Sharp MX M283N User Manual

							7-14
SYSTEM SETTINGS
Contents Tray Settings
* The size that is automatically detected is set in Select Similar Sizes for Auto Detection in the bypass tray settings screen (see below).
Select Similar Sizes for Auto Detection
Select Similar Sizes for Auto Detection in the bypass tray settings screen is used to select the paper size that is 
automatically detected from similar sizes when automatic paper size detection takes place.
Select one of two sizes when Auto-Inch is set. Select one of three sizes when Auto-AB is set.
When paper that is the same size as one of the paper sizes in the settings is placed in the bypass tray, the size that is 
selected in the settings will be automatically detected.
Paper TrayPaper TypeSize
Tray 1Plain, Pre-Printed, 
Recycled, Letter Head, 
Pre-Punched, Colour, 
Heavy Paper, User 
TypeAuto-AB (A3, A4, A4R, B4, B5, B5R, 216 mm x 330 mm(8-1/2 x 13)), 
Auto-Inch (11 x 17, 8-1/2 x 14, 8-1/2 x 11, 8-1/2 x 11R, 
7-1/4 x 10-1/2R) 
8-1/2 x 13-2/5 (216 mm x 340 mm), 
216 mm x 343 mm (8-1/2 x 13-1/2), 5-1/2 x 8-1/2R, A5R, 
8K, 16K, 16KR
Tray 2
Tray 3
(When a stand/1 x 500 
sheet paper drawer / 
stand/2 x 500 sheet 
paper drawer is 
installed)Auto-AB (A3, A4, A4R, B4, B5, B5R, 216 mm x 330 mm(8-1/2 x 13)), 
Auto-Inch (11 x 17, 8-1/2 x 14, 8-1/2 x 11, 8-1/2 x 11R, 
7-1/4 x 10-1/2R), 
8-1/2 x 13-2/5 (216 mm x 340 mm), 
216 mm x 343 mm (8-1/2 x 13-1/2), 
8K, 16K, 16KR
Tray 4
(When a stand/2 x 500 
sheet paper drawer is 
installed)
Tray 5
(When a large capacity 
tray is installed)Plain, Pre-Printed, 
Recycled, Letter Head, 
Pre-Punched, Colour, 
User TypeA4, 8-1/2 x 11
Bypass
In addition to the paper 
types of trays 1 to 4, 
Thin PaperAuto-AB (A3W, A3, B4, A4, A4R, A5R, B5, B5R, 11 x 17, 8-1/2 x 11, 
216 mm x 330 mm (8-1/2 x 13)*, 216 mm x 340 mm (8-1/2 x 13-2/5)*, 
216 mm x 343 mm (8-1/2 x 13-1/2)*) , 
Auto-Inch (12 x 18, 11 x 17, 8-1/2 x 14*, 8-1/2 x 13-2/5 
(216 mm x 340 mm)*, 8-1/2 x 11, 8-1/2 x 11R, 7-1/4 x 10-1/2R, 
5-1/2 x 8-1/2R, A3, A4, B4, B5) , 
Size Input-AB (X=148 mm to 432 mm, Y=100 mm to 297 mm), 
Size Input-Inch (X=5-1/2 to 17, Y=5-1/2 to 11-5/8), 
8K, 16K, 16KR, Custom 1, Custom 2, Custom 3
LabelsAuto-AB (A4, A4R, B5, B5R), Auto-Inch (8-1/2 x 11, 8-1/2 x 11R), 
Custom Size
TransparencyAuto-AB (A4, A4R), Auto-Inch (8-1/2 x 11, 8-1/2 x 11R)
Tab PaperAuto-AB (A4), Auto-Inch (8-1/2 x 11)
EnvelopeCom-10, Monarch, DL, C5
Auto-AB216 mm x 330 mm (8-1/2 x 13), 216 mmx 340 mm (8-1/2 x 13-2/5), 
216 mm x 343 mm (8-1/2 x 13-1/2)
Auto-Inch8-1/2 x 14, 8-1/2 x 13-2/5 (216 mm x 340 mm)
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							7-15
SYSTEM SETTINGS
Contents
Paper Type Registration
Store a paper type when the desired paper type does not appear as a selection or when you wish to create a new set of 
paper properties.
