Sharp Mx 3501 N Manual

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This chapter explains how to perform F-code communication operations. F-code communication is possible with 
machines of other manufacturers that also support F-code communication.
F-CODE COMMUNICATION
Exchange of confidential documents (confidential communication), retrieval (polling) and distribution (polling memory) of 
information, distribution of information to multiple destinations (relay broadcast transmission) are possible with other 
machines that support F-code communication.
An F-code* is...

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CREATING MEMORY BOXES IN THE MACHINE FOR 
F-CODE COMMUNICATION
Before the F-code communication function can be used, special memory boxes must be created using F-Code Memory 
Box in the system settings for fax.
A box name and F-code (sub-address and passcode) are programmed in each box, and an F-code communication 
function is assigned to each box.
After you have created a memory box, inform the other party of the sub-address and passcode of the box.
To use the following F-code communication...

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F-CODE DIALING
When performing an F-code operation, the F-code (sub-address and passcode) is appended to the fax number that is 
dialed. Check the F-code (sub-address and passcode) programmed in the memory box in the other machine before you 
perform an F-code transmission. It is convenient to store an F-code together with the fax number in a one-touch key or 
group key. 
When the following F-code functions are used, your machine dials the other machine.
F-code confidential transmission, F-code...

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CONFIDENTIAL COMMUNICATION USING 
F-CODES
By sending a fax to an F-code memory box (confidential) in the receiving machine (your machine or the other machine), 
the sender can direct the transmission specifically to the user of the box.
This is convenient for sending sensitive documents that you do not wish people other than the recipient to see, or when 
the receiving machine is shared by multiple departments.
To print an F-code confidential fax, the print passcode must be entered.
The F-code...

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F-CODE CONFIDENTIAL TRANSMISSION
Follow the steps below to send a confidential fax by adding an F-code to the fax number.
1
Place the original.
Place the original face up in the document feeder tray, or face 
down on the document glass.
2
Enter the destination fax number.
(1) Touch the [Address Book] key.
(2) Touch the one-touch key of the desired 
destination.
Touch the one-touch key in which the destination fax 
number and F-code are stored.
(3) Touch the [To] key.
☞CALLING UP A FAX NUMBER FROM THE...

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PRINTING A FAX RECEIVED BY F-CODE 
CONFIDENTIAL RECEPTION
An F-code confidential fax sent to your machine is received to the memory box specified by the F-code. To print the 
received fax, enter the print passcode.
1
The machine rings and the fax is 
received.
A beep sounds when reception ends.
2
Touch the [Special Modes] key.
3
Select memory box.
(1) Touch the   keys to switch through 
the screens.
(2) Touch the [Memory Box] key.
4
Touch the [Print Data] key.
5
Touch the key of the memory box...

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6
Enter the print passcode with the 
numeric keys.
As each digit is entered, – changes to  .
Take care to enter the correct print passcode. If you make a mistake, a message will appear. Return to the entry 
screen. You can touch the [Cancel] key to return to step 5.
7
Press the [BLACK & WHITE START] key 
().
 The confidential fax is automatically given priority in the print job queue.
 The fax is automatically cleared from the memory box after printing.
If you forget the print passcode...
There is...

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POLLING RECEPTION USING F-CODES
This function enables your machine to call another machine and initiate reception of a fax stored in an F-code memory 
box (polling memory) in the other machine. During the polling operation, your machine must correctly specify the F-code 
(sub-address and passcode) configured in the other machine or polling reception will not take place.
 Verify the F-code (sub-address and passcode) of the memory box in the other machine before you perform F-code polling 
reception....

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3
Enter the destination fax number.
(1) Touch the [Address Book] key.
(2) Touch the one-touch key of the desired 
destination.
Touch the one-touch key in which the fax number and 
F-code of the relay machine are stored.
(3) Touch the [To] key.
☞CALLING UP A FAX NUMBER FROM THE ADDRESS 
BOOK (page 36)
If the fax number of the transmitting machine is not stored in a 
one-touch key in the Address Book, enter the fax number and 
F-code with the numeric keys.
(1) Enter the fax number of the destination....

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POLLING MEMORY TRANSMISSION USING 
F-CODES
When your machine receives a transmission request from another machine, this function sends a fax stored in an 
F-code memory box (polling memory) in your machine to that machine. The other machine must correctly specify the 
F-code configured in your machine or transmission will not take place. 
The document to be transmitted must be scanned into an F-code polling memory box.
SCANNING A DOCUMENT INTO A MEMORY BOX FOR 
F-CODE POLLING TRANSMISSION
Follow...