Sharp MX M283N User Manual

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SYSTEM SETTINGS
Contents
Interface Settings
These settings are used to control and monitor data transmitted to the USB port or network port of the machine.
Hexadecimal Dump Mode
This function is used to print the print data from a 
computer in hexadecimal format together with the 
corresponding ASCII text. This allows you to check 
whether or not print data from the computer is being 
transmitted to the machine correctly.
Example of a hexadecimal dump
I/O Timeout
The I/O timeout can be set to any number of seconds 
from 1 to 999.
The I/O timeout function temporarily breaks the 
connection if the set duration of time elapses without any 
data being received by the port. After the connection is 
broken, the port is set to auto selection or the next print 
job is begun.
Enable USB Port
This is used to enable printing from the USB port.
USB Port Emulation Switching
If the machine is connected using the USB port, select 
the emulated printer language.
The settings are shown below.

 PostScript*

* When the PS3 expansion kit is installed.
Enable Network Port
This is used to enable printing from the network port.
Network Port Emulation Switching
This setting is used to select the emulated printer 
language when the machine is connected by a network 
port.
The settings are shown below.

 PostScript*

* When the PS3 expansion kit is installed.
Port Switching Method
This setting is used to select when port switching takes 
place.
Switch at End of Job
The port changes to auto selection when printing ends.
Switch after I/O Timeout
When the time set in I/O Timeout elapses, the port 
changes to auto selection.
 The settings are the same as those of Network Port 
Emulation Switching.
 Unless printer errors occur frequently, it is 
recommended that you use the factory default 
setting Auto.
 The settings are the same as those of USB Port 
Emulation Switching.
 Unless printer errors occur frequently, it is 
recommended that you use the factory default 
setting Auto.
The following two print ports are available on the 
machine:
 USB port
 Network port
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SYSTEM SETTINGS
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Image Send Settings
Settings related to the image send function (scan, Internet fax, etc.) can be configured. Touch the [Image Send Settings] 
key to configure the settings.
Operation Settings
The operation settings below apply to all image send functions.
Default Display Settings
You can select one of 5 base screen types for the base screen 
that appears when the [IMAGE SEND] key is touched or when 
the [CLEAR ALL] ( ) key is pressed in image send mode.
 Address Book
 Scan
 Internet Fax

 Data Entry
Hold settings for a while after scanning has been completed
Use this setting to hold the settings after scanning is 
completed (until Auto Clear Mode activates).
Address Book Default Selection
One of the following screens can be specified for the 
initial address book screen.
Tab Switch
 ABC

Address Type


 FTP/Desktop
 Network Folder
 Internet Fax (Including Direct SMTP)


Initial Resolution Setting
The following settings are available for the default 
resolutions of scan, Internet fax, and fax mode.
Scan : 100X100 dpi, 200X200 dpi, 300X300 dpi, 
400X400 dpi, 600X600 dpi
Internet fax : 200X100 dpi
200X200 dpi
200X400 dpi
400X400 dpi
600X600 dpi
Fax: Standard
Fine
Super Fine
Ultra Fine
Apply the Resolution Set when Stored
When an image stored by document filing is used, this 
applies the resolution setting that was stored with the image.
Default Exposure Settings
This is used to set the default exposure settings for 
scanning a document in image send mode. Select [Auto] 
or [Manual]. When [Manual] is selected, the exposure 
can be set to one of 5 levels.
Default Original Image Type
Select the original type beforehand to enable transmission 
at a resolution suitable for the original (only in scan mode 
and USB memory mode). 
When the exposure is set to [Auto], a default original type 
cannot be selected.
The settings are shown below.
 Text/Printed Photo
 Text/Photo