Up to 7 paper types can be stored.
Auto Tray Switching
When a tray runs out of paper during printing, this determines whether or not another tray with the same size and type of 
paper is automatically selected and printing continues.
Custom Size Registration (Bypass)
If you frequently use a special non-standard paper size in the bypass tray, you can store that paper size.
Storing the paper size saves you the trouble of setting the size each time you need to use it.
Up to three paper sizes can be stored.
Touch the key ([Custom 1] to [Custom 3]) in which you wish to store or change a paper size. The following screen will 
appear:
Select whether you wish to enter the size in mm (Size Input-AB) or inches (Size Input-Inch), and then set the X and Y 
dimensions of the paper.
Size Input-AB
The X dimension can be set to a value from 148 mm to 432 mm. The factory default setting is 432 mm.
The Y dimension can be set to a value from 100 mm to 297 mm. The factory default setting is 297 mm.
Size Input-Inch
The X dimension can be set to a value from 5-1/2  to 17. The factory default setting is 17.
The Y dimension can be set to a value from 5-1/2 to 11-5/8. The factory default setting is 11.
ItemDescription
Type NameStore any name.
The factory default names are User Type 1 - User Type 7.
Fixed Paper SideEnable this setting when paper with a front and reverse side is used.
Disable DuplexEnable this setting when paper is loaded that cannot used for two-sided printing.
Disable StapleEnable this setting when paper is used that cannot be stapled.
Disable PunchEnable this setting when paper is used that cannot be punched.
The settings that can be selected vary depending on the peripheral devices installed.
432
297
 mm (148-432)X
Y mm (100-297)
System SettingsCustom 1OKCancel
Size Input-AB
Size Input-Inch
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							7-16
SYSTEM SETTINGS
Contents
Address Control
Address Control is used to store, edit, and delete one-touch keys, group keys, program keys, and custom indexes. 
Touch the [Address Control] key to configure the settings.
Address Book
Destinations can be stored in the address book for easy retrieval.
When the [Address Book] key is touched, the following screen appears.
[Add New] key
Use this to add a new address.List display
This displays a list of the currently stored addresses. 
An address can be selected to open an edit/delete 
screen for the address.
Storing addresses
Touch the [Add New] key in the above screen to store an address. Up to 1000 addresses can be programmed.
For more information, see Settings (page 7-17).
Editing and deleting addresses
An address can be selected from the list in the above screen to open an edit/delete screen for the address.
For more information, see Settings (page 7-17).
Delete an address with the [Delete] key.
 The settings that can be selected vary depending on the peripheral devices installed.
 For explanations of settings related to the fax function, see SYSTEM SETTINGS FOR FAX (page 7-97).
Address BookBack
Index Switch
Sort Address
Sorting Order
ABC
Search Number
AllAdd New
AAA AAA
CCC CCC
EEE EEE
GGG GGG
III III
BBB BBB
DDD DDD
FFF FFF
HHH HHH
JJJ JJJ
Freq.ABCDEFGHIJKLMNOPQRSTUVWXYZetc.
12
 When Disable Registering Destination from Operation Panel (page 7-76) is enabled in the system settings 
(administrator) for a function, addresses cannot be stored for that function.
To store addresses for Scan to FTP, Scan to Network Folder, and Scan to Desktop...
Store Scan to FTP and Scan to Network addresses in the Web pages. Store Scan to Desktop addresses using Network 
Scanner Tool. A combined maximum of 200 addresses can be stored for these three scanning methods.
If you cannot edit or delete a one-touch individual or group key...
Individual keys and group keys cannot be edited or deleted in the following situations:
- The key is used in a reserved transmission or a transmission in progress.
- The key is included in a group key.
- The key is included in a program.
- The key is specified as a forwarding destination in the Default Address Setting (page 7-80) or Inbound Routing 
Settings / Document Administration Function (in the Web pages).
