Sharp MX M283N User Manual

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SYSTEM SETTINGS
Contents
Product Key
* It may not be possible to use some settings, depending on the peripheral devices installed.
Data Backup
Storing/Calling of System Settings
Sharp OSA Settings
*1 When the external account module is installed.
*2 When the external account module or application communication module is installed.
ItemFactory default settingPage
■Product Key*7-93
●Serial Number–7-93
●PS3 Expansion Kit–7-93
●Internet Fax Expansion Kit–7-93
●E-mail Alert and Status–7-93
●Application Integration Module–7-93
●Application Communication Module–7-93
●External Account Module–7-93
●XPS Expansion Kit–7-93
ItemFactory default settingPage
■Data Backup7-94
●Storage Backup–7-94
●Device Cloning–7-94
ItemFactory default settingPage
■Storing/Calling of System Settings7-95
●Restore Factory Defaults–7-95
●Store Current Configuration–7-95
●Restore Configuration–7-95
ItemFactory default settingPage
■Sharp OSA Settings7-96
●External Account Setting*1
7-96XExternal Account ControlDisabled
XEnable Authentication by External ServerDisabled
●USB Driver Settings*2
7-96XExternal KeyboardInternal driver
XUSB MemoryInternal driver
XLevel of EncryptionNone
●Job Priority PreferencePrinting7-96
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SYSTEM SETTINGS
Contents
User Control
User Control is used to configure settings for user authentication. Touch the [User Control] key to configure the settings.
User Authentication Setting
These settings enable or disable user authentication and specify the authentication method.
When user authentication is enabled, each user of the machine is registered. When a user logs in, settings for that user 
are applied. This function allows greater control of security and cost management than on previous machines.
In addition, even if the user information is not stored in the machine, it is possible to log in by directly entering user 
information stored on an LDAP server. In this case, the login user will be the factory-stored User. For more information, 
see Factory-stored users (page 7-49).
User Authentication
When [User Authentication] is enabled, the login screen 
appears before an operation is begun in any mode 
except the job status screen*. You must log in as one of 
the stored users. (After logging in, you can move freely 
through the modes.)
* The login screen appears when a document filing file is 
used or when a broadcast transmission is reattempted 
from the job status screen.
Authentication Method Setting
This selects the authentication method. When using user 
authentication, be sure to configure this setting first. The 
items configured for users stored after the user 
authentication method is set vary depending on the 
selected authentication method.
Authenticate a User by Login Name and Password
Standard authentication method using a login name and 
password.
Authenticate a User by Login Name, Password and 
E-mail Address
In addition to a login name and password, this 
authentication method also requires the entry of an 
e-mail address.
Authenticate a User by User Number Only
This can be used as a simple authentication method 
when network authentication is not used.
Device Account Mode Setting
A specific user can be stored as an auto login user. 
When this setting is enabled, login can be performed 
automatically.
This function eliminates the bother of logging in but still 
allows the settings of the selected user (network 
settings, favourite operations, etc.) to be applied. 
You can also allow users other than the auto login user 
to temporarily log in and work using their own authority 
and settings. To allow other users to log in temporarily 
when [Device Account Mode] is enabled, select [Allow 
Login by Different User]. 
For example, you can require authentication for 
one-sided copying only.
 For the procedure for storing users, see User List (page 7-49).
 For more information on login procedures when user authentication is enabled, see USER AUTHENTICATION (page 
1-17) in 1. BEFORE USING THE MACHINE.
 The login screen will vary depending on the 
authentication method that is selected. For more 
information, see USER AUTHENTICATION (page 
1-17) in 1. BEFORE USING THE MACHINE.
 When Authenticate a User by User Number Only 
is selected for the authentication method, network 
authentication cannot be used.
 If auto login fails for some reason when auto login is 
enabled, or the login user does not have 
administrator rights, all system settings or the 
system settings (administrator) will lock. In this 
event, the administrator should touch the [Admin 
Password] key in the system settings screen and 
log in again.
 To log in as a user other than the auto login user 
when [Allow Login by Different User] is enabled, 
press the [LOGOUT] key ( ) to cancel the auto 
user login state. The user authentication screen will 
appear to let you log in. After using the machine, 
press the [LOGOUT] key ( ) to log out.
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SYSTEM SETTINGS
Contents
Other Settings
Actions when the Limit of Pages 
for Output Jobs
This setting determines whether or not a job will be 
completed if the page limit is reached while the job is in 
progress.
The following selections are available.
 Job is Stopped when the Limit of Pages is Reached
 Job is Completed even when the Limit of Pages is 
Reached
The Number of User Name 
Displayed Setting
The number of users that are displayed in the user 
selection screen can be selected (6, 12, or 18 users).
