Ricoh Mp C4500 Instruction Manual

							E-mail Destination
241
7
Using the e-mail address as the sender
APress [Protection].
BPress [Sender] under [Use Name as].
Deleting an E-mail Destination
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book Management].
DPress [Delete].
ESelect the name whose e-mail address you want to delete.
Press the name key, or enter the registered number using the number keys.
You can search by the registered name, fax number, folder name, e-mail ad-
dress, or IP-Fax destination.
FPress [E-mail].
GPress [Change] under E-mail Address.
HPress [Delete All].
IPress [OK] twice.
JPress the {User Tools/Counter} key.
Note
❒To delete the name, key display, and title, see Deleting a Registered Name.
Reference
p.215 “Deleting a Registered Name” 
						

							Registering Addresses and Users for Facsimile/Scanner Functions
242
7Registering Folders
By registering a shared folder, you can send scan files to it directly.
There are three types of protocol you can use:
SMB
For sending files to shared Windows folders.
FTP
Use when sending files to an FTP server.
NCP
Use when sending files to an Net- Ware server.
Note
❒For details about protocols, server names, and folder levels, consult your net-
work administrator.
❒You can prevent unauthorized users from accessing folders from the ma-
chine. See Registering a Protection Code.
❒You can only select either SMB, FTP, or NCP. If you change protocol after fin-
ishing your settings, all previous entries are cleared.
Using SMB to Connect
Note
❒To register a folder in an FTP server, see Using FTP to Connect.
❒To register a folder in an NetWare server, see Using NCP to Connect.
Reference
p.248 “Using FTP to Connect”
p.253 “Using NCP to Connect”
Registering an SMB Folder
APress [System Settings].
BPress [Administrator Tools]. 
						

							Registering Folders
243
7
CPress [Address Book Management].
DCheck that [Program / Change] is selected.
ESelect the name whose folder you want to register. Press the name key, or
enter the registered number using the number keys.
FPress [Auth. Info], and then press [Next].
GPress [Specify Other Auth. Info] on the right side of Folder Authentication.
HPress [Change] under Login User Name.
IEnter the login user name, and then press [OK].
JPress [Change] under Login Password.
KEnter the password, and then press [OK].
LEnter the password again to confirm, and then press [OK].
MPress [Folder].
NPress [SMB].
OPress [Connection Test] to check the path is set correctly.
PPress [Exit].
QPress [OK]. 
						

							Registering Addresses and Users for Facsimile/Scanner Functions
244
7
RPress [Exit].
Note
❒To register the name, see Registering Names.
❒You can enter up to 64 characters for the user name.
❒You can enter up to 64 characters for the password.
❒You can enter a path using up to 128 characters.
❒To specify a folder, you can either enter the path manually or locate the
folder by browsing the network.
❒If the connection test fails, check the settings, and then try again.
❒When [Do not Specify] is selected, the SMB User Name and SMB Password
that you have specified in Default User Name / Password (Send) of File
Transfer settings applies.
❒If User Authentication is specified, contact your administrator.
Reference
p.212 “Registering Names”
p.244 “To locate the SMB folder manually”
p.245 “To locate the SMB folder using Browse Network”
To locate the SMB folder manually
APress [Change] under Path.
BEnter the path where the folder is located.
CPress [OK].
If the format of the entered path is not correct, a message appears. Press [Exit],
and then enter the path again.
Note
❒Enter the path using this format: \\ServerName\Share- Name\PathName.
❒You can also enter an IPv4 address.
❒You can enter a path using up to 128 characters. 
						

							Registering Folders
245
7
To locate the SMB folder using Browse Network
APress [Browse Network].
The client computers sharing the same network as the machine appear.
Network display only lists client computers you are authorized to access.
BSelect a client computer.
Shared folders under it appear.
You can press [Up One Level] to switch between levels.
CSelect the folder you want to register.
D[OK].
If a Login Screen Appears
This section explains how to log on to the machine if the login screen appears
when you try to access a folder by browsing the network.
If you have not specified folder authentication, or if an incorrect user name or
password has been entered for folder authentication, the login screen appears. 
AEnter the login user name, and then press [OK].
Enter the login user name specified for folder authentication.
BEnter the password, and then press [OK].
The path to the selected folder appears.
If a message appears, press [Exit], and then enter the login user name and
password again. 
						