 Photo
 Printed Photo

Moiré Reduction
This reduces the moiré effect (line pattern) that occurs 
when printed matter is scanned (only in scan mode and 
USB memory mode).
For explanations of settings related to the fax function, see SYSTEM SETTINGS FOR FAX (page 7-97).
Other Settings
Half Tone
Half Tone
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SYSTEM SETTINGS
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Must Input Next Address Key at 
Broadcast Setting
This setting is used to require that the [Next Address] 
key be touched before the next address is entered when 
performing a broadcast transmission.
When this setting is enabled, the [Next Address] key 
cannot be omitted even if the next address is entered 
with a one-touch key.
If a user attempts to enter the next address without 
touching the [Next Address] key, a double-beep alarm 
will sound and the entry will be rejected.
Scan Complete Sound Setting
The scan complete sound can be selected.
The Number of File Name/Subject/Body 
Keys Displayed Setting
This setting is used to select the number of file name / 
subject keys that are displayed in the screen. The 
number of keys can be set to 6, 12, or 18.
The Number of Direct Address 
Keys Displayed Setting
Select 5, 10, or 15 for the number of one-touch keys that 
appear in the address book screen.
Disable Switching of Display Order
This is used to prohibit changes to the order of display 
(search number order, ascending, descending) in the 
address book.
When this setting enabled, touching a tab on the 
address book screen does not change the order. The 
display order will remain fixed at the order that is in effect 
when this setting is enabled.
Hold Setting for Received Data Print
This function holds received faxes and Internet faxes in 
memory without printing them. The faxes can be printed 
by entering a password (factory default setting: 0000) 
with the numeric keys.
Password
When [Hold Setting for Received Data Print] is enabled, 
enter the password (4-digit number).
Default Verification Stamp
(When a stamp unit is installed.)
When the automatic document feeder is used, this 
setting can be enabled to have each original page 
stamped after it is scanned.
Erase Width Adjustment
This is used to set the default erase width for erase 
function. Specify a value from 0 mm (0) to 20 mm (1) in 
increments of 1 mm (1/8) for both edge erase and 
centre erase.
This is used to prohibit the storing of destinations. 
Storing from the machine, storing from the Web page, 
and storing from a computer can each be separately 
prohibited.
Disable Registering Destination 
from Operation Panel
This disables address control from the machine.
Configure the setting for each of the following items:
 Group (Direct Entry)
 Group (Address Book)
 Individual
Select All: Select all items.
Clear Checked: Clear all selections.
Disable Registering Destination on 
Web Page
(When network connection is enabled.)
This disables address control from the Web pages.
Configure the setting for each of the following items:
 Group (Direct Entry)
 Group (Address Book)
 Individual
Select All: Select all items.
Clear Checked: Clear all selections.
These settings can only be configured when there is 
no received data in the machines memory (excluding 
data in a confidential or relay broadcast memory box).
Settings to Disable Registration
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SYSTEM SETTINGS
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Disable Registration of Program
This prohibits the use of the address book when a 
program is stored.
Configure the setting for each of the following items:

 FTP

 Network Folder
 Internet Fax (Including Direct SMTP)

Select All: Select all items.
Clear Checked: Clear all selections.
Disable Registration of Memory 
Box
Disable all types of memory box registration.
Configure the setting for each of the following items:
Polling Memory, Confidential, Relay Broadcast (Direct 
Entry), Relay Broadcast (Address Book)
Select All: Select all items.
Clear Checked: Clear all selections.
Disable Destination Registration 
Using Global Address Search
(When network connection is enabled.)
This disables address control from the global address 
search.
Configure the setting for each of the following items:
E-mail, Internet Fax, Fax
Select All: Select all items.
Clear Checked: Clear all selections.
Disable Registration Using 
Network Scanner Tool
(When network connection is enabled.)
This disables address control from the Network Scanner 
Tool.These settings are used to disable the following 
transmission operations.
Disable [Resend] on Image Send 
Mode
This setting disables the [Resend] key in the base 
screen of image send mode.
Disable Selection From Address 
Book
This disables the selection of destinations from the 
Address Book.
Configure the setting for each of the following items:
 E-mail
 FTP
 Desktop
 Network Folder
 Internet Fax (Including Direct SMTP)

Select All: Select all items.
Clear Checked: Clear all selections.
Disable Direct Entry
This prohibits the direct entry of addresses.
Configure the setting for each of the following items:
 E-mail
 Network Folder
 Internet Fax (Including Direct SMTP)