A Warning when Login Fails
This setting is used to display a warning and prohibit 
login for five minutes if login fails three times in a row. 
This prevents an unauthorised person from attempting to 
guess a password. (The number of failed login attempts 
is retained even if the power is turned off.)
Disabling of Printing by Invalid 
User
Printing by users whose information is not stored in the 
machine, such as printing without entering valid user 
information in the printer driver or printing of a file on an 
FTP server from the Web pages, can be prohibited.
Automatically print stored jobs 
after login
When retention is enabled in the printer driver and print 
data has been spooled to the machine, you can have the 
spooled print data automatically print out when the user 
who enabled retention logs in.
Default Network Authentication 
Server Setting
Use this to set the default network authentication server.
When a user logs in from the Web page or sends a print 
job to the machine using user information that is not 
stored on the machine, the authentication server is not 
known. This setting is used to specify one of the LDAP 
servers stored on the machine as the authentication 
server.
This setting also applies to the user selection screen 
of document filing and the sender selection screen.
Locking of the operation panel for 5 minutes can be 
cancelled by clicking [User Control] - [Default Settings] 
- [Release the Lock on Machine Operation Panel] in 
the Web page menu.
When a print job is executed by a user that is not 
stored in the machine, the factory-stored Other User 
is used as the login user. For more information, see 
Factory-stored users (page 7-49).
When login is performed by network authentication 
using user information that is not stored in the 
machine, the login user will be the factory-stored 
User. For more information, see Factory-stored 
users (page 7-49).
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SYSTEM SETTINGS
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Perform LDAP server access 
control.
Access control information for page count limits, 
authorities, and favourite operations can be stored on an 
LDAP server, and by using this LDAP server for network 
authentication, user authentication based on the stored 
access control information can be performed.
This can be used when user authentication is performed 
by network authentication using an LDAP server or a 
directory service (Active Directory, etc.).
Before using this function, configure settings for 
authentication by LDAP server, obtain control numbers 
for the Pages Limit Group, Authority Group, 
Favourite Operation Group, and My Folder (including 
base settings for each group), and associate these with 
the control numbers registered in the machine.
To use this function, attributes associated with Pages 
Limit Group, Authority Group, Favourite Operation 
Group, and My Folder must be added to the directory 
information of the LDAP server used for user 
authentication.
The attribute information is indicated below. Settings 
previously stored in the machine cannot be changed.The names of attributes that the machine obtains from 
the LDAP server can be changed in Pages Limit 
Group, Authority Group, Favourite Operation Group, 
and My Folder in Network Settings > LDAP Settings 
on the Web page.
The Pages Limit Group, Authority Group, and 
Favourite Operation Group information that is stored in 
each machine determines the authority and settings that 
the user is actually granted. To use this function to 
ensure that users are granted the same authority and 
settings on any machine, the same Pages Limit Group, 
Authority Group, and Favourite Operation Group 
information must be stored in each machine using the 
same registration numbers.
For My Folder, the same folder name must be stored in 
Custom Folder in each machine.
The directory information of the LDAP server that is used 
cannot be changed from the machine. Consult the 
administrator of the LDAP server.
Users auto-registered
When access control is enabled and login is performed 
by network authentication, the user information in the 
LDAP server is automatically stored in the machine.
The information stored is as follows:
Attribute
Name of 
attribute in 
factory 
default state
Setting
Pages Limit 
GrouppagelimitRegistration number of
pages limit group stored
in the machine, or group
name previously stored
in the machine.
Unlimited: unlimited
Authority 
GroupauthorityRegistration number of 
authority group stored in 
the machine, or group 
name previously stored 
in the machine.
Admin: admin
User: user
Guest: guest
Favourite 
Operation 
GroupfavoriteRegistration number of 
favourite operation 
group stored in the 
machine, or group name 
previously stored in the 
machine.
Following the System 
Settings: system 
settings
My FoldermyfolderFolder name of user 
folder stored in the 
machine.
Do not enter if the 
default folder is 
specified.
ItemDescription
User NameInformation is acquired from the
LDAP server.*
Initial1
IndexUser 1
Password–
Authentication 
Settings–
Authentication 
ServerNetwork Authentication
Attribute
Name of 
attribute in 
factory 
default state
Setting
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SYSTEM SETTINGS
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* If the user name cannot be acquired, the first 16 characters 
of the text string entered as the user name for network 
authentication is used.
If the login name is different but the user name received 
from the LDAP server is the same, or if the user name is 
already registered on the machine, Can not login 
because the user name entered has been previously 
registered will appear and login will not be possible. In 
this case, the user name stored on the LDAP server or 
the user name stored on the machine must be changed. 
Consult the administrator of the machine.