- When Disable Registering Destination from Operation Panel (page 7-76) is enabled.
If the key is used in a reserved transmission or a transmission that is in progress, cancel the transmission or wait until it is 
completed and then edit or delete the key.
If the key is included in a group, first delete the key from the group and then edit or delete the key.
If the key is specified as a forwarding destination, cancel the forwarding destination setting and then edit or delete the key. If 
Disable Registering Destination from Operation Panel has been enabled, clear this function and then edit or delete the key.
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							7-17
SYSTEM SETTINGS
Contents Settings
ItemDescription
Items stored in all modes
Address Type
Select the type of address to be stored in the address book.
 E-mail: Store an e-mail address in a one-touch key.
 Internet Fax: Store an Internet fax address in a one-touch key.
 Direct SMTP:Store a Direct SMTP address in a one-touch key.
 Fax: Store a fax number in a one-touch key.
 Group:  Store multiple addresses as a group for a broadcast transmission.
Search Number
Set a search number. The lowest available number is automatically entered. To 
change the number, enter a number from 0001 to 1000. A search number that has 
already been stored cannot be used.
Address NameEnter a maximum of 36 characters for the address name.
InitialEnter up to 10 characters for the initials. The initials you enter here determine the 
position of the one-touch key in the alphabetical index.
Key NameEnter the name that you wish to appear in the address book (this is different from the 
address name).
Custom IndexSelect the custom index in which the address will appear.
Register this Address to be added to the 
[Frequent Use] index. Frequently used addresses can be stored in the [Frequent Use] index.
Items appearing when an e-mail address is stored
E-mail AddressEnter an e-mail address (max. 64 characters).
File Format
Specify the format of the file to be generated and the compression mode for black & 
white mode and colour mode.
 File Type: Set the format of the file to be generated.
 Compression Mode (Black & White): Select the compression mode for black & 
white transmission.
 Compression Ratio (Colour/Greyscale):Select the compression ratio for 
colour/greyscale transmission.
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							7-18
SYSTEM SETTINGS
Contents
Custom Index
The name of a custom index can be changed for greater ease of use.
Delete the previously entered name and enter a new name (maximum of 6 characters).
The factory default names for the custom indexes are User 1 to User 6.
Items appearing when an Internet fax address is stored
I-Fax AddressEnter an Internet fax address (max. 64 characters).
File FormatCompression Mode: Select the compression mode for transmission.
Request Internet Fax Reception ReportSelect whether or not you wish to receive a reception report by e-mail after 
transmission is completed.
Items appearing when a Direct SMTP address is stored
 Direct SMTP Address
 Add Hostname or IP Address Too
 Hostname or IP Address
Use these three settings to set an address for Direct SMTP transmission. 
In many cases, transmission is possible using method (1).
A maximum of 64 characters each can be entered in the Direct SMTP Address and 
Hostname or IP Address text boxes.
(1) Using the IPv4 address of the receiving machine in the domain part of the 
e-mail address
Enter the e-mail address of the receiving machine in the [Direct SMTP Address] 
text box with the IPv4 address substituted for the domain.
Example:When the e-mail address of the receiving machine is 
user@sample_domain.com and the IPv4 address is 192.168.123.45
Enter [email protected] in the [Direct SMTP Address] text box.
(2) Using the host name in the domain part of the e-mail address of the 
receiving machine
Enter the e-mail address of the receiving machine in the [Direct SMTP Address] 
text box with the host name substituted for the domain.
Example:When the e-mail address of the receiving machine is 
user@sample_domain.com and the host name is HOST
Enter user@HOST in the [Direct SMTP Address] text box.
(3) When the receiving machine is set to only receive e-mail from specific 
addresses
Enter the specified specific e-mail address in the [Direct SMTP Address] text box.
Select the Add Hostname or IP Address Too checkbox and enter the host name 
or IPv4 address of the receiving machine in the [Hostname or IP Address] text 
box.