Select All: Select all items.
Clear Checked: Clear all selections.
Disable PC-I-Fax Transmission
(When the Internet fax expansion kit is installed.)
This prohibits PC-I-Fax transmission.
Disable PC-Fax Transmission
(When facsimile expansion kit is installed.)
This prohibits PC-Fax transmission.
Settings to Disable Transmission
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							7-78
SYSTEM SETTINGS
Contents
Use this setting to enter the Internet fax address, fax 
number of the machine and the name of the user.
Sender Data Registration
Use this to store the sender name for fax and Internet 
fax, the sender number for fax, and the sender address 
for Internet fax.
The stored sender name and fax sender number or 
Internet sender address will be printed at the top of the 
received fax.
Sender Name
Enter the sender name. A maximum of 20 characters 
can be entered for the sender name.
Sender Fax Number
This is used to set the sender fax number.
To insert a pause between digits of the number, touch 
the [-] key.
To insert a space between digits of the number, touch 
the [Space] key.
I-Fax Own Address
Enter a default sender address (maximum of 56 
characters).
Registration of Own Name Select 
Store sender names used in Own Name Select  in the 
special modes. Up to 18 sender names can be stored.
Add New
Store a sender name. A maximum of 20 characters can 
be stored.
After entering a sender name, touch the [Store] key. The 
lowest unused registration number from 01 to 18 will be 
automatically assigned to the sender name. This number 
cannot be changed.
Sender Name List
This shows a list of the stored sender names.
A sender name can be selected to delete it.
Own Name and Destination Set
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SYSTEM SETTINGS
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Scan Settings
Settings related to scanning can be configured.
Default Sender Set
The information stored here is used if you do not specify 
[Reply-To] in the send settings when performing Scan to 
E-mail.
Sender Name
Enter a default sender name (maximum of 20 
characters).
Reply E-mail Address
Enter a default reply address (maximum of 64 
characters).
Default Colour Mode Settings
Select a default colour mode setting in scan mode. The 
settings are shown below.
 Full Colour
 Greyscale
 Mono 2
Initial File Format Setting
This is used to set the default file format for Scan to 
E-mail and USB memory mode when the e-mail address 
is entered manually by touching the [Address Entry] key.
File Format
PDF, TIFF, JPEG*
1, 
Compact PDF*
2,4, Compact PDF (Ultra Fine)*2,4, 
Encrypt PDF, Encry./Compact PDF*
3,4,
Encrypt/Compact PDF (Ultra Fine)*
3,4,, XPS
*1 When [Black & White] is selected, the format is [TIFF].
*2 When [Black & White] is selected, the format is [PDF].
*3 When [Black & White] is selected, the format is [Encrypt 
PDF].
*4 When the enhanced compression kit is installed.
Black & White
Compression Mode: None, MH(G3), MMR(G4)
Colour/Greyscale
Compression Ratio: Low, Medium, High
Specified Pages per File
When multiple pages are scanned, this is used to 
generate a separate file for each scanned page (or 
specified number of pages).
When this setting is enabled, the number of pages per 
file can be specified.
Number of Pages
Any number of pages can be specified as the number of 
pages per file. This setting can be specified when 
[Specified Pages per File] is enabled.
Compression Mode at Broadcasting
This is used to set the compression mode for 
broadcasting using Scan to E-mail or Internet fax. The 
compression mode set here is used for all destinations 
regardless of their individual compression mode settings.
Black & White
MH(G3), MMR(G4)
Colour/Greyscale
Low, Medium, High
Other Settings
If only the sender name is stored, it will not be used as 
sender information.
When [JPEG] is selected for the file type, [Specified 
Pages per File] cannot be selected.
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SYSTEM SETTINGS
Contents
Maximum Size of E-mail 
Attachments (E-mail)
To prevent the transmission of excessively large image 
files by Scan to E-mail, a file size limit can be set from 
1 MB to 10 MB in increments of 1 MB. If the total size of 
the image files created by scanning the original exceeds 
the limit, the image files are discarded.
If you do not wish to set a limit, select [Unlimited].
Maximum Size of Data Attachments 
(FTP/Desktop/Network Folder)
A limit can be set for the size of files that can be sent by 
Scan to FTP, Scan to Desktop, and Scan to Network 
Folder. Limits that can be selected are 50 MB, 150 MB, 
and 300 MB. If the total size of the image files created by 
scanning the original exceeds the limit, the image files 
are discarded.
If you do not wish to set a limit, select [Unlimited].
Bcc Setting
Enable Bcc
Enable this setting if you wish to use Bcc delivery. When 
the setting is enabled, the [Bcc] key will appear in the 
image send address book screen.
Display Bcc Address on the Job Status Screen
This displays Bcc addresses on the job status screen 
and address list tab.
Disable Scan Function
This is used to disable PC scan and USB memory scan.
When these modes are disabled, they are greyed out 
when the mode is changed in the base screen.
Pre-Setting Mail Signature
A signature can be automatically appended to the end of 
the body text of e-mail. This is convenient when it is a 
corporate policy to append a specific signature at the 
end of e-mail.
The mail signature to be appended is configured in the 
Web pages. This setting simply enables or disables the 
signature.
A default address can be stored that makes it possible to 
transmit by simply pressing the [START] key without 
specifying an address.
This setting is linked to Maximum Size of E-mail 
Attachments (page 7-82) in the Internet Fax Send 
Settings.
When a broadcast transmission is performed that 
includes both e-mail and Internet fax destinations, the 
limit set in Maximum Size of E-mail Attachments 
(E-mail) (page 7-80) is given priority.
This setting is linked to Pre-Setting Mail Signature 
(page 7-82) in the Internet Fax Initial Settings. 
Default Address Setting
 When this setting is enabled, the base screen 
changes to scan mode.
 Only a single default address can be set for Scan to 
E-mail, Scan to FTP, Scan to Desktop, and Scan to 
Network Folder.
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SYSTEM SETTINGS
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I-Fax Settings
These settings are used to configure the default settings 
for Internet fax.
Auto Wake Up Print
When the [POWER] key ( ) is off (but the main 
power switch is on) and an Internet fax is received, this 
function activates the machine and prints the fax.
When this function is disabled, received Internet faxes 
are not printed until the [POWER] key ( ) is switched 
on.
Compression Setting
This is used to set the default compression mode for 
Internet fax transmission.
The settings are shown below.

