Sharp MX M283N User Manual
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DOCUMENT FILING
Contents
PRINTING A STORED FILE
A file stored using document filing can be retrieved and printed when needed. The settings used when the file was
stored are also stored, and thus the file can be printed again using those settings. The file can also be modified before
printing by changing the print settings.
After selecting the desired file, follow the steps below.
☞SELECTING A FILE (page 6-29)
1
Touch the [Print] key.
2
Touch the [Print and Delete the Data] key
or the [Print and...](http://img.usermanuals.tech/thumb/68/37900/w64_Sharp_MX-M283N-625.png "Page 626
6-31
DOCUMENT FILING
Contents
PRINTING A STORED FILE
A file stored using document filing can be retrieved and printed when needed. The settings used when the file was
stored are also stored, and thus the file can be printed again using those settings. The file can also be modified before
printing by changing the print settings.
After selecting the desired file, follow the steps below.
☞SELECTING A FILE (page 6-29)
1
Touch the [Print] key.
2
Touch the [Print and Delete the Data] key
or the [Print and...")
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DOCUMENT FILING
Contents
PRINT SETTINGS SCREEN
(1) [Paper Select] key
Use this key to set the paper size.
(2) [Output] key
Use this key to select Sort, Group or Staple Sort, and to
select the output tray.
(3) [2-Sided] key
Use this key to select the orientation of the image on the
reverse side of the paper for 2-sided printing. To have the
front and back images oriented in the same direction,
touch the [2-Sided Booklet] key. To have the front and
back images oriented opposite to each other,...](http://img.usermanuals.tech/thumb/68/37900/w64_Sharp_MX-M283N-626.png "Page 627
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DOCUMENT FILING
Contents
PRINT SETTINGS SCREEN
(1) [Paper Select] key
Use this key to set the paper size.
(2) [Output] key
Use this key to select Sort, Group or Staple Sort, and to
select the output tray.
(3) [2-Sided] key
Use this key to select the orientation of the image on the
reverse side of the paper for 2-sided printing. To have the
front and back images oriented in the same direction,
touch the [2-Sided Booklet] key. To have the front and
back images oriented opposite to each other,...")
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DOCUMENT FILING
Contents
MULTI-FILE PRINTING
Multiple files in a folder can be selected for printing.
1
Touch the [Multi-File Print] key.
To select files of a particular job type, touch the [Switch
Display] key, select the job type from the screen that appears,
and touch the [OK] key.
Touch the [Switch Display] key to show only files of a selected
job type.
2
Select the keys of the files that you wish
to print.
Touch the keys of the files that you wish to print. Touched file
keys will be...](http://img.usermanuals.tech/thumb/68/37900/w64_Sharp_MX-M283N-627.png "Page 628
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DOCUMENT FILING
Contents
MULTI-FILE PRINTING
Multiple files in a folder can be selected for printing.
1
Touch the [Multi-File Print] key.
To select files of a particular job type, touch the [Switch
Display] key, select the job type from the screen that appears,
and touch the [OK] key.
Touch the [Switch Display] key to show only files of a selected
job type.
2
Select the keys of the files that you wish
to print.
Touch the keys of the files that you wish to print. Touched file
keys will be...")
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DOCUMENT FILING
Contents
4
Printing a selected file.
The number of selected files appears in the number of selected
files display.
If you wish to use the number of copies that was stored with the
file, go to step (3).
(1) Touch the [Apply the Number from Stored
Setting of Each Job] checkbox so that it is
not selected ( ).
(2) Set the number of copies with the
keys.
You can also directly touch the numeric display and
change the number with the numeric keys.
(3) Touch the [Print and Delete the...](http://img.usermanuals.tech/thumb/68/37900/w64_Sharp_MX-M283N-628.png "Page 629
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DOCUMENT FILING
Contents
4
Printing a selected file.
The number of selected files appears in the number of selected
files display.
