Ricoh Mp C4500 Instruction Manual

							File Transfer
71
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❖SMTP Authentication
Specify SMTP authentication (PLAIN, LOGIN, CRAMMD5, DIGEST-MD5).
When sending e-mail to an SMTP server, you can enhance the SMTP server
security level using authentication that requires entering the user name and
password.
If the SMTP server requires authentication, set [SMTP Authentication] to [On],
and then specify the user name, password and encryption.
Enter the user name and password to be set for the Administrators e-mail ad-
dress when using Internet Fax.
 SMTP AUTH
On
User Name
Enter the user name using up to 191 characters. Spaces cannot be en-
tered. Depending on the SMTP server type, realm must be specified.
Add @ after the user name, as in user name@realm.
E-mail Address
Password
Enter the password using up to 63 characters. Spaces cannot be entered.
Encryption: Auto / On / Off
[Encryption]-[Auto]: Use If the authentication method is PLAIN, LOGIN,
CRAM-MD5, or DIGEST-MD5.
[Encryption]-[On]: Use If the authentication method is CRAMMD5 or DI-
GEST-MD5.
[Encryption]-[Off]: Use If the authentication method is PLAIN, or LOGIN.
Off
❖POP before SMTP
Specify POP authentication (POP before SMTP).
When sending e-mail to an SMTP server, you can enhance the SMTP server
security level by connecting to the POP server for authentication.
To enable POP server authentication before sending e-mail via the SMTP
server, set [POP before SMTP] to [On]. E-mail is sent to the SMTP server after the
time specified for [Wait Time after Authent.] has elapsed.
If you select [On], enter [Server Name] in [POP3 / IMAP4 Settings]. Also, check the
port number for [POP3] in [E-mail Communication Port].
On
 Wait Time after Authent.: 300
Specify [Wait Time after Authent.] from zero to 10,000 milliseconds, in in-
crements of one millisecond.
User Name
Enter the user name using up to 63 characters. Spaces cannot be entered.
 E-mail Address
 Password
Enter the password using up to 63 characters. Spaces cannot be entered.
Off 
						

							System Settings
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❖Reception Protocol
Specify Reception Protocol for receiving Internet Fax.
POP3
IMAP4
SMTP
❖POP3 / IMAP4 Settings
Specify the POP3/IMAP4 server name for receiving Internet faxes.
The specified POP3/IMAP4 server name is used for [POP before SMTP].
Server Name
If DNS is in use, enter the host name.
If DNS is not in use, enter the POP3/IMAP4 or server IPv4 address.
Enter POP3/IMAP4 server name using up to 127 characters. Spaces cannot
be entered.
Encryption
Auto
Password encryption is automatically set according to the POP/IMAP
server settings.
On
Encrypt password.
Off
Do not encrypt password.
❖Administrators E-mail Address
On e-mailed scanned documents, if the sender is not specified this appears as
the senders address.
When sending e-mail under the Internet fax function, administrators e-mail
address will appear as the sender’s address under the following conditions:
 The sender has not been specified and the machine’s e-mail address has
not been registered.
 The specified sender is not registered in the machine’s address book and
the machine’s e-mail address has not been registered.
When conducting SMTP authentication for the transmitted files under the In-
ternet fax function, the Administrators E-mail Address will appear in the
From: box. If you have specified the user name and e-mail address in [SMTP
Authentication], make sure to specify this setting.
Enter up to 128 characters.
On e-mailed scanned documents, if [Auto Specify Sender Name] is [Off], specify
the sender. 
						

