Sharp Mx 3501 N Manual

35
This chapter explains how to enter destination fax numbers.
Destination fax numbers can be entered using the numeric keys, or by calling up a previously stored fax number using 
the Address Book or a search number.
ENTERING A FAX NUMBER WITH THE 
NUMERIC KEYS
Enter the destination fax number with 
the numeric keys.
Entering a pause between digits of the number
Enter a pause after the number used to dial out from a PBX (for example, after 0), or after the country code when 
dialing an international...

36
CALLING UP A FAX NUMBER FROM THE 
ADDRESS BOOK
The Address Book screen shows destinations as one-touch keys.
A destination fax number is called up by simply touching the one-touch key of that destination. This is called one-touch 
dialing. It is also possible to store multiple fax numbers in a one-touch key, allowing you to call up all the numbers by 
simply touching the key. This is called group dialing. This dialing method is convenient when you wish to send a fax to 
(or poll) multiple fax...

37
CALLING UP A STORED DESTINATION
Follow the steps below to select a destination from the Address Book.
1
Touch the [Address Book] key.
The address book screen will appear.
2
Touch the index tab of the first letter of 
the destination name.
Frequently used destinations can be displayed in the [Frequent Use] index. Specify that a destination be displayed in 
the [Frequent Use] index when you store the destination.
3
Touch the key of the desired destination.
The key you touched is selected (highlighted)....

38
CHECKING AND DELETING ENTERED DESTINATIONS
When multiple destinations have been entered, you can display and check the destinations. You can also remove a 
destination from the list of selected destinations.
1
Touch the [Address Review] key.
2
Check the destinations.
To cancel an entered destination...
Touch the key of the destination that you wish to cancel. Touch the [Yes] key in the confirmation screen.
3
Touch the [OK] key.
You will return to the Address Book screen.
AAA AAA
CCC CCC
EEE EEE
DDD...

39
DISPLAYING ONLY FAX OR GROUP DESTINATIONS
You can change the Address Book screen to show only one-touch keys that have fax destinations stored or one-touch 
keys that have multiple destinations stored. The procedure for selecting destinations does not change.
1
Touch the [Sort Address] key.
2
Change the display method.
(1) Touch the [Fax] key.
(2) Touch the [OK] key.
To display only group one-touch keys...
Touch the [Group] key.
AAA AAA
CCC CCC
EEE EEE
DDD DDD
BBB BBB
FFF FFF...

40
CHANGING THE INDEX
The index displayed in the Address Book screen can be changed to a custom index.
1
Touch the [Sort Address] key.
2
Change to the custom index.
(1) Touch the [User] key.
(2) Touch the [OK] key.
System Settings for Fax: Custom Index
This is used to create a custom index. Display of a destination on the index is selected when the destination is stored.
☞Changing the Name of a Custom Index (page 159)
AAA AAA
CCC CCC
EEE EEE
DDD DDD
BBB BBB
FFF FFF
ABCDEFGHIJKLMNOPQRSTUVWXYZ
1/1
CcTo...

41
CALLING UP A DESTINATION FROM A 
GLOBAL ADDRESS BOOK
If an LDAP server that has fax numbers is configured in the Web pages, you can look up a destination fax number in a 
global address book.
1
Touch the [Address Book] key.
2
Touch the [Global Address Search] key.
If only one LDAP server is configured, the global address search screen will appear. Go to (2) in step 3.
3
Search for the destination.
(1) Select the LDAP server.
Touch the key of the LDAP server that you wish to use 
and then touch the...

42
4
Select the destination.
(1) Touch the key of the desired destination.
(2) Touch the [To] key.
This enters the selected destination.
If you wish to enter another destination, repeat steps (1) 
and (2) above.
 The number of characters that can appear in a destination key is 20 characters for a name or 22 digits for a fax 
number.
 If no names are found that match the search letters, a message will appear. Touch the [OK] key in the message to 
change the screen and touch the [Search Again] key to...

43
USING A SEARCH NUMBER TO CALL UP A 
DESTINATION
A destination stored in one-touch key in the Address Book can be called up using the   key. This can be done in the 
base screen of fax mode or in the Address Book screen.
1
Touch the   key.
2
Enter the 3-digit search number of the 
destination with the numeric keys.
When the 3-digit search number is entered, the stored 
destination is retrieved.
 The search number is programmed when the destination is stored in a one-touch key.
 If you do not know the...

44
CHAIN DIALING
Number sequences entered with the numeric keys and/or one-touch keys can be linked together with pauses and dialed 
as a single number.
Use chain dialing to dial a long number (such as an international number) when the country code and/or area code are 
stored separately in one-touch keys.
Example: Using chain dialing to dial an international number
System Settings for Fax (Administrator): Pause Time Setting (page 178)
This is used to set the length of pauses. The default setting is 2...