Ricoh Mp C4500 Instruction Manual

							Address Book
211
7
Sending scanned files to a shared folder directly
After registering the path name, user name and password, you can connect to a
shared folder simply by selecting the destination shown on the initial scanner
display whenever sending files using the scanner function to a shared folder.
To share the folder using Windows, select the SMB protocol.
To register the folder to the FTP server, select the FTP protocol.
To register the folder to the NetWare server, select the NCP protocol.
Reference
p.242 “Registering Folders”
Preventing unauthorized user access to shared folders from the 
machine
After registering a protection code, you can specify the object of protection to
prevent an e-mail destination from being used without permission.
You can prevent unauthorized access to registered folders.
Reference
p.269 “Registering a Protection Code”
Managing users and machine usage
Register user codes to limit users to the following functions and check their use
of each function:
Copier
 Document Server
 Facsimile
Scanner
Printer
Reference
p.216 “Authentication Information” 
						

							Registering Addresses and Users for Facsimile/Scanner Functions
212
7Registering Names
Register user information including their names.
The user name is useful for selecting a destination when sending faxes or e-mail.
You can also use it as a folder destination.
You can register up to 2000 names.
Registering Names
This section describes how to register names.
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book Management].
DCheck that [Program / Change] is selected.
EPress [New Program].
FPress [Change] on the right of the Name.
The name entry display appears.
GEnter the name, and then press [OK]. 
						

							Registering Names
213
7
HPress the key for the classification you want to use under Select Title.
The keys you can select are as follows:
[Frequent]: Added to the page that is displayed first.
[AB], [CD], [EF], [GH], [IJK], [LMN], [OPQ], [RST], [UVW], [XYZ], [1] to [10]: Add-
ed to the list of items in the selected title.
You can select [Frequent] and one more page for each title.
IPress [OK] twice.
JPress the {User Tools/Counter} key.
Note
❒The name can be used for documents in the Document Server. For details
about the Document Server, see Using the Document Server, Copy/ Doc-
ument Server Reference.
Reference
Entering Text, About This Machine
Using the Document Server, Copy/ Document Server Reference 
						

							Registering Addresses and Users for Facsimile/Scanner Functions
214
7
Changing a Registered Name
This section describes how to change a name.
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book Management].
DCheck that [Program / Change] is selected.
ESelect the registered name you want to change.
Press the name key, or enter the registered number using the number keys.
FTo change the name or key display, press [Change] on the right of the name
or key display.
GEnter the name or key display, and then press [OK].
HTo change the title, press the key for the classification you want to use from
Select Title.
ITo change the registration number, press [Change] under Registration No..
JEnter a new registration number using the number keys, and then press the
{q} key.
KPress [OK].
LPress [Exit].
MPress the {User Tools/Counter} key.
Note
❒You can search by the registered name, fax number, folder name, e-mail
address, or IP-Fax destination.
Reference
Entering Text, About This Machine 
						

							Registering Names
215
7
Deleting a Registered Name
This section describes how to delete a name.
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book Management].
DPress [Delete].
ESelect the name you want to delete.
Press the name key, or enter the registered number using the number keys.
FPress [Yes].
GPress [Exit].
HPress the {User Tools/Counter} key. 
						

							Registering Addresses and Users for Facsimile/Scanner Functions
216
7Authentication Information
Following describes the procedure for authenticating a user code.
Important
❒The functions associated with each user code are the same. If you change or
delete user codes, management data and limits associated with that code be-
come invalid.
Register user codes to limit users to the following functions and check their use
of each function:
Copier
Document Server
Facsimile
Scanner
Printer
Note
❒You can register up to 500 user codes.
❒The number of copies made of documents stored in the Document Server us-
ing the facsimile function is counted for each user code. This allows you to
check each users usage.
❒The number of copies scanned using the scanner function is counted for each
user code. This allows you to check each users usage.
❒To automatically register the printer driver user code, select [Printer: PC Con-
trol] for the printer in User Code Authentication. To use the user code set in
User Tools, set the user codes registered in User Tools for the printer driver.
❒For details about setting user codes for the printer driver, see Printer Driver
Help.
Reference
p.81 “User Authentication Management” 
						

							Authentication Information
217
7
Registering a User Code
This section describes how to register a user code.
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book Management].
DCheck that [Program / Change] is selected.
EPress the name whose code is to be registered, or enter the registered
number using the number key.
You can search by the registered name, fax number, folder name, e-mail ad-
dress, or IP-Fax destination.
FPress [Auth. Info].
GEnter the user code using the number keys, and then press {q} key.
If you make a mistake, press [Clear] or the {Clear/Stop} key.
HPress [TNext] twice. 
						

							Registering Addresses and Users for Facsimile/Scanner Functions
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7
ISelect the functions to be used with the user code from Available Func-
tions.
JPress [OK].
KPress [Exit].
LPress the {User Tools/Counter} key.
Note
❒You can enter a one-to eight-digit user code.
❒To register the name, see Registering Names.
Reference
p.212 “Registering Names”
Changing a User Code
This section describes how to change a user code.
Important
❒Even if you change a user code, the counter value will not be cleared.
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book Management]. 
						

							Authentication Information
219
7
DCheck that [Program / Change] is selected.
ESelect the user whose user code you want to change.
Press the name key, or enter the registered number using the number keys.
You can search by the registered name, fax number, folder name, e-mail ad-
dress, or IP-Fax destination.
FPress [Auth. Info].
GPress [Change], and then enter the new user code using the number keys
HPress {q} key.
ITo change the available functions, press [Auth. Info] and then press [TNext]
twice.
JPress the key to select the functions to enable them.
Press the key to highlight it, and then the function is enabled. To cancel a se-
lection, press the highlighted key.
KPress [OK].
LPress [Exit].
MPress the {User Tools/Counter} key.
Note
❒To change the name, key display and title, see Changing a Registered Name.
Reference
p.214 “Changing a Registered Name” 
						

							Registering Addresses and Users for Facsimile/Scanner Functions
220
7
Deleting a User Code
This section describes how to delete a user code.
Important
❒After clearing the user code, the counter is automatically cleared.
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book Management].
DPress [Delete].
ESelect the name whose code is to be deleted.
Press the name key, or enter the registered number using the number keys.
You can search by the registered name, fax number, folder name, e-mail ad-
dress, or IP-Fax destination.
FPress [Auth. Info].
GPress [Change] to delete the user code, and then press {q} key.
HPress [OK].
IPress [Exit].