Sharp MX M283N User Manual

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SYSTEM SETTINGS
Contents
Letter Size RX Reduce Print
This program is not available in Canada and Philippines.
When a letter-R (8-1/2 x 11R) size fax is received, this 
setting reduces the fax to A4R size.
Receiving Date & Time Print
Enable this setting to have the date and time of 
reception printed.
Select [Inside the Received Image] or [Outside the 
Received Image] for the position where the date and 
time is printed.
When [Inside the Received Image] is selected, the date 
and time of reception is printed on the received image.
When [Outside the Received Image] is selected, the 
received image is reduced and the date and time of 
reception is printed in the blank area that results.
A3 RX Reduce
When an A3 size fax is received, this function reduces 
the fax to ledger (11 x 17) size.
POP3 Communication Timeout Setting
The duration of time the machine waits until stopping 
reception when a response is not received from the mail 
server (POP3 server) can be set from 30 to 300 seconds 
in increments of 30 seconds.
Reception Check Interval Setting
This is used to specify the interval at which the machine 
automatically checks the mail server (POP3 server) for 
received Internet faxes. The interval can be set from 0 
minutes to 8 hours in increments of 1 minute.
When 0 hours 0 minutes is specified, the machine does 
not automatically check the mail server for received 
Internet faxes.
I-Fax Output Setting
This sets the output tray for received Internet faxes.
The items that appear will vary depending the machine 
configuration.
This setting is used to allow or refuse reception from 
specified addresses/domains.
When this setting is enabled, A4R size faxes are also 
reduced.
[Outside the Received Image] cannot be selected for 
the reception date and time print setting when Auto 
Receive Reduce Setting (page 7-83) is not enabled.
When this setting is enabled,  ledger (11 x 17) size 
faxes are also reduced.
The machine also checks the mail server (POP3 
server) for received Internet faxes when the main 
power is switched on. (Except when 0 hours 0 minutes 
is specified.)
Allow/Reject Mail or Domain 
Name Setting
ItemDescription
Reject 
ReceptionReception from the stored 
address/domain is not allowed.
Allow 
ReceptionReception from the stored 
address/domain is allowed.
All Invalid
Reception from any address and domain 
is allowed, regardless of whether or not 
any addresses or domains have been 
stored.
Add New
Use this to add a new address or domain 
(maximum of 50) from which reception is 
to be rejected or allowed.
Enter the address/domain (maximum of 
64 characters) and touch the [Store] key.
If the first character of the entry is not 
@, the entry is identified as an address. 
If the first character is @, the entry is 
identified as a domain. ([email protected] 
is treated as an address, and 
@xx.xxx.com is treated as a domain.) 
Storing an address specifies only that 
address. Storing a domain specifies all 
addresses that include that domain.
Registered 
address or 
domain listThis shows a list of the stored addresses 
and domains. An address or domain can 
be selected in this screen to delete it from 
the list.
When there are no stored anti junk mail addresses or 
domains, only the [Add New] key can be selected.
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SYSTEM SETTINGS
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Document Filing Settings
Document filing settings are described below. Touch the [Document Filing Settings] key to configure the settings.
Other Settings
Default Mode Settings
This is used to specify which mode, Sharing or 
Confidential, is used as the default mode when storing a 
file.
When [Confidential Mode] is selected, the [Confidential] 
checkbox in the information screen for filing will be 
selected .
Sort Method Setting
This setting is used to select the order of display of files 
stored in the Main Folder, Custom Folder, and Quick File 
Folder. Select one of the following settings:
 File Name
 User Name

Administrator Authority Setting
For files and user folders that have a password, this 
setting allows the administrator password to be entered 
instead of the password when accessing the file or 
folder.
The administrator can also change the password.
Delete All Quick Files
This function deletes all files except protected files from 
the Quick File Folder.
Delete Now
Touch this key to start deletion of all files immediately.
Delete Quick Files at Power Up
This is used to automatically delete all files in the Quick 
File Folder (with the exception of protected files) when 
the [POWER] key ( ) is turned on.
Default Colour Mode Settings
This sets the default settings for black & white and colour 
when Scan to HDD is used.
The settings are shown below.
 Full Colour
 Greyscale
 Mono 2 (High Capacity Mode, Send Allowed Mode)
Default Exposure Settings
Default exposure settings for document filing can be 
configured. Select [Auto] or [Manual]. If you select 
[Manual], set the exposure to one of 5 levels.
Default Original Type
Select the original type beforehand to enable scanning 
at a resolution suitable for the original. 
When the exposure is set to [Auto], a default original 
type cannot be selected.
The settings are shown below.
 Text/Printed Photo
 Text/Photo