If you wish to use the number of copies that was stored with the
file, go to step (3).
(1) Touch the [Apply the Number from Stored
Setting of Each Job] checkbox so that it is
not selected ( ).
(2) Set the number of copies with the
keys.
You can also directly touch the numeric display and
change the number with the numeric keys.
(3) Touch the [Print and Delete the...")
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DOCUMENT FILING
Contents Batch printing
All files in a folder that have the same user name and password can be printed at once. When the [Multi-File Print] key is
touched, it changes into the [Batch Print] key.
1
Touch the [Batch Print] key.
2
Touch the [User Name] key.
When user authentication is used, the user name that was used
for login is automatically selected.
3
Select the user name.
There are four ways to select the user name:
(A) Touch the key of the user name.
The touched user name is...](http://img.usermanuals.tech/thumb/68/37900/w64_Sharp_MX-M283N-629.png "Page 630
6-35
DOCUMENT FILING
Contents Batch printing
All files in a folder that have the same user name and password can be printed at once. When the [Multi-File Print] key is
touched, it changes into the [Batch Print] key.
1
Touch the [Batch Print] key.
2
Touch the [User Name] key.
When user authentication is used, the user name that was used
for login is automatically selected.
3
Select the user name.
There are four ways to select the user name:
(A) Touch the key of the user name.
The touched user name is...")
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DOCUMENT FILING
Contents
4
If a password has been established,
touch the [Password] key.
Enter the password with the numeric keys (5 to 8 digits) and
touch the [OK] key. Only files that have the same password will
be selected.
If you do not wish to enter a password, go to the next step.
5
To set the number of copies, touch the
[Change PRT.No.] key.
If you wish to use the number of copies stored with each file, go
to step 6.
(1) Touch the [Apply the Number from Stored
Setting of Each Job]...](http://img.usermanuals.tech/thumb/68/37900/w64_Sharp_MX-M283N-630.png "Page 631
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DOCUMENT FILING
Contents
4
If a password has been established,
touch the [Password] key.
Enter the password with the numeric keys (5 to 8 digits) and
touch the [OK] key. Only files that have the same password will
be selected.
If you do not wish to enter a password, go to the next step.
5
To set the number of copies, touch the
[Change PRT.No.] key.
If you wish to use the number of copies stored with each file, go
to step 6.
(1) Touch the [Apply the Number from Stored
Setting of Each Job]...")
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DOCUMENT FILING
Contents
SENDING A STORED FILE
A file stored by document filing can be retrieved and transmitted whenever needed. The settings used when the file was
stored are also stored, and thus the file can be transmitted using those settings. If needed, you can also change the
transmission settings to modify the retrieved file.
After selecting the desired file, follow the steps below.
☞SELECTING A FILE (page 6-29)
1
Touch the [Send] key.
2
Select transmission settings.
For information on the...](http://img.usermanuals.tech/thumb/68/37900/w64_Sharp_MX-M283N-631.png "Page 632
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DOCUMENT FILING
Contents
SENDING A STORED FILE
A file stored by document filing can be retrieved and transmitted whenever needed. The settings used when the file was
stored are also stored, and thus the file can be transmitted using those settings. If needed, you can also change the
transmission settings to modify the retrieved file.
After selecting the desired file, follow the steps below.
☞SELECTING A FILE (page 6-29)
1
Touch the [Send] key.
2
Select transmission settings.
For information on the...")
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DOCUMENT FILING
Contents
SEND SETTINGS SCREEN
The keys that appear in the send settings are explained below. For more information on each of the settings, see BASE
SCREEN OF FAX MODE (page 4-7) in 4. FACSIMILE and BASE SCREEN (page 5-9) in 5. SCANNER /
INTERNET FAX.
Example of scan mode
(1) Send mode tabs
Touch the appropriate tab to select fax mode, scan
mode, Internet fax mode, etc.
