Ricoh Mp C4500 Instruction Manual

							Administrator Tools
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❖User Authentication Management
User Code Auth.
Using User Code Authentication, you can limit the available functions and
supervise their use.
When using User Code Authentication, register the user code.
Using the Printer PC Control function, you can obtain a log of prints cor-
responding to the codes entered using the printer driver.
If User Code Authentication has been specified, Auto Colour Select cannot
be used.
For details about Basic Authentication, Windows Authentication, LDAP
Authentication, and Integration Server Authentication, consult your ad-
ministrator.
 Copier: Restrict All, Single Colour / Full Colour, Full Colour, Do not Re-
strict
 Printer: Black & White, PC Control, Do not Restrict
 Other Functions: Document Server, Facsimile, Scanner
 Printer Job Authentication: Entire, Simple (Limitation), Simple (All)
Basic Auth.
Windows Auth.
LDAP Auth.
 Integration Svr. Auth.
Off
❖Enhanced Authentication Management
For details about this function, consult your administrator.
❖Administrator Authentication Management
For details about this function, consult your administrator.
❖Program / Change Administrator
For details about this function, consult your administrator.
❖Key Counter Management
Specify the functions you want to manage with the key counter.
 Copier: Full Colour / Single Colour
 Printer: Single Colour
 Other Functions: Document Server / Facsimile / Scanner
❖Extended Security
Specify whether or not to use the extended security functions. For details
about the extended security functions, consult your administrator. 
						

							System Settings
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❖Auto Delete File in Document Server
Specify whether documents stored in the Document Server will or will not be
deleted after a specified period of time.
On: 3 day(s)
Off
If you select [On], documents stored subsequently are deleted after the speci-
fied period.
If you select [Off], documents are not automatically deleted.
If you select [On], enter a number of days from 1 to 180 (in 1 day increments).
The default is 3 days, this means documents are deleted 3 days (72 hours) af-
ter they are stored.
❖Delete All Files in Document Server
You can delete files stored in the Document Server, including files stored for
Sample Print, Locked Print, Hold Print, and Stored Print under the printer
function.
No
Yes
Even if a password is always set, all documents are deleted.
A confirmation message appears. To delete all documents, select [Yes].
❖Program / Change/Delete LDAP Server
Program the LDAP server to find up e-mail destinations in the LDAP server
Address Book directly. This function is possible when sending scan files by e-
mail using the scanner or fax function.
Name
Server Name
Search Base
Port Number
 Use Secure Connection (SSL)
 Authentication
User Name
 Password
 Search Conditions
Search Options
To start an LDAP search, make sure that the items listed below are set. For
other items, check your environment and make any necessary changes.
Server Name
Search Base
Port Number
 Search Conditions
 Authentication 
						

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To use the LDAP server in Administrator Tools, select [On] under LDAP server.
This function supports LDAP Version 2.0 and 3.0. Ver 2.0 does not support
High Security authentication.
❖LDAP Search
Specify whether or not to use the LDAP server for searching.
On
Off
If you select [Off], LDAP server list will not appear on the searching dis-
play.
❖AOF (Always On)
Specify whether or not to use Auto Off.
On
Off
❖Firmware Version
You can check the version of the software installed in this machine.
❖Network Security Level
For details about this function, consult your administrator.
❖Auto Erase Memory Setting
For details about this function, consult your administrator.
❖Erase All Memory
For details about this function, consult your administrator.
❖Delete All Logs
For details about this function, consult your administrator.
❖Transfer Log Setting
For details about this function, consult your administrator.
❖Data Security for Copying
For details about this function, consult your administrator.
Reference
p.3 “Accessing User Tools”
p.207 “Address Book”
p.221 “Printing the Counter for Each User”
p.281 “Counter” 
						

							System Settings
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Program / Change / Delete LDAP Server
This section explains how to specify the LDAP server settings.
To program / change the LDAP server
APress [System Settings].
BPress [Administrator Tools].
CPress [Program / Change / Delete LDAP Server].
DCheck that [Program / Change] is selected.
ESelect the LDAP server you want to program or change.
When programming the server, select [Not Programmed].
FSet each item as necessary.
GPress [OK] after setting each item.
For details about LDAP server, see Programming the LDAP server.
HPress [Exit].
IPress the {User Tools/Counter} key.
Reference
p.85 “Programming the LDAP server”
To delete the programmed LDAP server
APress [System Settings].
BPress [Administrator Tools].
CPress [Program / Change / Delete LDAP Server].
DPress [Delete].
ESelect the LDAP server you want to delete.
FPress [Yes].
GPress [Exit].
HPress the {User Tools/Counter} key. 
						