 Photo
 Printed Photo

Moiré Reduction
This reduces the moiré effect (line pattern) that occurs 
when printed matter is scanned.
Initial Resolution Settings
One of the following resolutions can be selected for the 
default resolution for transmission.
 100X100 dpi
 200X200 dpi
 300X300 dpi
 400X400 dpi
 600X600 dpi
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							7-86
SYSTEM SETTINGS
Contents
Scan Complete Sound Setting
This setting adjusts the volume of the beep that sounds 
when scanning ends. The beep can also be turned off.
Default Output Tray
(When the exit tray unit is installed.)
This setting is used to select the default output tray for 
printing a file stored by Scan to HDD.
The items that appear will vary depending the machine 
configuration.
Disable Stamp for Reprinting
When a stored file is retrieved and printed, this setting 
prohibits the selection of a Stamp setting in the special 
modes. If a stamp setting is already selected, it will not 
be possible to change the stamp setting.
This function can be used to prevent inconsistencies in 
the printed information, such as that of the original date 
in the file and the date the file is retrieved and printed.
Batch Print Settings
When printing files by batch printing, this setting is used 
to prohibit the selection of the [All Users] key and the 
[User Unknown] key in the user selection screen.
Erase Width Adjustment
This is used to set the default erase width for erase 
function. Specify a value from 0 mm (0) to 20 mm (1) in 
increments of 1 mm (1/8) for both edge erase and 
centre erase.
Card Shot Settings
This is used to set the default original size for the card 
shot function.
Both the X (horizontal) and Y (vertical) dimensions of the 
original can be set from 25 mm (1) to 210 mm (8-1/2) in 
increments of 1 mm (1/8).
Fit to Store Size
Enable this setting to have the [Fit to Store Size] key 
always appear in the card shot screen.
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							7-87
SYSTEM SETTINGS
Contents
Document Output Options
The use of a stored file can be allowed or prohibited by operation type and by the mode from which the file was stored.
Automatic Deletion of File Settings
Time and folder settings can be configured to have files in specified folders (stored by document filing) automatically 
deleted at a specified time. Up to 3 settings can be stored to be automatically deleted.
The procedure for using this function is as follows:
(1) Select one of [Setting 1] to [Setting 3].
(2) Set the time and date of automatic deletion.
(3) Select the desired folder.
(4) Specify whether or not protected files and confidential files are to be deleted.
(5) Enable the stored settings.
Delete Now
When this is executed with a folder selected, all files in the folder will be immediately deleted regardless of the date and 
time setting.
The items that appear will vary depending on the functions that have been added to the machine.
ItemDescription
PrintFor each mode, select whether or not printing of stored files is allowed.
Scan SendFor each mode, select whether or not scan send of stored files is allowed.
Internet Fax Send
(Incl. PC-I-Fax)For each mode, select whether or not I-Fax transmission of stored files is allowed.
Fax Send (Incl. PC-Fax)For each mode, select whether or not fax transmission of stored files is allowed.
ItemDescription
ScheduleSelect the automatic deletion cycle.
 Every Day: Auto deletion every day at the specified time.
 Every Week: Auto deletion at the specified time on the specified day of the week.
 Every Month: Auto deletion at the specified time on the specified day of the month.
FoldersTo select the folder separately, select [Folder Select] and select the desired folder. To select all 
folders, including the folder currently being created, select [All Folders (Including folders 
registered hereafter)].
Delete Protected FileEnable this setting to include protected files in the deletion.
Delete Confidential FileEnable this setting to include confidential files in the deletion.
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SYSTEM SETTINGS
Contents
List Print (Administrator)
This is used to print lists and reports that are only for use by the administrator of the machine. Touch the [List Print 
(Administrator)] key to configure the settings.
Administrator Settings List
Lists of the administrator settings for the following modes 
can be printed.
 Copy