(2) [Address Book] key
Touch this key to display the destinations stored in the
address book.
(3) [Address...](http://img.usermanuals.tech/thumb/68/37900/w64_Sharp_MX-M283N-632.png "Page 633
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DOCUMENT FILING
Contents
SEND SETTINGS SCREEN
The keys that appear in the send settings are explained below. For more information on each of the settings, see BASE
SCREEN OF FAX MODE (page 4-7) in 4. FACSIMILE and BASE SCREEN (page 5-9) in 5. SCANNER /
INTERNET FAX.
Example of scan mode
(1) Send mode tabs
Touch the appropriate tab to select fax mode, scan
mode, Internet fax mode, etc.
(2) [Address Book] key
Touch this key to display the destinations stored in the
address book.
(3) [Address...")
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DOCUMENT FILING
Contents
PROPERTIES OF STORED FILES
FILE PROPERTIES
A protect setting can be selected for files saved with the document filing function. This prevents a file from being moved,
or automatically or manually deleted.
Three properties are available for saved files: [Sharing], [Protect], and [Confidential]. When saved with the [Sharing]
property, a file is not protected. When saved with the [Protect] or [Confidential] property, a file is protected.
Files saved to the Quick File folder...](http://img.usermanuals.tech/thumb/68/37900/w64_Sharp_MX-M283N-633.png "Page 634
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DOCUMENT FILING
Contents
PROPERTIES OF STORED FILES
FILE PROPERTIES
A protect setting can be selected for files saved with the document filing function. This prevents a file from being moved,
or automatically or manually deleted.
Three properties are available for saved files: [Sharing], [Protect], and [Confidential]. When saved with the [Sharing]
property, a file is not protected. When saved with the [Protect] or [Confidential] property, a file is protected.
Files saved to the Quick File folder...")
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DOCUMENT FILING
Contents
MOVING A STORED FILE
Use this procedure to change the location of a file (move a file to a different folder).
After selecting the desired file, follow the steps below.
☞SELECTING A FILE (page 6-29)
1
Touch the [Move] key.
2
Touch the [Move to:] key.
A file cannot be moved to the Quick File Folder. With this procedure, the original name is changed and the file is
moved to the specified folder. (Unlike the Save As command on a computer, the file is not copied to the...](http://img.usermanuals.tech/thumb/68/37900/w64_Sharp_MX-M283N-635.png "Page 636
6-41
DOCUMENT FILING
Contents
MOVING A STORED FILE
Use this procedure to change the location of a file (move a file to a different folder).
After selecting the desired file, follow the steps below.
☞SELECTING A FILE (page 6-29)
1
Touch the [Move] key.
2
Touch the [Move to:] key.
A file cannot be moved to the Quick File Folder. With this procedure, the original name is changed and the file is
moved to the specified folder. (Unlike the Save As command on a computer, the file is not copied to the...")