If automatic registration by LDAP authentication is 
attempted when 1000 users are already stored, the 
following message will appear and login will not be 
possible: Maximum entries for User Name is 1000. 
Please delete old or unused user name. Consult the 
administrator of the machine.
Display Usage Status after Login
When user authentication is enabled, this setting 
specifies whether or not the page counts of a user 
appear when the user logs in.
User Information Print
The following lists can be printed.

 List of Number of Pages Used
 Page Limit Group List*
 Authority Group List
 Favourite Operation Group List*
 All User Information Print
Touch the key of the desired list to begin printing.
* Cannot be printed when no groups are stored.
E-mail AddressInformation is acquired from the
LDAP server.
My Folder
Pages Limit 
Group
Authority Group
Favourite 
Operation 
Group
 If access control information cannot be obtained 
from the LDAP server used for authentication, user 
authentication cannot take place.
 If a user that is registered in the machine is 
authenticated by network authentication, the user 
registration settings in the machine will be given 
priority for the page count limit group, authority 
group, favourite operations group, and my folder.
 If the access control obtained from the LDAP server 
is not registered in the machine, the factory default 
user authority will be applied.
 When this function is not enabled and a user is 
authenticated by network authentication as a 
non-registered user, the factory default user 
authority will be applied.
ItemDescription
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							7-49
SYSTEM SETTINGS
Contents
User List
This is used to store, edit, and delete users when user authentication is enabled.
When the [User List] key is touched, the following screen appears.
[Add New] key
Use this to add a new user.
[Delete All Users] key
Use this to delete all stored users. (Excluding factory 
stored users.) This operation can only be performed 
by an administrator.Delete All Users Auto-Resistered
Delete all auto-registered users.
☞Users auto-registered (page 7-47)
User List
This shows the factory-stored users and the currently 
stored users. An asterisk [*] appears in front of the 
user name of auto-registered users.
A user can be selected to open an edit/delete screen 
for the user.
Storing a user
Touch the [Add New] key in the above screen to open a registration screen. Up to 1000 users can be stored.
For more information, see Settings (page 7-50).
Editing/deleting a user
A user can be selected from the list in the above screen to open an edit/delete screen for the user.
For more information, see Settings (page 7-50).
Delete a user with the [Delete] key.
Factory-stored users
The following users are stored in the machine at the factory.
 Administrator: Factory-stored account for the administrator of the machine.
 User: This is used when network authentication is used and a login name not stored in the machine is directly 
entered. (This cannot be selected in the login user screen.)
 Other User: This is used when a print job is executed using invalid user information. (This cannot be selected in the 
login user screen.)
For settings related to each of the users, see the following table.
User ListBack
Administrator
Other User
User
Name 1
*Name 2Name 3
*Name 4Name 5
Name 6Name 7
Add NewDelete All UsersDelete All Users Auto-Registered
ABCDEFGHIJKLMNOPQRSTUVWXYZetc.
ABC
Search Number
Index Switch
Sorting Order
All
12
 When auto login is enabled, Delete All Users cannot be used.
 The factory-stored users cannot be deleted.
User NameAdministratorUserOther User
Login NameadminusersOther
Password(See the Safety Guide.)* 1users*1–
My FolderMain Folder
Authentication SettingsLogin Locally–
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SYSTEM SETTINGS
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*1 Items that can be changed.
*2 For detailed information of each of the settings, see List of settings and factory default settings of template groups (page 7-53).
Settings
*1 Does not appear when User Number is selected for the authentication method.
*2 Only appears when User Number is selected for the authentication method.
*3 Not required when network authentication is used, as the password stored in the LDAP server is used.
Pages Limit GroupUnlimited*1
Authority Group*2AdminUser*1Guest*1
Favourite Operation GroupFollowing the System Settings*1
ItemDescription
User Name
Store the name of the user (max. 32 characters). This user name is used as the key name in 
the login screen, the document filing user name, and the sender name. (The user name must 
be unique.)
Apply User Name to Log-in 
Name*1Touch this key to enter the entered user name in the login name.
InitialThis determines where the user name will appear in the user list. Up to 10 characters can be 
entered.
IndexSelect the desired custom index. The custom index names are the same as those in the 
address book.
User Number*2Enter a user number (5 to 8 digits).
Login Name*1Enter the login name used when authentication by login name/password is enabled 
(maximum of 255 characters). (The login name must be unique.)
Password*1, 3Enter the password used when authentication by login name/password is enabled (1 to 32 
characters). (The password can be omitted.)
E-mail AddressEnter the e-mail address used in the sender list and for LDAP authentication (maximum of 64 
characters).
My FolderA folder (My Folder) can be specified as the folder used by the user for document filing. A 
previously created folder can be selected or you can create and select a new folder.
