D. SETTING
RECORDING TIME
1
2
3
4
The display briefly shows 
your selection, then:REMOTE CODE
Fax reception on TAD failure
If the memory for recording incoming messages becomes full while you are 
out, the answering system will no longer be able to record messages. The ON 
TAD FAILURE setting is used to choose the response of the machine to 
incoming calls when this happens:
♦ Automatic fax reception NO: The machine will answer after 20 rings, after 
which it will wait to receive a remote command. Most callers will hang up 
before it answers; however, when you call the machine from a remote 
location, you can wait until it answers, listen to your messages, and then 
erase them (see Remote Operations on page 62).

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							Optional Answering System Settings
57
3. Answering 
Machine
1Press   once and   once.
2Press   once and   4 times.
3Press .
4Press   to turn on automatic fax 
reception, or   to turn it off.
5Press   to return to the date and time display.
FUNCTION
1
2
STOP
ON TAD FAILURE
♦Automatic fax reception YES: The reception mode will switch to FAX mode, 
allowing the machine to continue to receive faxes automatically. With this 
setting, you can still use the remote commands to listen to your messages 
and then erase them (see Remote Operations on page 62).
Automatic fax reception is set to NO at the factory before shipping. If you want 
to set it to YES, press the panel keys as follows:
Display:
T.A.D. SETTING
1=YES, 2=NO
The display briefly shows 
your selection, then:
OGM ONLY MODE
OGM only mode
If needed, you can turn off recording of incoming messages. In this case, your 
outgoing message will play, but callers will not be able to leave a message 
(this applies to all boxes). The machine will still receive faxes sent by 
automatic dialing.
1Press   once and   once.
2Press   once and   3 times.
FUNCTION
OGM ONLY MODE
Display:
T.A.D. SETTING

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							Optional Answering System Settings
58
3Press .
4Press   to turn on OGM only mode, 
or   to turn it off.
5Press   to return to the date and time display.
1
2
STOP
The display briefly shows 
your selection, then:
CPC DETECTION
CPC Detection
When a caller hangs up, the central telephone exchange issues a CPC 
(Calling Party Control) signal. When the answering system detects this signal, 
it stops recording so that periods of silence are not recorded.
However, if you subscribe to special services such as Call Waiting or Call 
Forwarding, signals used by these services may be mistaken for a CPC 
signal, causing the answering system to hang up during a call. If you 
experience this problem, follow these steps to turn off CPC Detection.
1Press   once and   once.
2Press   once and   twice.
3Press .
4Press   to turn on CPC Detection, 
or   to turn it off.
5Press   to return to the date and time display.
FUNCTION
1
2
STOP
CPC DETECTION
Display:
T.A.D. SETTING
1=YES, 2=NO
The display briefly shows 
your selection, then:
BOX PASSCODE#
1=YES, 2=NO

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