6-36 DOCUMENT FILING Contents 4 If a password has been established, touch the [Password] key. Enter the password with the numeric keys (5 to 8 digits) and touch the [OK] key. Only files that have the same password will be selected. If you do not wish to enter a password, go to the next step. 5 To set the number of copies, touch the [Change PRT.No.] key. If you wish to use the number of copies stored with each file, go to step 6. (1) Touch the [Apply the Number from Stored Setting of Each Job] checkbox so that it is not selected ( ). (2) Set the number of copies with the keys. You can also directly touch the numeric display and change the number with the numeric keys. (3) Touch the [OK] key. 6 Touch the [Print and Delete the Data] key or the [Print and Save the Data] key. If the [Print and Delete the Data] key is touched, the files will be automatically deleted after printing. If the [Print and Save the Data] key is touched, the files will be saved after printing. If there are no files that match the search conditions, you will return to the file list screen. All files that match the current search conditions can be deleted by touching the [Delete the Data] key. User 1/All Files Batch PrintCancel Delete the DataPrint and Delete the Data Print and Save the DataChange PRT.No. User Name Password Name 1 User 1/All Files Batch PrintCancel Delete the DataPrint and Delete the Data Print and Save the DataChange PRT.No. User Name Password Name 1 Change Print Number Batch PrintCancel OKCancel Apply the Number from Stored Setting of Each Job. 1(1 999) (1)(3)(2) User 1/All Files Batch PrintCancel Delete the DataPrint and Delete the Data Print and Save the DataChange PRT.No. User Name Password Name 1 Downloaded From ManualsPrinter.com Manuals
6-37 DOCUMENT FILING Contents SENDING A STORED FILE A file stored by document filing can be retrieved and transmitted whenever needed. The settings used when the file was stored are also stored, and thus the file can be transmitted using those settings. If needed, you can also change the transmission settings to modify the retrieved file. After selecting the desired file, follow the steps below. ☞SELECTING A FILE (page 6-29) 1 Touch the [Send] key. 2 Select transmission settings. For information on the settings, see SEND SETTINGS SCREEN (page 6-38). 3 Press the [START] key. A file saved in black and white or greyscale cannot be transmitted in colour. A stored print job cannot be transmitted. These transmission methods require installation of the corresponding options. If any of the following special modes were included in the saved file, the file cannot be transmitted. Pamphlet Copy, Covers/Inserts, Photo Repeat, Multi-Page Enlargement, Multi Shot for copying. If any of the following special modes were included in the saved file, the file can be transmitted but the special modes will not be executed. Margin Shift, Transparency Inserts, Book Copy, Tab Copy, Stamp, Sharpness, Centring Depending on the reduction or enlargement ratio used when storing a file, it may not be possible to send the stored file using a selected resolution setting. In this event, try changing the resolution. However, when sending a stored file by Internet fax, transmission may not be possible even if the resolution is changed. A scanned file that was saved in [High Capacity Mode] cannot be transmitted. Job SettingsCancel file-01Name 1A4F. Colour PrintSendImage CheckProperty Change MoveDeleteDetail Select the job. Address Book Address Entry Send SettingsResolution File Format Special Modes file -01 F. Colour 200X200dpi B/W Send PDF Name 1 Downloaded From ManualsPrinter.com Manuals
6-38 DOCUMENT FILING Contents SEND SETTINGS SCREEN The keys that appear in the send settings are explained below. For more information on each of the settings, see BASE SCREEN OF FAX MODE (page 4-7) in 4. FACSIMILE and BASE SCREEN (page 5-9) in 5. SCANNER / INTERNET FAX. Example of scan mode (1) Send mode tabs Touch the appropriate tab to select fax mode, scan mode, Internet fax mode, etc. (2) [Address Book] key Touch this key to display the destinations stored in the address book. (3) [Address Entry] key or [Sub Address] key Use this key to directly enter an address when sending a file in scan mode or Internet Fax mode. In fax mode this appears as the Sub Address key. Use this key to enter a sub-address and password for F-code communication. (4) [Send Settings] key This key appears in scan mode and Internet fax mode. Touch the key to enter a subject and a file name when performing a transmission. In scan mode, a sender can also be specified. (5) key The 4-digit search number that was assigned to a one-touch key or group key when the key was stored can be entered to specify a destination. (6) [Next Address] key This key appears when at least one address has been entered. Use this key when you are sending a file to multiple destinations. (7) [Cancel] key This returns you to the job settings screen. (8) File name / User name display This shows the icon of the file to be sent, the file name, the user name, and the colour mode (colour/black & white).