							Administrator Tools
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Programming the LDAP server
This section explains how to specify the LDAP server settings.
To enter an identification name
APress [Change] under Name.
Register a name for the LDAP server that will appear on the server selection
screen of the LDAP search operation.
BEnter the server’s identification name.
CPress [OK].
To enter a server name
APress [Change] under Server Name.
Register the LDAP server’s host name or IPv4 address.
BEnter the LDAP server name.
CPress [OK].
To enter the search base
APress [Change] under Search Base.
Select a route folder to start the search from e-mail addresses registered in the
selected folder are search targets.
BEnter the search base.
For example, if the search target is the sales department of ABC company, en-
ter dc=sales department, o=ABC. (In this example, the description is for an
active directory. dc is for the organization unit, and o is for the company.)
Search base registration may be required depending on your server environ-
ment. When registration is required, unspecified searches will result in error.
Check your server environment and enter any required specifications.
CPress [OK]. 
						

							System Settings
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To enter a port number
APress [Change] under Port No..
Specify the port number for communicating with the LDAP server. Specify a
port that is compliant with your environment.
BEnter the port number using the number keys, and then press the {#} key.
When SSL is set to [On], the port number automatically changes to 636.
To start SSL communication
APress [On] under Use Secure Connection (SSL).
Use SSL to communicate with the LDAP server.
To use SSL, the LDAP server must support SSL.
When SSL is set to [On], the port number automatically changes to 689.
SSL setting must be enabled on this machine. For details, consult your net-
work administrator.
To set authentication
APress [TNext].
BPress [On] or [High Security] under Authentication.
To make a search request to the LDAP server, use the administrator account
for authentication.
Authentication settings must comply with your server’s authentication set-
tings. Check your server settings before setting this machine.
[High Security] is available only with LDAP Version 3.0.
When [High Security] is selected, the administrator password is encrypted be-
fore it is sent to the network. When [On] is selected, the password is sent with-
out encryption. 
						

							Administrator Tools
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To enter the user name and password
APress [TNext].
BPress [Change] under User Name.
When [On] or [High Security] is selected for the authentication setting, use the
administrator account name and password. Do not enter the administrator
account name and password when using authentication for each individual
or each search.
CEnter the user name, and then press [OK].
Procedures for the user name setting differ depending on server environ-
ment. Check your server environment before making the setting.
Example: Domain Name\User Name, User Name@Domain Name,
CN=Name, OU=Department Name, DC=Server Name
DPress [Change] under Password.
EEnter the password, and then press [OK].
The user name and password are required for administrator authentication to
access the LDAP server.
You can set the user name and password in this machine’s Address Book to
allow individual authentication access to the LDAP server. Use Administra-
tor Tools to select the user name and password you want to use.
To test the connection
APress [Connection Test].
Access the LDAP server to check the proper connection is established. Check
authentication works according to the authentication settings.
A connection test is carried out.
BPress [Exit].
If the connection test fails, check your settings and try again.
This function does not check search conditions or the search base. 
						

							System Settings
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To set search conditions
APress [TNext] twice.
BPress [Change] for items you want to use as search conditions from the fol-
lowing: [Name], [E-mail Address], [Fax Number], [Company Name], and [Depart-
ment Name].
You can enter an attribute as a typical search keyword. Using the entered at-
tribute, the function searches the LDAP server’s Address Book.
CEnter the attribute you want to use when searching for e-mail addresses,
and then press [OK].
The attribute value may change depending on the server environment. Check
the attribute value complies with your server environment before setting it.
You can leave items blank, but you cannot leave attributes blank when
searching for e-mail addresses from the LDAP server Address Book.
To set search options
APress [TNext] three times.
BPress [Change] under Attribute.
CEnter the attribute you want to use when searching for e-mail addresses,
and then press [OK].
To search the LDAP server data using a keyword other than prepared key-
words such as Name, E-mail Address, FAX Number, Company Name, and
Department Name, specify the attribute for the keyword registered in your
LDAP server, and the name to be displayed on the control panel during the
search. For example, to search e-mail addresses by employee number, enter
employeeNo. in the Attribute field, and Employee No. in the key display
field.
The attribute value may change depending on the server environment. Check
the attribute complies with your server environment before setting it.
DPress [Change] under Key Display. 
						

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EEnter the key display, and then press [OK].
The registered key display appears as a keyword for searching LDAP.
 Without key display registration
 With key display registration
The key does not appear on the search screen unless both Attribute and
Key Display are registered. Make sure you register both to use the optional
search. 
						

							System Settings
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