Authentication Settings*1Select [Login Locally] or [Network Authentication] (when LDAP is enabled) for Authenticate 
to:.
Authentication ServerWhen [Network Authentication] is selected, select the server to be used for user 
authentication from the list of LDAP servers stored in the Web pages.
Pages Limit Group
Specify page limits for the user by selecting one of the stored page limit groups. The factory 
default setting is [Unlimited].
For more information, see Page Limit Group List (page 7-51).
Authority Group
Specify the authority of the user by selecting one of the stored authority groups. The factory 
default setting is [User].
For more information, see Authority Group List (page 7-52).
Favourite Operation Group
The favourite operation group that will be applied at login appears. The factory default setting 
is [Following the System Settings].
The setting can be changed in the [User Control] menu in the Web pages.
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SYSTEM SETTINGS
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Page Limit Group List
This is used to store groups of Account Limit Settings. The page limits for each user are specified by selecting one of 
these stored groups when the user is stored.
When the [Page Limit Group List] key is touched, the following screen appears.
[Add New] key
Use this to add a new group.List display
This shows the currently stored groups. A group name 
can be selected to open an edit/delete screen for that 
group.
Storing a page limit group
Touch the [Add New] key in the above screen to open a registration screen. Up to 20 groups can be stored.
For more information, see Settings.
Editing a page limit group
A group can be selected from the list in the above screen to open an edit/delete screen for the group.
For information on the settings, see Settings.
To return a group to the factory default state, set Select the Group Name to be the Registration Model to Unlimited in 
the editing screen.
Settings
Page Limit Group ListSystem SettingsBack
Group 2Group 1
Group 3Group 4
Group 5Group 6
Group 7Group 8
Group 9Group 10
Group 11Group 12
Add New
ItemDescription
Group NameStore the name of the group (max. 32 characters).
Select the Group Name to be 
the Registration ModelSelect one of the previously stored groups for use as a template for the new group. When 
selected, the groups settings are applied.
Function namesThe names of the functions that can be configured are displayed. Set a limit for each function.
Page Limit
When [Prohibited] is selected for a mode, input and output from the mode are prohibited.
When [Unlimited] is selected for a mode, there is no limit to the number of pages that can be 
input/output in that mode.
When [Limited] is selected, enter a limit (1 to 99999999 pages).
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SYSTEM SETTINGS
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Authority Group List
Use this to store groups of user authority settings. The authority of each user is specified by selecting one of these 
stored groups when the user is stored.
When the [Authority Group List] key is touched, the following screen appears.
[Add New] key
Use this to add a new group.List display
This shows the currently stored groups. A group name 
can be selected to open an edit/delete screen for that 
group.
Storing an authority group
Touch the [Add New] key in the above screen to open a registration screen. Up to 20 groups can be stored.
For information on the settings, see List of settings and factory default settings of template groups (page 7-53).
Editing an authority group
A group can be selected from the list in the above screen to open an edit/delete screen for the group. For information on 
the settings, see List of settings and factory default settings of template groups (page 7-53).
To return a group to the factory default state, select [Return to Administrator Authority], [Return to User Authority], or 
[Return to Guest Authority].
Authority Group ListSystem SettingsBack
Group 2Group 1
Group 3Group 4
Group 5Group 6
Group 7Group 8
Group 9Group 10
Group 11Group 12
Add New
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							7-53
SYSTEM SETTINGS
Contents List of settings and factory default settings of template groups
ItemDescription
Group NameStore the name of the group (max. 32 characters).
Select the Group Name to be the 
Registration Model
Select one of the previously stored groups for use as a template for the new 
group. When selected, the groups settings are applied.
The factory default groups and their settings are shown below.
AdminUserGuest
Copy
Copy Approval SettingAllowedAllowedAllowed
Special Modes UsageAllowedAllowedProhibited
Printer
Printer Approval SettingAllowedAllowedAllowed
FTP Pull PrintAllowedAllowedProhibited
USB Memory Direct PrintAllowedAllowedProhibited
Network Folder Pull PrintAllowedAllowedProhibited
Image Send
Approval Settings for Each Mode
 E-mail

 Desktop
 Network Folder
 USB Memory

 Internet Fax Send
 PC-I-Fax Send


All allowedAll allowedAll allowed
Colour ScanAllowedAllowedProhibited
Special Modes UsageAllowedAllowedProhibited
Approval Setting for Addressing
 Approval Setting for Direct Entry

Approval Setting to Use a Local Address Book
 Approval Settings to Use a Global 
Address BookAll allowedAll allowedAll allowed
Document Filing
Scan to HDD
 Colour Mode Approval SettingAll allowedAll allowedOnly Black & White 
Allowed
 Special Modes UsageAllowedAllowedProhibited
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