Ricoh Mp C4500 Instruction Manual

							Reception Settings
131
4
❖Stored Reception File User Setting
The administrator can be specified for managing documents stored on the
machine after fax documents are received. To specify the administrator, enter
the administrator user code for managing documents using Web Image Mon-
itor or DeskTopBinder.
You must register the administrators User Code to the destination list in ad-
vance.
This function is only available when [Store] is selected in Reception File Set-
ting.
It is recommended that you use a Web Image Monitor operating under the
same network environment as this machine. Otherwise, the Web browser
may not open and an error may occur.
APress [Facsimile Features].
BPress [Reception Settings].
CPress [Stored Reception File User Setting].
DIf you want to use a user code, press [On].
EPress the Destination key of the user you wish to specify, and then press
[OK].
FCheck the selected user, and then press [OK].
When a programmed user is deleted from the destination list, message
Deleted from Address Book is displayed. Enter the user again.
GPress the {User Tools/Counter} key.
If the programmed user code was deleted using the Address Book Manage-
ment function under System Settings, you cannot view received and saved
documents using a Web Image Monitor. Select [Off] in step 4 or reprogram the
user code.
❖SMTP RX File Delivery Settings
This function is available on systems that allow routing of e-mail received via
SMTP.
On
Off
When an authorized e-mail address is set, e-mail received from addresses that
do not match the authorized address is discarded, and an error message is re-
turned to the SMTP server.
The authorized e-mail address is compared with the addresses of e-mail orig-
inators, as illustrated by the following examples.
 When the authorized e-mail address is set to @aaa.abcd.com:
[email protected] - accepted
[email protected] - not accepted
[email protected] - not accepted
No Error Report is output even when e-mail is discarded. 
						

							Facsimile Features
132
4
APress [On].
BPress [Change], and then enter the sending e-mail address to be authorized.
If you make a mistake, press [Backspace] or [Clear], and then enter again.
CPress [OK] twice.
❖2 Sided Print
Specify whether or not received fax documents are to be printed on both sides
of the paper.
On
Off
❖Checkered Mark
Specify whether or not a checkered mark is to be printed on the first page of
received fax documents.
On
Off
❖Centre Mark
Specify whether or not a centre mark is to be printed halfway down the left
side and at the top centre of each page received.
On
Off 
						

							Reception Settings
133
4
❖Print Reception Time
Specify whether or not the received date, time, and file number are printed at
the bottom of received fax documents.
On
Off
❖Reception File Print Quantity
Specify the number of copies to be printed for each fax document received.
 1 to 10 set(s)
❖Paper Tray
Use this function to print fax documents received from programmed senders
and fax documents from other senders, using different paper trays.
Display of tray names may differ depending on the options installed.
Tray 1
Tray 2
Tray 3 (option)
Tray 4 (option)
LCT (option)
Auto Select
❖Specify Tray for Lines
Specify a paper tray for each line (telephone, Internet Fax, IP-Fax).
Off
On
APress [Facsimile Features].
BPress [Reception Settings].
CPress [Specify Tray for Lines], and then press [TNext].
DPress [On].
If you select [Off], the received fax is delivered to a default tray. 
						

							Facsimile Features
134
4
ESelect the line type.
FSelect a tray to deliver the received paper onto, and then press [OK].
If you want to specify another line type, repeat from step 5.
❖Folder Transfer Result Report
You can set whether the Folder Transfer Result Report is transmitted to the
specified e-mail address, when folders are programmed as the forwarding
destinations to which documents are sent from all senders or Special Senders.
You must first register the destination for the Folder Transfer Result Report
in the destination list. See Registering a Fax Destination.
Specify a group destination to transfer documents to multiple destinations. A
maximum of 500 parties can be specified in a group. See Registering Names
to a Group.
Even if the Folder Transfer Result Report is not successfully transmitted, the
report is not printed on this machine.
E-mail
Do not E-mail
APress [Facsimile Features].
BPress [Reception Settings].
CPress [TNext].
DPress [Folder Transfer Result Report].
ETo send the Folder Transfer Result Report, press [E-mail].
To not send the Folder Transfer Result Report, press [Do not E-mail], and
then press [OK].
FPress [Notify Destination].
GPress the Destination key of the e-mail address for notification, and then
press [OK].
HCheck the selected destination, and then press [OK].
IPress the {User Tools/Counter} key. 
						

							Reception Settings
135
4
❖Memory Lock Reception
When you switch Memory Lock on, received documents are stored in mem-
ory and not printed automatically. When a document is received in the Mem-
ory Lock mode, the Confidential File indicator blinks. To print this document,
enter the Memory Lock ID. A user without the ID cannot print the document.
This prevents unauthorized users from accessing the document. To use Mem-
ory Lock, program the Memory Lock ID, and then switch Memory Lock on.
To store incoming documents from Special Senders only in Memory Lock,
program each sender with Special Senders to Treat Differently.
This function is not available with Internet Fax.
APress [Facsimile Features].
BPress [Reception Settings], and then press [TNext].
CPress [TNext].
DPress [Memory Lock Reception].
ESelect [On] or [Off], and then press [OK].
FPress the {User Tools/Counter} key.
Reference
p.3 “Accessing User Tools”
p.141 “Reception File Setting”
p.49 “Output: Facsimile (facsimile)”
p.161 “Special Senders to Treat Differently”
p.137 “Program Memory Lock ID”
p.227 “Registering a Fax Destination”
p.259 “Registering Names to a Group” 
						

							Facsimile Features
136
4Initial Settings
This section describes the user tools in the Initial Settings menu under Facsimile
Features.
❖Parameter Setting
User Parameters allow you to customize various settings to suit your needs.
For details about Parameter Setting, see Parameter Settings.
❖Parameter Setting: Print List
You can print Parameter Setting list.
Print this list to see the current User Parameter settings. However, not all the
parameter settings are printed.
APress [Facsimile Features].
BPress [Initial Settings].
CPress [Parameter Setting: Print List].
DPress the {Start} key.
To cancel printing a list before pressing the {Start} key, press [Cancel] or the
{Clear/Stop} key.
EPress the {User Tools/Counter} key.
❖Program Closed Network Code
Register an ID required for Closed Network communication.
APress [Facsimile Features].
BPress [Initial Settings].
CPress [Program Closed Network Code].
DEnter an ID using the number keys and [A] to [F], and then press [OK].
Register a four-digit number using 0 to 9 and A to F (except for 0000 and
FFFF).
EPress the {User Tools/Counter} key. 
						

