Ricoh Mp C4500 Instruction Manual

							Reception File Setting
141
4 Reception File Setting
Specify whether received documents are to be saved on the hard disk or printed
immediately without being saved. You can print stored documents repeatedly
or download them as images to a computer using a Web Image Monitor or Desk-
TopBinder. If you select printing without saving, documents are printed each
time they are received.
If you have used System Settings to specify to have received faxes distributed to
the delivery server, the documents cannot be saved on the hard disk.
Important
❒The optional printer/scanner unit is required.
APress [Facsimile Features].
BPress [Reception Settings].
CPress [Reception File Setting].
DPress [Print] or [Store], and then press [OK].
To cancel your selection, press [Cancel]. The display returns to that of step
C.
When [Store] is selected, you can select whether or not to send notice of recep-
tion to a specific e-mail address. To notify of reception, press [Notify Destina-
tion] and select an e-mail address from the Internet Fax destinations
programmed in the address book. Further, you can register a group destina-
tion. In such a case, a maximum of 500 destinations can be specified in a
group. 
						

							Facsimile Features
142
4
EPress the {User Tools/Counter} key.
Note
❒You can use Parameter Settings (switch 10, bit 5) to select whether or not
to print stored received documents. See Parameter Settings.
❒If [Store] is selected and a destination for notification is specified, notifica-
tion of document reception can be sent to the specified e-mail address.
❒Documents saved on the hard disk are categorized as received and stored
documents.
❒You cannot change to a different setting if received documents have been
stored on the hard disk. To change to a different setting, print documents
stored on the hard disk if necessary, and then delete them.
❒Received confidential documents are stored in memory. Use the Print Con-
fidential RX File function to print them.
❒With [Store] selected, more memory space is used as the number of saved
documents increases. After memory space becomes insufficient, no more
documents are saved on the hard disk. When this happens, the machine
starts printing then overwriting old documents.
❒You can store received documents up to a total of approximately 320 pages
or 2,240 pages of A4 size Standard .
❒You cannot send received documents.
❒You cannot manage stored documents from the Document Server display.
❒It is recommended that you use Web Image Monitor running under the
same network environment as this machine. Otherwise, the Web browser
may not open and an error may occur.
Reference
p.154 “Parameter Settings”
Printing/Deleting Received and Stored Documents (Print/Delete Stored
RX File), Facsimile Reference
Sending Stored Documents, Facsimile Reference
Reception Report e-mail
When a received document is stored, this report is sent to the e-mail address set
as the destination for notification. 
						

							Program / Change / Delete Scan Size
143
4 Program / Change / Delete Scan Size
Program frequently used scan sizes.
Important
❒When programming or changing a scan size, it is recommended that you
make a record of the new size.
When you select a scan size to scan a custom size original, two custom sizes are
available (Program Size 1 and Program Size 2). Use these functions to program
a custom size in advance. The procedure is the same for programming and
changing.
You can program up to two sizes.
Specify a horizontal length from 128 to 1200 mm, or from 5.5 to 47 inches.
APress [Facsimile Features].
BPress [Scan Settings].
CPress [Program / Change / Delete Scan Size].
DSelect [Program Size 1] or [Program Size 2]. 
						

							Facsimile Features
144
4
EEnter a horizontal size using the number keys.
Each time you press [mm] or [inch], the units switch between mm and inch.
If you enter a length and press [mm] or [inch], the length is converted automat-
ically according to the unit (fractions are rounded off). For example, when
you enter {2}, {2}, and {0} in millimeters and change to inch, the length 8.7
inch is shown on the display. If you press [mm] or [inch] again, 221 mm is
displayed.
If you make a mistake, press [Clear] or the {Clear/Stop} key, and then try again.
To cancel a scan size, press [Cancel].
FSelect a vertical size, and then press [OK].
The displayed vertical size differs depending on the selected unit. When [mm]
is selected, [Auto Detect], [210 mm (A4)], [257 mm (B4 JIS)], [297 mm (A3)], [216 mm
(8 1/2)], and [279 mm (11)] are shown. When [inch] is selected, [Auto Detect], [8.3
inch (A4)], [10.1 inch (B4 JIS)], [11.7 inch (A3)], [8.5 inch], and [11.0 inch] are shown.
To cancel a scan size, press [Cancel].
GPress [Exit].
HPress the {User Tools/Counter} key. 
						

							Program / Change / Delete Scan Size
145
4
Deleting a scan size
Delete programmed scan size.
APress [Facsimile Features].
BPress [Scan Settings].
CPress [Program / Change / Delete Scan Size].
DPress [Delete], and then select [Program Size 1] or [Program Size 2].
EPress [Delete].
To cancel deleting, press [Do not Delete]. The display returns to that of step
D.
FPress [Exit].
GPress the {User Tools/Counter} key. 
						