 MMR (G4)
Speaker Volume Setting
This is used to adjust the volume of fax receive signals 
and communication error signals heard through the 
speaker.
A fax receive signal sounds after the machine checks 
the mail server and retrieves received faxes. A 
communication error signal sounds when a delivery 
failed e-mail is received from the destination Internet fax 
machine.
Original Print on Transaction 
Report
When a transaction report is printed, this is used to print 
part of the first page of the transmitted original on the 
transaction report. Select one of the settings below.
 Print Out All Report
 Print Out Error Report Only
 No Printed Report
This setting will not be effective if Transaction Report 
Print Select Setting below is set to No Printed Report.
Transaction Report Print Select 
Setting
This is used to select whether or not a transaction report 
will be printed, and if printed, the condition for being 
printed. Select a setting for each of the following 
operations:
Single Sending
 Print Out All Report
 Print Out Error Report Only
 No Printed Report
Broadcasting
 Print Out All Report
 Print Out Error Report Only
 No Printed Report
Receiving
 Print Out All Report
 Print Out Error Report Only
 No Printed Report
When a transaction report is printed, you can have part 
of the first page of the transmitted original printed on the 
transaction report. For more information, see Original 
Print on Transaction Report.
These settings can be configured when the Internet fax expansion kit is installed.
I-Fax Default Settings
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SYSTEM SETTINGS
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Activity Report Print Select Setting
This is used to have the Image Sending Activity Report 
stored in the machines memory automatically print at 
specified times.
The Image Sending Activity Report can be set to 
automatically print each time the number of transactions 
reaches 201, and it can also be set to automatically print 
at a specified time (once a day only). (The settings can 
be simultaneously enabled.)
Body Text Print Select Setting
Image files attached to Internet faxes are normally 
printed. This setting can be enabled to also have the 
e-mail body text (subject and message) printed.
This setting also applies to printing of the body text of 
e-mail messages without file attachments.
Pre-Setting Mail Signature
A signature can be automatically appended to the end of 
the body text of e-mail. This is convenient when it is a 
corporate policy to append a certain signature at the end 
of e-mail.
The mail signature to be appended is configured in the 
Web pages. This setting simply enables or disables the 
signature.I-Fax Send Settings are described below.
I-Fax Reception Report On/Off 
Setting
This setting is used to request a reception report when 
an Internet fax is sent.
The reception report is returned to the sender address 
stored in Own Name and Destination Set (page 7-78).
I-Fax Reception Report Request 
Timeout Setting
The duration of time that the machine will wait for a 
reception report from the destination machine can be set 
by any number from 1 hour to 240 hours in increments of 
1 minute.
Number of Resend Times at 
Reception Error
The number of resend attempts when an error message 
is received from an I-Fax recipient can be set to any 
number from 0 to 15.
Maximum Size of E-mail 
Attachments
To prevent the transmission of excessively large image 
files by Internet fax, a file size limit can be set from 1 MB 
to 10 MB in increments of 1 MB. If the total size of the 
image files created by scanning the original exceeds the 
limit, the image files are discarded.
If you do not wish to set a limit, select [Unlimited].
 If you only enable the [Print Daily at Designated 
Time] setting   and the number of recorded 
transactions exceeds 201 before the specified time, 
each new transaction will delete the oldest 
transaction (the oldest transaction will not be 
printed).
 The Image Sending Activity Report can also be 