(9) Any of these keys can be touched to change the corresponding settings of the file to be sent. The settings that can be selected vary by mode. Scan mode [Resolution] key Use this to select the resolution. A resolution setting higher than the resolution at which the file was stored cannot be selected. [File Format] key This lets you select the file type, compression ratio, and colour mode. [Special Modes] key This displays the [Timer] key. Internet fax mode [Resolution] key Use this to select the resolution. A resolution setting higher than the resolution at which the file was stored cannot be selected. [File Format] key Use this to select the file type and compression ratio. [Special Modes] key This displays the [Timer] and [Transaction Report] keys. Fax mode [Resolution] key Use this to select the resolution. A resolution setting higher than the resolution at which the file was stored cannot be selected. [Special Modes] key This displays the [Timer], [Own Name Select], and [Transaction Report] keys. (10) [B/W Send] checkbox Select this checkbox if the file was saved in colour and you wish to send it in black & white. When the file is saved in black & white, this checkbox does not appear. Address Book Address Entry Send SettingsResolution File Format Special Modes file-01 F. Colour 200X200dpi B/W Send PDF Name 1 ScanInternet FaxFax Ready to send.Cancel (6) (1) (2) (3) (4) (5) (8) (10) (9) (7) Downloaded From ManualsPrinter.com Manuals
6-39 DOCUMENT FILING Contents PROPERTIES OF STORED FILES FILE PROPERTIES A protect setting can be selected for files saved with the document filing function. This prevents a file from being moved, or automatically or manually deleted. Three properties are available for saved files: [Sharing], [Protect], and [Confidential]. When saved with the [Sharing] property, a file is not protected. When saved with the [Protect] or [Confidential] property, a file is protected. Files saved to the Quick File folder are all saved as [Sharing] files. When a file is saved to the Main folder or a custom folder, [Sharing] or [Confidential] can be selected. CHANGING THE PROPERTY After selecting the desired file, follow the steps below. ☞SELECTING A FILE (page 6-29) SharingA [Sharing] file can be changed to [Protect] or [Confidential] using [Property Change] in the Job Settings. ProtectProtect prevents a file from being moved or deleted. A password cannot be established. The icon appears with the mode icon in the file key of a protected file. ConfidentialTo protect a Confidential file, a password is set. (The password must be entered to retrieve the file.) The icon appears with the mode icon in the file key of a confidential file. 1 Touch the [Property Change] key. 2 Select the property. (1) Touch the key of the desired property. When the [Confidential] key is touched, the [Password] key can be touched. Touch the [Password] key, enter a password (5 to 8 digits) with the numeric keys, and touch the [OK] key. (2) Touch the [OK] key. Job SettingsCancel file-01Name 1A4B/W PrintSendImage CheckProperty Change MoveDeleteDetail Select the job. Job Settings / Property Change OKCancel file-01Name 1A4B/W ConfidentialSharing ProtectPassword (1)(2) Downloaded From ManualsPrinter.com Manuals
6-40 DOCUMENT FILING Contents Restrictions on changing the property A file that is set to Sharing can be changed to Protect or Confidential. However, a Sharing file that is saved in the Quick File folder can only be changed to Protect. A file that is set to Protect can be changed to Sharing or Confidential. However, a Protect file that is saved in the Quick File folder can only be changed to Sharing. A file that is saved in the Quick File folder cannot be changed to Confidential. If the file is moved to the Main folder or a custom folder, the property can be changed to Confidential. Two properties cannot be selected for a single file. Downloaded From ManualsPrinter.com Manuals