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❖E-mail Communication Port
Specify the port numbers for receiving Internet faxes. The specified POP3
port number is used for [POP before SMTP].
POP3: 110
IMAP4: 143
SMTP: 25
Enter a port number between 1 and 65535 using the number keys, and then
press the {q} key.
❖E-mail Reception Interval
Specify, in minutes, the time interval for receiving Internet faxes via POP3 or
IMAP4 server.
On: 15 minute(s)
Off
If [On] is selected, the time interval can be set from 2 to 1440 minutes in incre-
ments of one minute.
❖Max. Reception E-mail Size
Specify the maximum reception e-mail size for receiving Internet faxes.
2MB
Enter a size from one to 50 MB in increments of one megabyte.
❖E-mail Storage in Server
Specify whether or not to store received Internet fax e-mails on the POP3 or
IMAP4 server.
Off
All
Errors Only
❖Default User Name / Password (Send)
Specify the user name and password required when sending scan files direct-
ly to a shared folder on a computer running Windows, to an FTP server, or to
a NetWare server.
 SMB User Name
 SMB Password
FTP User Name
 FTP Password
NCP User Name
 NCP Password
Enter in up to 64 characters. 
						

							System Settings
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❖Program / Change / Delete E-mail Message
You can program, change, or delete the e-mail message used when sending
an Internet fax or scan file as an attachment.
Program / Change:
APress [System Settings].
BPress [File Transfer].
CPress [TNext].
DPress [Program / Change / Delete E-mail Message].
EPress [Program / Change].
FPress [Not Programmed].
GPress [Change].
HEnter a name, and then press [OK].
Enter the name using up to 20 characters.
IPress [Edit].
To start a new line, press [OK] to return to the e-mail message screen, and
then press [TNext] in Select Line to Edit:.
JEnter the text, and then press [OK].
Enter up to five lines of text. Each line can consist of up to 80 characters.
KPress [OK].
LPress [Exit].
Delete:
APress [System Settings].
BPress [File Transfer].
CPress [TNext].
DPress [Program / Change / Delete E-mail Message].
EPress [Delete].
FSelect the e-mail message to delete.
The confirmation message about deleting appears.
GPress [Yes]. 
						

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❖Auto Specify Sender Name
Set whether or not to specify the name of the sender when sending e-mail.
On
If you select [On], the specified e-mail address will appear in the From:
box. If you do not specify the sender’s address, the administrator’s e-mail
address will appear in the From: box.
If you do not specify the sender when sending a file by e-mail under the
fax function, or if the specified e-mail address is not registered in the ma-
chine’s address book, the machine’s e-mail address will appear in the
From: box. If the machine does not have an e-mail address, the adminis-
trator’s e-mail address will appear in the From: box.
Off
If you select [Off], the specified e-mail address will appear in the From:
box, but you cannot send e-mail without specifying the sender’s e-mail ad-
dress. Under the fax function, you cannot send e-mail if the specified send-
er’s e-mail address is not registered in the machine’s address book.
❖Fax E-mail Account
Specify e-mail address, user name and password for receiving Internet faxes.
Receive
 E-mail Address
Enter an e-mail address using up to 128 characters.
User Name
Enter a user name using up to 64 characters.
 Password
Enter a password using up to 64 characters.
Do not Receive
❖Scanner Resend Interval Time
Specifies the interval the machine waits before resending a scan file, if it can-
not be sent to the delivery server or mail server.
The default setting is 300 second(s).
The interval time can be set from 60 to 999 seconds in one second increments,
using the number keys.
This setting is for the scanner function.
❖Number of Scanner Resends
Sets a maximum number of times a scan file is resent to the delivery server or
mail server.
On: 3 time(s)
Off
If [On] is selected, the number of times can be set from 1 to 99. This setting is
for the scanner function.
This setting is for the scanner function.
Reference
p.3 “Accessing User Tools” 
						

							System Settings
76
2Administrator Tools
This section describes the user tools in the Administrator Tools menu under Sys-
tem Settings.
Default settings are shown in bold type.
Administrator Tools are used by the administrator. To change these settings,
contact the administrator.
We recommend specifying Administrator Authentication before making Ad-
ministrator Tools settings.
❖Address Book Management
You can add, change or delete information registered in the Address Book.
For details, see Address Book.
 Program / Change
You can register and change names as well as user codes.
Names
You can register a name, key display, registration number, and title se-
lection.
Auth. Info
You can register a user code, and specify the functions available to each
user code. You can also register user names and passwords to be used
when sending e-mail, sending files to folders, or accessing an LDAP
server.
Protection
You can register a protection code.
Fax Dest.
You can register a fax number, international TX mode, fax header, label
insertion, IP-Fax destination, and protocol.
E-mail
You can register an e-mail address.
Folder
You can register the protocol, path, port number, and server name.
 Add to Group
You can put names registered in the Address Book into a group.
 Delete
You can delete a name from the Address Book.
You can register up to 2,000 names.
You can register up to 500 user codes.
You can also register and manage names in the Address Book using Web Im-
age Monitor or SmartDeviceMonitor for Admin. 
						