 Image Send
 Document Filing
 Security

 All Administrator Settings List
Image Sending Activity Report
The following Image Sending Activity Reports can each 
be separately printed.
 Image Sending Activity Report (Scan)
 Image Sending Activity Report (Internet Fax)
 Image Sending Activity Report (Fax)
Data Receive/Forward List
The following lists showing reception settings and 
forwarding settings can be printed.
 Allow/Reject Number List
 Allow/Reject Mail & Domain Name List
 Inbound Routing List
 Document Admin List
Web Settings List
(When network connection is enabled.)
This prints a list of the settings that are configured in the 
Web pages.
Metadata Set List
(When the application integration module is 
installed.)
This prints a list of the metadata sets stored in the Web 
pages.
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SYSTEM SETTINGS
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Security Settings
The following settings are related to security. Touch the [Security Settings] key to configure the settings.
SSL Settings
SSL can be used for data transmission over a network.
SSL is a protocol that enables the encryption of 
information communicated over a network. Encrypting 
data makes it possible to transmit and receive sensitive 
information safely.
SSL can be enabled for the following protocols:
Server Port
 HTTPS: Apply SSL encryption to HTTP 
communication.
 IPP-SSL: Apply SSL encryption to IPP 
communication.
 Redirect HTTP to HTTPS in Device Web Page 
Access:
When this setting is enabled, all communication that 
attempts to access the machine by HTTP is redirected 
to HTTPS.
Client Port
 HTTPS: Apply SSL encryption to HTTP 
communication.
 FTPS: Apply SSL encryption to FTP 
communication.
 SMTP-SSL: Apply SSL encryption to SMTP 
communication.
 POP3-SSL: Apply SSL encryption to POP3 
communication.
 LDAP-SSL: Apply SSL encryption to LDAP 
communication.
Level of Encryption
The encryption strength can be set to one of three levels.
IPsec Settings
IPsec can be used for data transmission/reception on a 
network. When IPsec is used, data can be sent and 
received safely without the need to configure settings for 
IP packet encryption in a Web browser or other 
higher-level application.
This setting is only used to enable or disable IPsec; 
detailed IPsec settings are configured in the Web pages.
Note the following points when enabling IPsec:
 A certain amount of time may be needed for the 
setting to be updated. During this time, it will not be 
possible to connect to the machine.
 If the settings in the Web page are not configured 
correctly, it will not be possible to connect to the 
machine, and printing, scanning, and Web page 
display may not be possible. In this event, disable the 
setting at the machine and then correct the settings in 
the Web page.
IEEE802.1X Setting
IEEE802.1X can be used to authenticate a user to allow 
use of the machine.
IEEE802.1X protocol defines port-based authentication 
for both wired and wireless networks. 
Use IEEE802.1X authentication to allow only 
authenticated devices to use network, and protect 
against network abuse by third parties.
This setting is only used to enable or disable 
IEEE802.1X; detailed IEEE802.1X settings are 
configured in the Web pages.
Some Web page settings may not allow connection to 
the machine, or the settings may not allow printing, 
scanning, or Web page display. In this case, deselect 
this setting and change the Web page settings.
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							7-90
SYSTEM SETTINGS
Contents
Enable/Disable Settings
The following settings are used to prohibit the use of certain functions. Touch the [Enable/Disable Settings] key to 
configure the settings.
Printer Condition Settings
Disable Blank Page Print
This setting is used to disable blank page printing.
User Control
Disabling of Printing by Invalid User
Printing by users whose information is not stored in the 
machine, such as printing without entering valid user 
information in the printer driver or printing of a file on an 
FTP server from the Web pages, can be prohibited.
Operation Settings
Cancel Auto Clear Timer
This setting is used to disable Auto Clear.
Disabling of Job Priority Operation
The job priority function can be disabled. When this is 
done, the [Priority] key will not appear in the job status 
screen.
Disabling of Bypass Printing
This setting is used to disable bypass printing (printing 
other jobs ahead of a job that has been stopped* 
because the paper required for the job is not in any of 
the trays).
* This does not include cases where the paper ran out 
during the job.
Disable Auto Key Repeat
This setting is used to disable the auto key repeat 
function.
Disabling of Clock Adjustment
This setting is used to prohibit changing of the date and 
time.
Disabling of Covers/Inserts Mode
This setting is used to prohibit the use of the covers and 
inserts function.
Device Control
Disabling of Document Feeder
Use this setting to prohibit the use of the automatic 
document feeder, such as when the feeder malfunctions. 
(When the setting is enabled, scanning is still possible 