printed manually. See List Print (Administrator) 
(page 7-88) in the system settings (administrator).
A maximum of 5 pages of body text can be printed.
This setting is linked to Pre-Setting Mail Signature 
(page 7-80) in the Scan Settings.
I-Fax Send Settings
This setting is only effective when I-Fax Reception 
Report On/Off Setting is enabled.
This setting is only effective when I-Fax Reception 
Report On/Off Setting is enabled.
 This setting is linked to Maximum Size of E-mail 
Attachments (E-mail) (page 7-80) in the Scan 
Settings.
 This setting does not apply to the limit for direct 
SMTP transmission.
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SYSTEM SETTINGS
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Rotation Sending Setting
When transmitting an image that is one of the following 
sizes, this function rotates the image counterclockwise 
90 degrees. (The setting can be configured separately 
for each size.)
A4, B5R, A5R, 8-1/2 x 11, 5-1/2 x 8-1/2R, 16K
Printing Page Number at Receiver
When the transmitted image is printed by the receiving 
machine, the page number can be added to the top of 
each printed page.
Recall in Case of Line Busy
(This setting is only effective for Direct SMTP 
transmission.)
This program is used to set the number of recall 
attempts and the interval between recall attempts when 
a transmission is not successful due to the line being 
busy or other reason.
Number of Times to Recall When Line is Busy
This setting specifies whether or not recalling is 
performed when the line is busy. When recalling is 
performed, you can set the number of recall attempts. 
Any number from 0 to 15 can be selected.
Interval to Wait Between Recall Attempts (min.) 
When Line is Busy
The interval between recall attempts can be set. Any 
number of minutes from 1 to 15 can be selected.
Recall in Case of Communication Error
(This setting is only effective for Direct SMTP 
transmission.)
This determines how many times your machine will 
automatically re-attempt the call if a fax transmission 
fails due to a communication error.
Number of Times to Recall in Case of Error
Specify how many times the machine will re-attempt the 
call when a communication error occurs.
Any number from 0 to 15 can be selected.
Interval to Wait Between Recall Attempts (min.) in 
Case of Error
The interval between recall attempts can be set. Any 
number of minutes from 1 to 15 can be selected.I-Fax Receive Settings are described below.
Auto Receive Reduce Setting
When a fax is received that includes printed information 
such as the senders name and address, the received image 
is slightly larger than the standard size. This setting is used 
to automatically reduce the image to fit the standard size.
Duplex Reception Setting
This is used to select whether or not received faxes are 
printed on both sides of the paper.
When this setting is enabled and a fax consisting of 2 or 
more pages is received (the pages must be the same 
size), the pages are printed on both sides of the paper.
Set Address for Data Forwarding
When the machine is unable to print a received fax, the 
fax can be forwarded to another machine. This setting is 
used to configure the address of the other machine.
Forwarding to
Enter the forwarding address (maximum of 64 characters).
Direct SMTP
Select this to enable forwarding when direct SMTP is 
used.
Add Hostname or IP Address Too
Select this to separately enter a host name or IP address.
Hostname or IP Address
When Add Hostname or IP Address Too  is enabled, use 
this setting to enter the host name or IP address 
(maximum of 64 characters).
A4R and 8-1/2 x 11R size images are not rotated.
I-Fax Receive Settings
 If Auto Receive Reduce is disabled, the edges of 
the image outside the standard size will be cut off. 
However, the image will be clearer because it will 
be printed at the same size as the original.
 Standard sizes are sizes such as A4 and B5 
(8-1/2 x 11 and 8-1/2 x 5-1/2).
Multiple forwarding addresses cannot be stored.
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