							Administrator Tools
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❖Address Book: Program / Change / Delete Group
Names registered in the Address Book can be added into a group.
You can then easily manage the names registered in each group.
 Program / Change
You can register and change groups.
Names
You can register a name, key display, registration number, and title se-
lection.
 Programmed User/Group
You can check the names or groups registered in each group.
Protection
You can register a protection code.
 Add to Group
You can put groups registered in the Address Book into a group.
 Delete
You can delete a group from the Address Book.
You can register up to 100 groups.
You can also register and manage groups in the Address Book using Web Im-
age Monitor or SmartDeviceMonitor for Admin.
Use SmartDeviceMonitor for Admin provided with the printer scanner unit.
❖Address Book: Change Order
Changes the order of registered names.
You can rearrange the order of items on the same page, but you cannot move
items to another page.
For example, you cannot move an item from PLANNING ([OPQ]) to DAI-
LY ([CD]).
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book: Change Order]. 
						

							System Settings
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DPress the name key to be moved.
You can select a name using the number keys.
EPress the name key in the place you want to move it to.
The user key is moved to the selected position, and the user key currently
at the selected position is moved forward or backward.
If you move the selected user key forward, the user key currently at the se-
lected position is moved backward.
If you move the selected user key backward, the user key currently at the
selected position is moved forward.
You can also select a name using the number keys. 
						

							Administrator Tools
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❖Print Address Book: Destination List
You can print the destination list registered in the Address Book.
Print in Title 1 Order
Prints the Address Book in Title 1 order.
Print in Title 2 Order
Prints the Address Book in Title 2 order.
Print in Title 3 Order
Prints the Address Book in Title 3 order.
Print Group Dial List
Prints the group Address Book.
APress [System Settings].
BPress [Administrator Tools].
CPress [Print Address Book: Destination List].
DSelect the print format.
ETo print the list on two-sided pages, select [Print on 2 Sides].
FPress the {Start} key.
The list prints out.
❖Address Book: Edit Title
You can edit the title to easily find a user.
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book: Edit Title].
DPress the title key you want to change. 
						

							System Settings
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EEnter the new name, and then press [OK].
FPress [OK].
❖Address Book: Switch Title
Specifies the title to select a name.
Title 1
 Title 2
 Title 3
❖Back Up / Restore Address Book
You can back up the machine’s address book to external storage or restore the
backup copy from the external storage.
Back Up
You can back up the machine’s address book to external storage.
Restore
You can restore the backup copy of the address book from external storage.
Format
You can format the external storage.
 Obtain Media Info
The free space and occupied space of the external storage are displayed.
❖Display / Print Counter
Allows you to view and print the number of prints.
 Display / Print Counter
Displays the number of prints for each function (Total, Copier, Printer, A3 /
DLT, Duplex, Fax Prints, Send / TX Total, Fax Transmission, Scanner Send).
Print Counter List
Prints out a list of the number of prints made under each function.
❖Display / Clear / Print Counter per User
Allows you to view and print the numbers of prints accessed with user codes,
and to set those values to 0.
Press [UPrevious] and [TNext] to show all the numbers of prints.
The number of prints may differ from the counter values shown in Display /
Print Counter.
 Print Counter List for All Users
Prints the counter value for all the users.
 Clear Counter List for All Users
Resets the counter value for all the users.
 Print Counter List per User
Prints the counter value for each user.
Clear Counter List per User
Resets the counter value for each user.
 Select All on the Page
Select the all users on the page.