using the document glass.)
Disabling of Duplex
This is used to disable two-sided printing, such as when 
the duplex module malfunctions.
Disabling of Large Capacity Cassette
(When a large capacity tray is installed.)
This setting is used to prohibit the use of the large 
capacity tray, such as when it malfunctions.
Disabling of Optional Paper Drawer
(When an optional paper drawer is installed.)
This setting is used to disable the optional paper drawer, 
such as when it malfunctions.
Disabling of Tray Setting
This setting is used to prohibit tray settings.
Disabling of Finisher
(When a saddle stitch finisher or finisher is installed.)
This setting is used to disable the saddle stitch finisher 
or finisher, such as when the unit malfunctions.
Disabling of Offset
This setting is used to disable the offset function.
Disabling of Stapler
(When a finisher or saddle stitch finisher is installed.)
This setting is used to prohibit stapling, such as when 
the stapler unit of the finisher or the saddle stitch finisher 
malfunctions.
Disabling of Punch
(When a punch module is installed.)
This setting is used to prohibit punching, such as when 
the punch module of the finisher or the saddle stitch 
finisher malfunctions.
The Enable/Disable Settings control the same parameters as the enable/disable settings in other settings. The settings are 
linked together (changing one setting changes the other).
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SYSTEM SETTINGS
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Disabling of Master Machine Mode
This prohibits the use of the machine as a master 
machine for tandem printing.
(Normally this setting is not necessary.)
Disabling of Slave Machine Mode
This prohibits the use of the machine as a slave machine 
for tandem printing.
(Normally this setting is not necessary.)
Copy Function Settings
Disabling Deletion of Job Programs
This is used to prohibit the deletion and changing of copy 
settings stored in job programs.
Disabling of Bypass-Tray in Duplex Copy
This is used to prohibit the use of the bypass tray when 
making two-sided copies.
The bypass tray is often used to feed label sheets, 
transparency film, and other special media for which 
two-sided copying is prohibited. If a sheet of one of these 
special media enters the reversing unit, a misfeed or 
damage to the unit may result. If special media for which 
two-sided copying is prohibited is often used, it is 
recommended that you enable this setting.
Disabling of Auto Paper Selection
This setting is used to disable the Auto Paper Selection 
function.
When this setting is enabled, automatic selection of 
paper that is the same size as the original on the 
document glass or in the automatic document feeder 
does not take place.
Printer Settings
Prohibit Notice Page Printing
This setting is used to disable printing of notice pages.
Prohibit Test Page Printing
This setting is used to disable printing of test pages. 
When this setting is enabled, Printer Test Page in the 
system settings cannot be used to print test pages.
Exclude Bypass-Tray from Auto Paper Select
When [Auto] is selected for paper type selection, the 
bypass tray can be excluded from the trays that can be 
selected. This is recommended when special paper is 
often placed in the bypass tray.
Disabling of USB Memory Direct Print 
This setting is used to disable printing of files on USB 
memory.
When this setting is enabled, USB Memory in the 
External Data Access screen cannot be used to print 
files.
Disabling of Network Folder Direct Print
This setting is used to disable printing of files on network 
folders.
When this setting is enabled, Network Folder in the 
External Data Access screen cannot be used to print 
files.
Image Send Settings
Other Disabling
Disable Switching of Display Order
This is used to prohibit changes to the order of display 
(search number order, ascending, descending) in the 
address book.
When this setting is enabled, touching a tab on the 
address book screen does not change the order. The 
currently selected display order will be the order that is 
used after the setting is selected.
Disable Scan Function
This is used to disable PC scan and USB memory scan.
When these modes are disabled, they are greyed out 
when the mode is changed in the base screen.
Settings to Disable Registration
Disable Registering Destination from Operation 
Panel
This disables address control from the machine.
Configure the setting for each of the following items:
 Group (Direct Entry)
 Group (Address Book)
 Individual
Select All: Select all items.
Clear Checked: Clear all selections.
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SYSTEM SETTINGS
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Disable Registering Destination on Web Page
(When network connection is enabled.)
This disables address control from the Web pages.
 Group (Direct Entry)
 Group (Address Book)
 Individual
Select All: Select all items.
Clear Checked: Clear all selections.
Disable Registration of Program
This prohibits the use of the address book when a 
program is stored.
Configure the setting for each of the following items:

 FTP

 Network Folder
 Internet Fax (Including Direct SMTP)

Select All: Select all items.
Clear Checked: Clear all selections.
Disable Registration of Memory Box
Disable all types of memory box registration.
Configure the setting for each of the following items:
Polling Memory, Confidential, Relay Broadcast (Direct 
Entry), Relay Broadcast (Address Book)
Select All: Select all items.
Clear Checked: Clear all selections.
Disable Destination Registration Using Global 
Address Search
(When network connection is enabled.)
This disables address control from the global address 
search.
Configure the setting for each of the following items:
E-mail, Internet Fax, Fax
Select All: Select all items.
Clear Checked: Clear all selections.
Disable Registration Using Network Scanner Tools
(When network connection is enabled.)
This disables address control from the Network Scanner 
Tool.Settings to Disable Transmission
These settings are used to disable the following 
transmission operations.
Disable [Resend] on Image Send Mode
This setting disables the [Resend] key in the base 
screen of image send mode.
Disable Selection from Address Book
This disables the selection of destinations from the 
address book.
Configure the setting for each of the following items:
 E-mail
 FTP
 Desktop
 Network Folder
 Internet Fax (Including Direct SMTP)

Select All: Select all items.
Clear Checked: Clear all selections.
Disable Direct Entry
This prohibits the direct entry of addresses.
Configure the setting for each of the following items:
 E-mail
 Network Folder
 Internet Fax (Including Direct SMTP)

Select All: Select all items.
Clear Checked: Clear all selections.
Disable PC-I-Fax Transmission
(When the Internet fax expansion kit is installed.)
This prohibits PC-I-Fax transmission.
Disable PC-Fax Transmission
(When the facsimile expansion kit is installed.)
This prohibits PC-Fax transmission.
Document Filing Settings
Disable Stamp for Reprinting
When a stored file is retrieved and printed, this setting 
prohibits the selection of a Stamp setting in the special 
modes. If a stamp setting is already selected, it will not 
be possible to change the stamp setting.
This function can be used to prevent inconsistencies in 
the printed information, such as that of the original date 
in the file and the date the file is retrieved and printed.
Batch Print Settings
When printing files by batch printing, this setting is used 
to prohibit the selection of the [All Users] key and the 
[User Unknown] key in the user selection screen.
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SYSTEM SETTINGS
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Change Administrator Password
This is used to change the administrator password. Touch the [Change Administrator Password] key to change the 
password.
When changing the password, be sure to remember the new password.
It is recommended that you periodically change the administrator password.
Password
Enter the new administrator password (5 to 32 characters).
Password (confirmation)
Enter the new password once again for confirmation purposes.
Product Key
The procedures for entering the product keys of the expansion kits are explained below. Touch the [Product Key] key to 
configure the settings.
Serial Number
This displays the serial number that is required to obtain 
the product key.
PS3 Expansion Kit
Enter the product key of the PS3 expansion kit.
Internet Fax Expansion Kit
Enter the product key of the Internet fax expansion kit.
E-mail Alert and Status
Enter the product key of e-mail alert and status.
Application Integration Module
Enter the product key of the application integration 
module.
Application Communication 
Module
Enter the product key of the application communication 
module.
External Account Module
Enter the product key of the external account module.
XPS Expansion Kit
Enter the product key of the XPS expansion kit.
For the factory default administrator password, see TO THE ADMINISTRATOR OF THE MACHINE in the Safety Guide.
 It may not be possible to use some settings, depending on the peripheral devices installed.
 For the product key to be entered, contact your dealer.
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