							Initial Settings
137
4
❖Program Memory Lock ID
Program a Memory Lock ID to be entered before printing documents when
the Memory Lock function is activated.
APress [Facsimile Features].
BPress [Initial Settings].
CPress [Program Memory Lock ID].
DEnter an ID using the number keys, and then press [OK].
A Memory Lock ID can be any four-digit number, except 0000.
If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing
[OK], and then try again.
EPress the {User Tools/Counter} key.
❖Internet Fax Settings
You can select to display the Internet Fax icon or not. When you want to send
an Internet Fax, set On to display the icon.
On
Off
❖Select Dial / Push Phone
Use this function to select a line type when the machine is connected to a G3
analog line.
Dial and Push lines are available for selection.
If the optional extra G3 interface unit is installed, settings for the extra G3
lines appear.
This function is not available in some regions.
APress [Facsimile Features].
BPress [Initial Settings].
CPress [Select Dial / Push Phone].
DPress [Push Button Phone] or [Dial Phone (10PPS)] to select the line, and then
press [OK].
EPress the {User Tools/Counter} key. 
						

							Facsimile Features
138
4
❖Program Fax Information
Program information to be shown on the display of the other machine and
printed as a report. The following information can be programmed.
Fax Header
Own Name
Own Fax Number
For details about how to program Fax Information, see Registering Fax In-
formation.
❖Enable H.323
Specify whether or not H.323 is used for IP-Fax transmission.
On
Off
❖Enable SIP
Specify whether or not SIP is used for IP-Fax transmission.
On
Off
❖H.323 Settings
Set the IPv4 address or host name, and alias telephone number of the gate-
keeper.
If you select [On] using the User Parameters, you can use the gatekeeper server.
See Parameter Settings ( switch 34, bit 0).
You can use numbers, and symbols (# and *) for registration of the alias
telephone number in H.323 Settings. Make sure you enter these characters
correctly.
APress [Facsimile Features].
BPress [Initial Settings].
CPress [H.323 Settings].
DPress [Change] for each property.
EEnter the IPv4 address or host name, and alias telephone number and
press [OK].
FPress [OK]. 
						

							Initial Settings
139
4
❖SIP Settings
Set the SIP servers IPv4 address or host name, and SIP user name.
If you select [On] using the User Parameters, you can use the SIP server. See
Parameter Settings ( switch 34, bit 1).
You can use alphanumeric symbols (lower and upper cases) and symbols (;,
?, :, &, =, +, $, ,, -, _, ., !, ~, *, #, ‘, (, ), %, /, and
@) for registration of the SIP User Name in SIP Settings. Make sure you enter
these characters correctly.
Use numbers and periods (.) to enter the correct IPv4 addresses for the gate-
keeper, SIP server, and gateway. To obtain the correct IPv4 addresses, consult
the administrator.
APress [Facsimile Features].
BPress [Initial Settings].
CPress [SIP Settings].
DPress [Change] for each property.
A proxy server relays call requests and responses.
A redirect server processes request destination inquiries.
A register server registers location information of user agents (which cor-
respond to telephones or facsimiles on public telephone lines) on an IP net-
work.
EEnter the IPv4 address or host name, and SIP user name, and then press
[OK].
FSpecify whether to perform SIP digest authentication.
If you select [On], enter the password using up to 128 characters.
GPress [OK].
❖Program / Change / Delete Gateway
Register, change, or delete the gateway used for transmission to IP-Fax.
Program / Change:
APress [Facsimile Features].
BPress [Initial Settings].
CPress [Program / Change / Delete Gateway].
DCheck that [Program / Change] is selected.
EPress a gateway to register.
When registering a new gateway, press [Not Programmed]. 
						

							Facsimile Features
140
4
FPress [Change] for Prefix.
GEnter the Prefix using the number keys, and then press [OK].
To change the existing prefix, press [Clear], and then enter a new prefix.
For documents sent using a gateway to G3 Fax, prefixes can be used. If the
first several digits of IP-Fax number and the gateway- specific prefix are
identical, documents can be transmitted using the registered digits of the
gateway. For example, if both 03 and 04 have been registered as gateway
number while 0312345678 is also specified, documents can be transmitted
via a gateway for which 03 is used as a prefix.
When you wish to use the gateways regardless of the IP-Fax destination
numbers, register only the gateway addresses without registering the pre-
fix.
HSelect a protocol.
IPress [Change] for Gateway Address.
JEnter the gateway address, and then press [OK].
KPress [OK].
Delete:
APress [Facsimile Features].
BPress [Initial Settings].
CPress [Program / Change / Delete Gateway].
DPress [Delete], and then select a gateway to delete.
EPress [Yes] on the confirmation message.
If you do not want to delete the gateway you have selected, press [No].
FPress [Exit].
GPress the {User Tools/Counter} key.
Reference
p.3 “Accessing User Tools”
p.135 “Memory Lock Reception”
p.146 “Registering Fax Information”
p.154 “Parameter Settings”
p.164 “Memory Lock”