6-41 DOCUMENT FILING Contents MOVING A STORED FILE Use this procedure to change the location of a file (move a file to a different folder). After selecting the desired file, follow the steps below. ☞SELECTING A FILE (page 6-29) 1 Touch the [Move] key. 2 Touch the [Move to:] key. A file cannot be moved to the Quick File Folder. With this procedure, the original name is changed and the file is moved to the specified folder. (Unlike the Save As command on a computer, the file is not copied to the specified folder with the original file remaining in the original location.) To change the file name, touch the [File Name] key. 3 The above screen shows the custom folders as an example. Select the destination folder. (1) Touch the key of the folder to which you want to move the file. If a password is set for the selected folder, a password entry screen will appear. Enter the password with the numeric keys (5 to 8 digits) and touch the [OK] key. (2) Touch the [OK] key. Job SettingsCancel file-01Name 1A4B/W PrintSendImage CheckProperty Change MoveDeleteDetail Select the job. Job Settings / MoveCancel file-01Name 1B/W File Name Move to: Select the folder the file is moved to. file-01 Move A4 Main Folder OKJob Settings / Move 12 All FoldersABCDEFGHIJKLMNOPQRSTUVWXYZ User 1 User 3 User 5 User 7 User 9 User 2 User 4 User 6 User 8 User 10 (1)(2) Downloaded From ManualsPrinter.com Manuals
6-42 DOCUMENT FILING Contents 4 Touch the [Move] key. A file whose property is Protect cannot be moved. To move a protected file, change its property to Sharing or Confidential. User 2 Move Job Settings / MoveCancel file-01Name 1Mono2 File Name Move to: Select the folder the file is moved to. file-01 A4 Downloaded From ManualsPrinter.com Manuals
6-43 DOCUMENT FILING Contents DELETING A STORED FILE Stored files that are no longer needed can be deleted. Select the file that you wish to delete and touch the [Delete] key. ☞SELECTING A FILE (page 6-29) 1 Touch the [Delete] key. 2 Check the file and then touch the [Yes] key. A file whose property is Protect cannot be deleted. To delete a protected file, change its property to Sharing or Confidential. Job SettingsCancel file-01Name 1A4B/W PrintSendImage CheckProperty Change MoveDeleteDetail Select the job. YesNo Delete the file data? Name 1 file-01 Downloaded From ManualsPrinter.com Manuals
6-44 DOCUMENT FILING Contents CHECKING AN IMAGE OF A STORED FILE You can check an image of a file stored using document filing. Select the desired file and touch the [Image Check] key. ☞SELECTING A FILE (page 6-29) Depending on the size of the image, part of the image may be clipped off in the image check screen on the touch panel. 1 Touch the [Image Check] key. 2 Check the image of the file. For information on each of the items, see IMAGE CHECK SCREEN (page 6-45). Job SettingsCancel file-01Name 1A4B/W PrintSendImage CheckProperty Change MoveDeleteDetail Select the job. Image CheckBack Display Rotation Detail file-01Name 1Mono2A4 /00100001 Downloaded From ManualsPrinter.com Manuals
6-45 DOCUMENT FILING Contents IMAGE CHECK SCREEN This section explains the image check screen. (1) Information display This shows information on the displayed image. (2) Preview image This shows an image of the selected file. If the image is cut off, use the scroll bars at the right and bottom of the screen to scroll the image. Touch a bar and slide it to scroll. (You can also touch the keys to scroll.) (3) Change page keys When there are multiple pages, use these keys to change pages. keys: Go to the first or the last page. keys: Go to the previous page or the next page. Page number display: This shows the total number of pages and the current page number. You can touch the current page number key and enter a number with the numeric keys to go to that page number.(4) Display Rotation key This rotates the image right or left by 90 degrees. The rotation applies to all pages in the file, not just the displayed page. (5) [Detail] key This shows the detailed information screen. ☞FILE SELECTION SCREEN (page 6-27) (6) Display zoom key Use this to set the zoom ratio of the displayed image. Changes from the left in the order Full Page, Twice, 4 Times, 8 Times. The setting applies to all pages in the file, not just the displayed page. 00010010 file-01Name 1B/WA4 Image Check Detail Back Display Rotation (3)(5)(1) (2)(4)(6) For a print file, only an image of the first page of the file is shown; the displayed page cannot be changed. When the scan data of a long original is displayed, the edge of the image may be cut off. A print file cannot be rotated. A preview image is an image for display on the touch panel. It will differ from the actual print result. Downloaded From ManualsPrinter.com Manuals