Ricoh Mp C4500 Instruction Manual

							Registering Names to a Group
261
7
BPress [Administrator Tools].
CPress [Address Book Management].
DCheck that [Program / Change] is selected.
ESelect the name to register in a group.
Press the name key, or enter the registered number using the number keys.
You can search by the registered name, fax number, folder name, e-mail ad-
dress, or IP-Fax destination.
FPress [Add to Group].
GSelect a group to which you want to add the name to.
The group key that you have selected becomes highlighted, and the name is
added to it.
HPress [OK]. 
						

							Registering Addresses and Users for Facsimile/Scanner Functions
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7
Adding a Group to Another Group
You can add a group to another group.
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book: Program / Change / Delete Group].
DCheck that [Program / Change] is selected.
ESelect the group that you want to put into another group.
Press the group key, or enter the registered number using the number keys.
You can search by the registered name, fax number, folder name, e-mail ad-
dress, or IP-Fax destination.
FPress [Add to Group]. 
						

							Registering Names to a Group
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7
GSelect the group which you want to add to.
The group key that you have selected becomes highlighted, and the group is
added to it.
HPress [OK]. 
						

							Registering Addresses and Users for Facsimile/Scanner Functions
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7
Displaying Names Registered in a Group
You can check the names or groups registered in each group.
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book: Program / Change / Delete Group].
DCheck that [Program / Change] is selected.
ESelect the group where the members you want to check is registered.
You can search by the registered name, fax number, folder name, e-mail ad-
dress, or IP-Fax destination.
FPress [Programmed User/Group].
All the names registered will be displayed.
GPress [OK].
Removing a Name from a Group
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book Management]. 
						

							Registering Names to a Group
265
7
DCheck that [Program / Change] is selected.
ESelect the name to remove from a group.
Press the name key, or enter the registered number using the number keys.
You can search by the registered name, fax number, folder name, e-mail ad-
dress, or IP-Fax destination.
FPress [Add to Group].
GSelect the group from which you want to remove the name.
The group key that you have selected becomes highlighted, and the name is
added to it.
HPress [OK]. 
						

							Registering Addresses and Users for Facsimile/Scanner Functions
266
7
Deleting a Group Within Another Group
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book: Program / Change / Delete Group].
DCheck that [Program / Change] is selected.
ESelect the group that you want to delete from.
Press the group key, or enter the registered number during the number keys.
You can search by the registered name, fax number, folder name, e-mail ad-
dress, or IP-Fax destination.
FPress [Add to Group].
The keys of groups in which the group is registered appear highlighted.
GSelect the group that you want to delete from.
The group key is deselected and the group is deleted from it. 
						

							Registering Names to a Group
267
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H[OK].
Changing a Group Name
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book: Program / Change / Delete Group].
DCheck that [Program / Change] is selected.
EPress the group key you want to change.
You can search by the registered name, fax number, folder name, e-mail ad-
dress, or IP-Fax destination.
FTo change the group name and key display, press [Change] under Group
Name or Key Display. 
						

							Registering Addresses and Users for Facsimile/Scanner Functions
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7
GEnter the new group name or key display, and then press [OK].
HTo change the title, press the title key under Select Title.
ITo change the registration number, press [Change] under Registration No..
JEnter the new registration number using the number keys.
KPress the {q} key.
LPress [OK].
Deleting a Group
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book: Program / Change / Delete Group].
DPress [Delete].
EPress [Yes].
FPress a group key you want to delete.
You can search by the registered name, fax number, folder name, e-mail ad-
dress, or IP-Fax destination.
GPress [Yes]. 
						

							Registering a Protection Code
269
7 Registering a Protection Code
You can stop senders names or folders being accessed by setting a protection code.
You can use this function to protect the following:
Folders
You can prevent unauthorized access to folders.
Senders names
You can prevent misuse of senders names.
Reference
p.217 “Registering a User Code”
Registering a Protection Code to a Single User
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book Management].
DCheck that [Program / Change] is selected.
ESelect the name whose protection code you want to register.
You can search by the registered name, fax number, folder name, e-mail ad-
dress, or IP-Fax destination.
FPress [Protection]. 
						

							Registering Addresses and Users for Facsimile/Scanner Functions
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GPress [Destination] or [Sender] under Use Name as.
Both [Destination] and [Sender] can be selected at the same time.
HPress [Change] under Protection Code.
IEnter a protection code using the number keys, and then press {q}.
JPress [OK].
KPress [Exit].
Note
❒Specify a protection code of up to eight digits. You can also specify Pro-
tection without specifying a protection code.