							Registering Addresses and Users for Facsimile/Scanner Functions
246
7
Changing an SMB Folder
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book Management].
DCheck that [Program / Change] is selected.
ESelect the name whose folder you want to change.
Press the name key, or enter the registered number using the number keys.
You can search by the registered name, fax number, folder name, e-mail ad-
dress, or IP-Fax destination.
FPress [Folder].
GSelect the items you want to change.
When specifying a folder, enter the path directly or selec t it by referen cin g th e
network. For more information, see To locate the folder manually and Us-
ing Browse Network to locate the folder.
HPress [Connection Test] to check the path is set correctly.
IPress [OK].
JPress [Exit].
Note
❒To change the name, key display and title, see Changing a Registered Name.
Reference
p.214 “Changing a Registered Name” 
						

							Registering Folders
247
7
To change the protocol
APress [FTP] or [NCP].
BA confirmation message appears. Press [Yes].
Changing the protocol will clear all settings made under the previous protocol.
CEnter each item again.
Reference
p.248 “Registering an FTP Folder”
Deleting an SMB registered folder
A[System Settings].
BPress [Administrator Tools].
CPress [Address Book Management].
DPress [Delete].
ESelect the name whose folder you want to delete.
Press the name key, or enter the registered number using the number keys.
You can search by the registered name, fax number, folder name, e-mail ad-
dress, or IP-Fax destination.
FPress [Folder]. 
						

							Registering Addresses and Users for Facsimile/Scanner Functions
248
7
GPress the protocol which is not currently selected.
A confirmation message appears.
HPress [Yes].
IPress [OK].
JPress [Exit].
Note
❒To delete the name, key display, and title, see Deleting a Registered Name.
Reference
p.215 “Deleting a Registered Name”
Using FTP to Connect
Note
❒To register a shared folder configured in Windows, see Using SMB to Connect.
❒To register a folder in an NetWare server, see Using NCP to Connect.
Reference
p.242 “Using SMB to Connect”
p.253 “Using NCP to Connect”
Registering an FTP Folder
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book Management].
DCheck that [Program / Change] is selected.
ESelect the name whose folder you want to register.
You can search by the registered name, fax number, folder name, e-mail ad-
dress, or IP-Fax destination. 
						

							Registering Folders
249
7
FPress [Auth. Info], and then press [Next].
GPress [Specify Other Auth. Info] on the right side of Folder Authentication.
HPress [Change] under Login User Name.
IEnter the login user name, and then press [OK].
JPress [Change] under Login Password.
KEnter the password, and then press [OK].
LEnter the password again to confirm, and then press [OK].
MPress [Folder].
NPress [FTP].
OPress [Change] under Server Name.
PEnter the server name, and then press [OK].
QPress [Change] under Path.
REnter the path.
SPress [OK].
TPress [Change] under Port No.
UEnter Port No..
VPress [Connection Test] to check the path is set correctly.
WPress [Exit].
XPress [OK]. 
						

							Registering Addresses and Users for Facsimile/Scanner Functions
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7
YPress [Exit].
Note
❒To register the name, see Registering Names.
❒You can enter up to 64 characters for the user name.
❒You can enter up to 64 characters for the password.
❒You can enter a server name using up to 64 characters.
❒You can enter an absolute path, using this format: /user/ home/user-
name; or a relative path, using this format: directory/sub-directory.
❒If you leave the path blank, the login directory is assumed to be the current
working directory.
❒You can also enter an IPv4 address.
❒You can enter a path using up to 128 characters.
❒To change the port number, press [Change] under Port No.. Enter the port
number using the number keys, and then press {q}.
❒You can enter 1 to 65535.
❒If the connection test fails, check the settings, and then try again.
❒When [Do not Specify] is selected, the FTP User Name and FTP Password
that you have specified in Default User Name / Password (Send) of File
Transfer settings applies. For details, see File Transfer.
❒If User Authentication is specified, contact your administrator.
Reference
p.212 “Registering Names”
p.244 “To locate the SMB folder manually”
p.245 “To locate the SMB folder using Browse Network”
Changing an FTP Folder
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book Management].