Example:When the e-mail address of the receiving machine is 
user@sample_domain.com and the IPv4 address is 192.168.123.45
Enter user@sample_domain.com in the [Direct SMTP Address] text 
box and enter 192.168.123.45 in the [Hostname or IP Address] text 
box.
File FormatCompression Mode: Select the compression mode for transmission.
Items appearing when a group is stored
Address
 Address: Select addresses from the address book to be stored in the 
group. 
 Direct Entry: An address that is not stored in the address book can be directly 
entered. Enter the address in the same way as when storing an 
address for a mode. Note that when an Internet fax address is 
directly entered, the compression mode and reception report 
cannot be selected.
 Address Review: This displays a list of the selected addresses. Addresses can be 
deleted from this list if needed.
ItemDescription
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							7-19
SYSTEM SETTINGS
Contents
Program
If you frequently use the same settings and/or functions to transmit to the same destination or destinations, the settings 
and destinations can be stored in a program. This allows the settings and destinations to be selected by simply selecting 
the program.
When the [Program] key is touched, the following screen appears.
[Add New] key
Use this to add a new program.List display
This displays a list of the currently stored programs. A 
program can be selected to open an edit/delete screen 
for the program.
Storing a program
Touch the [Add New] key in the above screen to open a registration screen. Up to 48 programs can be stored.
For more information, see Settings (page 7-19).
Editing and deleting programs
A program can be selected from the list in the above screen to open an edit/delete screen for the program.
For more information, see Settings (page 7-19).
Delete a program with the [Delete] key.
Settings
ProgramSystem SettingsBack
Program 1
Program 3
Program 5
Program 7
Program 9
Program 11
Program 2
Program 4
Program 6
Program 8
Program 10
Program 12
Add New
 A timer setting cannot be included in a program.
 At least one one-touch key must be specified in a program or the program cannot be stored.
ItemDescription
Program Number
Set the number to be assigned to the program. The lowest available number is 
automatically entered. To change the number, enter a number from 01 to 48. A 
number that has already been stored cannot be used.
Program NameEnter a maximum of 36 characters for the program name.
AddressSelect the address(es) to be used in the program from the address book. Up to 500 
destinations can be stored in one program. 
Address Book screenThis displays a list of the currently stored addresses.
Condition SettingsTouch the [Setup] key to open the condition settings screen for an address.
Address Mode SettingSelect the mode in which the address is used (Internet fax, scan, etc.) When a mode 
is selected, the settings for that mode appear.
Mode SettingsFrequently used settings can be stored in the same way as when they are selected 
for a mode.
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							7-20
SYSTEM SETTINGS
Contents
Fax Data Receive/Forward
This section explains settings for reception and forwarding. Touch the [Fax Data Receive/Forward] key and configure 
the settings.
I-Fax Settings
These settings can be configured when the Internet fax expansion kit is installed.
Reception Start
Touch this key to immediately connect to your mail server (POP3 server) and check for received Internet faxes. If you 
have received Internet faxes, the faxes will be retrieved and printed.
Manual Reception Key in Initial Screen
This displays the [I-Fax Manual Reception] key in the base screen of Internet fax mode.
Forward Received Data
When the machine cannot print because it is out of paper or out of toner, received faxes can be forwarded to another 
Internet fax machine.
For explanations of settings related to the fax function, see SYSTEM SETTINGS FOR FAX (page 7-97).
To use this function, POP3 server settings must be configured. Configure these settings in the screen that appears when 
[Application Settings] - [Internet Fax Settings] is selected in the Web page menu.
 To store a forwarding address, see Set Address for Data Forwarding (page 7-83) in the system settings (administrator).
 If forwarding was not successful because the transmission was cancelled or a communication error occurred, the faxes 
that were to be forwarded will return to the print queue on the machine.
 If the initial pages of a fax were successfully printed, only those pages that were not printed will be forwarded.
 Forwarding is not possible if no faxes were received or a forwarding address is not programmed.
Hold Setting for Received Data Print (page 7-76) is enabled, you will be prompted to enter a password. Enter the 
correct password with the numeric keys.