							Facsimile Features
146
4Registering Fax Information
You can send information to the other party when transmitting or receiving a fax
document. This information is shown on the display of the other machine and
printed as a report. The following information can be sent.
Important
❒You can confirm programmed settings from the User Parameter List. It is rec-
ommended that you print and keep the User Parameter List when you pro-
gram or change settings. See Parameter List.
❖Fax Header
The Fax Header is printed as the header of every fax you send. You should
include your name in the Fax Header.
You can program Fax Header1 or Fax Header2. When you send originals us-
ing the destination list, you can select which Fax Header is printed on the doc-
ument received by the other party.
You can register Fax Header using up to 32 alphanumeric characters and
symbols.
You can use characters, symbols, numbers, and spaces.
You can set whether or not to print a Fax Header using [Fax Header Print] under
Options . See Fax Header Print, Facsimile Reference
❖Own Name
The Own Name is sent to the other party when you send or receive a fax . This
name should include your name. The Own Name is shown on the display of
the other machine and printed in a report.
Own  N ame can be used only if th e oth er machine is of the same manufacturer
and has the Own Name function.
You can register Own Name using up to 20 alphanumeric characters and
symbols.
❖Own Fax Number
The senders Own Fax Number is sent to the other party when sending a fax.
The received facsimile number is shown on the display of the other machine
and printed in a report.
This function is available regardless of the manufacturer of the other partys
machine.
You can register Own Fax Number using up to 20 numbers, space, and
+symbol.
Reference
Fax Header Print, Facsimile Reference 
						

							Registering Fax Information
147
4
Registering Fax Information
APress [Facsimile Features].
BPress [Initial Settings].
CPress [Program Fax Information].
DSelect the Fax Information you want to register or change.
ERegister the name and facsimile number.
FPress [Exit].
GPress the {User tools/Counter} key.
Registering a Fax Header
ACheck that [Fax Header] is selected.
BPress [First Name] or [Second Name].
CEnter a fax header including your Own Name and Fax Number, and then
press [OK]. 
						

							Facsimile Features
148
4
Registering an Own Name
APress [Own Name].
BPress [Own Name].
CEnter your own name, and then press [OK].
Registering an Own Fax Number
APress [Own Fax Number].
BSelect line type to program.
The display differs depending on the optional units installed on the machine.
CEnter your own facsimiles number using the number keys, and then press
[OK].
To enter a + sign or a space, press [+] or [Space]. 
						

							Registering Fax Information
149
4
Changing Fax Information
APress [Facsimile Features].
BPress [Initial Settings].
CPress [Program Fax Information].
DSelect the Fax Information you want to change.
To change a Fax Header, see Registering a Fax Header.
To change Own Name, see Registering an Own Name.
To change Own Fax Number, Registering an Own Fax Number.
EPress [Exit].
FPress the {User tools/Counter} key.
Reference
p.147 “Registering a Fax Header”
p.148 “Registering an Own Name”
p.148 “Registering an Own Fax Number”
Deleting Fax Information
APress [Facsimile Features].
BPress [Initial Settings].
CPress [Program Fax Information].
DPress [Fax Header], [Own Name], or [Own Fax Number] to delete.
EPress the item you want to delete.
FPress [Backspace] or [Delete All], and then press [OK].
When deleting your own facsimiles number, press [Clear] or the {Clear/Stop}
key, and then press [OK].
G[Exit].
HPress the {User tools/Counter} key. 
						

							Facsimile Features
150
4Forwarding
Print documents received and forward to a specified End Receiver. This is useful
if, for example, you are visiting another of f i c e  a n d  w o u l d  l i k e  a  c o p y  o f  y o u r  d o c -
uments to be sent to that office.
You can also specify a folder as the forwarding destination.
Important
❒To use this function, set Forwarding under Reception Settings to On (enable).
❒You can select end receivers only from among destinations programmed in
the Address Book. You cannot specify programmed transfer stations as end
receivers.
A fax number, e-mail address, IP-Fax destination, and folder can be set as the
forwarding destination.
Even when [On] is selected for Forwarding in Reception Settings, if [Off] is se-
lected for the forwarding destination in this function, only printing is per-
formed, not forwarding.
When you wish to change the end receivers depending on the senders, specify
the end receivers by the senders, at Program Special Sender. Documents not re-
ceived from specified senders are sent to the destination specified in this func-
tion.
You can specify whether or not to print forwarded documents. See Parameter
Settings(switch 11, bit 6).
Deleting a destination specified as a forward destination from the destination
list causes the settings of the forward destination to be deleted, so they must be
registered again. When a destination is changed, a document is transmitted to
the new destination. If there is no destination of the specified type, you can set
which destination to be used as an alternative destination. See Parameter Set-
tings (switch 32, bit 0).
You can program one of the Quick Operation keys with operations for this func-
tion.
If you have specified a folder for forwarding, you can specify the file format
used for forwarding. See Parameter Settings (switch 21, bit 3).
Reference
p.123 “General Features”
p.154 “Parameter Settings”
p.130 “Reception Settings”
p.161 “Special Senders to Treat Differently”