To cancel forwarding...
Press the [JOB STATUS] key, and then cancel the forwarding job in the same way as a transmission job.
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							7-21
SYSTEM SETTINGS
Contents
Printer Condition Settings
The Printer Condition Settings are used to configure basic printer settings and settings for printing from a DOS 
application. To configure the settings, touch the [Printer Condition Settings] key.
Printer Default Settings
The default settings are used to set advanced print conditions for printing in an environment where the print driver is not 
used (such as printing from MS-DOS or from a computer that does not have the provided print driver installed). 
Settings
When printing using the printer driver, the printer driver settings take precedence over the printer condition settings.
ItemSelections
Copies1 - 999 sets
Orientation Portrait
 Landscape
Default Paper SizeA3, B4, A4, B5, A5, 11 x 17, 8-1/2 x 14, 8-1/2 x 13, 8-1/2 x 11, 7-1/4 x 10-1/2, 
5-1/2 x 8-1/2, 8k, 16k
Default Output Tray
 Centre Tray
 Offset Tray*1
 Finisher Upper Tray*2
 Finisher Lower Tray*2
 Right Tray
Default Paper TypePlain Paper, Letter Head, Pre-Printed, Pre-Punched, Recycle Paper, Colour
Initial Resolution Setting 600 dpi
 1200 dpi
Disable Blank Page Print  (Disabled)
  (Enabled)
Line Thickness*30-9
2-Sided Print
 1-Sided
 2-Sided (Book)
 2-Sided (Tablet)
N-Up Print*4


Fit To Page*5  (Use Fit to Page)
  (Do not use Fit to Page)
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SYSTEM SETTINGS
Contents
*1 When a saddle stitch finisher or finisher is installed.
*2 When a finisher (large stacker) is installed.
*3 This setting is used to adjust the line width of vector graphics. Except for CAD and other specialized uses, there is 
normally no need to change this setting. When 0 is selected, all lines are printed at a width of 1 dot.
*4 Paper sizes that can be used with this function are A3, B4, A4, 11 x 17, 8-1/2 x 14, and 8-1/2 x 11. (This function 
may not take effect with some print methods.)
*5 Only effective when printing PDF, JPEG, and TIFF files.
PCL Settings
This is used to set the symbol sets, fonts, and line feed code used in a PCL environment.
Settings
Output
  (Use Print per Unit)
  (Do not use Print per Unit)
 Staple Position*
1: None, 1 Staple at Back, 2 Staples, 2 Staples (Top)
  (Do not use Punch)

Quick File  (Disabled)
  (Enabled)
ItemDescriptionSelections
PCL Symbol Set SettingSpecify the symbol set used for 
printing.Select from 35 items.
PCL Font Setting
Use this to select the font used for 
printing. Internal Font
 Extended Font
(List of internal fonts when extended fonts are not 
installed.)
PCL Line Feed Code
This setting is used to select how 
the printer responds when a line 
feed command is received. 0.CR=CR; LF=LF; FF=FF
 1.CR=CR+LF; LF=LF;FF=FF
 2.CR=CR; LF=CR+LF; FF=CR+FF
 3.CR=CR+LF; LF=CR+LF; FF=CR+FF
Wide A4
When this is enabled, 80 
characters per line can be printed 
on A4 size paper using a 10-pitch 
font. (When this setting is 
disabled, up to 78 characters can 
be printed per line.)  (Enabled)
  (Disabled)
ItemSelections
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SYSTEM SETTINGS
Contents
PostScript Setting
When an error occurs during PostScript printing, these settings determine whether or not an error notice is printed and 
whether or not the PostScript data is received in binary format.
Settings
ItemDescriptionSelections
Print PS Error
When a PS (PostScript) error 
occurs during PostScript printing, 
this setting determines whether or 
not an error notice is printed.  (Enabled)
  (Disabled)
Binary ProcessingReceive PostScript data in binary 
format.  (Enabled)
  (Disabled)
This setting can be configured when the PS3 expansion kit is installed.
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