Ricoh Mp C4500 Instruction Manual

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6. Scanner Features
This chapter describes user tools in the Scanner Features menu. For details on
how to access Scanner Features, see Accessing User Tools (System Settings).
General Settings
This section describes the user tools in the General Settings menu under Scanner
Features.
Default settings are shown in bold type.
❖Switch Title
Select the title to be shown on the destination list.
❖Update Delivery Server Destination List
Press [Update Delivery Server Destination List] to update the receivers from the
delivery server. To use this function, it is necessary to set [Delivery Option] to
[On].
❖Search Destination
Select a destination list to be used in Search Destination.
To search from LDAP server, it is necessary to register the LDAP server in
[System Settings] and set [LDAP Search] to [On].
❖TWAIN Standby Time
When the machine is being used to send e-mail or a file, or functioning as
Document Server or a network delivery scanner, a scanning request to the
machine as a TWAIN scanner will switch the machine to the network TWAIN
scanner function. This setting determines the delay until the machine switch-
es to the network TWAIN scanner function.
Off
When [Off] is selected, the machine will switch to the network TWAIN
scanner function at once.
On: 10 sec.
When [On] is selected, you can enter the delay time with the number keys
(3-30 seconds). The machine will switch to the network TWAIN scanner
function when the time set here passes after the last key operation.
❖Destination List Display Priority 1
Select a destination list to be displayed when the machine is in the initial state.
You can select either [E-mail / Folder] or [Delivery Server].
 E-mail / Folder
Delivery Server 
						

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❖Destination List Display Priority 2
In the machine’s address book, select which address book appears by default.
You can select either [E-mail Address] or [Folder].
E-mail Address
Folder
❖Print & Delete Scanner Journal
Up to 100 transmission/delivery results can be checked on this machine. If
the stored transmission/ delivery results reach 100, select whether to print
the delivery journal.
On
The transmission/delivery journal is printed automatically. The printed
journal is deleted.
Off
Transmission/delivery results are deleted one by one as new results are
stored.
 Do not Print: Disable Send
Transmission/delivery cannot be performed when the journal is full.
When printed, all records are deleted after printing. When not printed,
records over the limit are automatically deleted in succession from the oldest
record.
While the journal is being printed, files with the status waiting cannot be sent.
❖Print Scanner Journal
The scanner journal is printed and deleted.
❖Delete Scanner Journal
The scanner journal is deleted without being printed.
Reference
p.3 “Accessing User Tools” 
						

							Scan Settings
203
6 Scan Settings
This section describes the user tools in the Scan Settings menu under Scanner
Features.
Default settings are shown in bold type.
❖A.C.S. Sensitivity Level
Sets the sensitivity level for judging colour/black and white for scanning
originals when [Scan Type] is set to [Auto Colour Select].
❖Wait Time for Next Orig.: Exposure Glass
To divide originals and scanning them individually with the exposure glass
to form a single file, select [Continuous Wait], [Off], or [Set Wait Time] for the wait-
ing status.
Continuous Wait
Off
Set Wait Time: 60 sec.
If you select [SADF] in [Original Feed Type] on the Scan to Folder screen, the [Wait
Time for Next Orig.: Exposure Glass] setting becomes invalid.
If you select [Batch] in [Original Feed Type] on the Scan to Folder screen, the
[Wait Time for Next Orig.: Exposure Glass] setting becomes invalid, and the ma-
chine waits for an additional original to be placed.
If [Set Wait Time] is selected, enter the wait time in seconds (3-999) for placing
additional originals with the number keys. Scanning will start if additional
originals are placed and the {Start} key is pressed within this time. You can
end scanning and begin transmission by pressing the {q} key within this
time. Once the specified time has elapsed, transmission starts automatically.
If [Continuous Wait] is selected, the machine will wait for additional originals
until the {q} key is pressed. Scanning will start when additional originals
are placed and the {Start} key is pressed. You can end scanning and begin
sending by pressing the {q} key.
If originals are placed in the ADF (auto document feeder), transmission will
start without waiting for additional originals after all originals in the ADF
have been scanned, regardless of the specified settings.
If a paper misfeed occurs or any of the following operations are performed
while the machine is waiting for additional originals, the countdown stops
and does not start again until the {q} key is pressed.
 Changing the settings such as the scan settings
 Opening the upper cover of the ADF
Pressing the {Interrupt} key to activate the copy mode 
						

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❖Wait Time for Next Original(s): SADF
When dividing originals and scanning them separately with the ADF to form
a single file, select [Set Wait Time] or [Continuous Wait] for the waiting status.
Continuous Wait
Set Wait Time: 60 sec.
This setting is valid if [SADF] is specified for [Original Feed Type] when scan-
ning.
If [Set Wait Time] is selected, enter the wait time in seconds (3-999) for placing
additional originals with the number keys. Scanning will start automatically
if additional originals are placed within this time. You can end scanning and
begin transmission by pressing the {q} key within this time. Once the spec-
ified time has elapsed, transmission starts automatically.
If [Continuous Wait] is selected, the machine will wait for the additional origi-
nals until the {q} key is pressed. Scanning will start when additional origi-
nals are placed and the {Start} key is pressed. You can end scanning and begin
sending by pressing the {q} key.
Even if originals are placed on the exposure glass, the machine will operate
according to the specified settings. However, every time originals are placed
on the exposure glass, you must press the {Start} key to start scanning. Scan-
ning will start if additional originals are placed and the {Start} key is pressed
within this time. You can end scanning and begin transmission by pressing
the {q} key within this time. Once the specified time has elapsed, transmis-
sion starts automatically.
If originals are placed in the auto document feeder (ADF), transmission will
start without waiting for additional originals after all originals in the ADF
have been scanned, regardless of the specified settings.
If a paper misfeed occurs or any of the following operations are performed
while the machine is waiting for additional originals, the countdown stops
and does not start again until the {q} key is pressed.
 Changing the settings such as the scan settings
 Opening the upper cover of the ADF
Pressing the {Interrupt} key to activate the copy mode
❖Background Density of ADS (Full Colour)
Characteristics due to the type of paper such as nonwhiteness like newspaper
or transparent originals can be reduced by correcting the scanning density.
Reference
p.3 “Accessing User Tools”
Batch, SADF, Scanner Reference
Items for Specifying Scan Settings, Scanner Reference
Setting Items for Original Feed Type, Scanner Reference
Scanning Multiple Pages of Originals as One File, Scanner Reference 
						

							Send Settings
205
6 Send Settings
This section describes the user tools in the Send Settings menu under Scanner
Features.
Default settings are shown in bold type.
❖Compression (Black & White)
Select whether or not to compress black and white scan files.
On
Off
Compression reduces the time required for transferring the scan file.
The actual time required for file transfer will vary depending on the file size
and network load.
❖Compression (Gray Scale / Full Colour)
Specify whether or not to compress multi-level (grayscale / full colour) scan
files.
On
Off
If you select [On], you can specify the compression level between one and five.
The image quality is better for lower compression, but the time required for
file transfer increases accordingly.
The actual time required for file transfer will vary depending on the file size
and network load.
❖High Compression PDF Level
Select compression level when creating high compression PDF files.
Higher
Standard
❖Max. E-mail Size
Select whether or not to limit the size of an e-mail to which an image is at-
tached.
On
Off
When [On] is selected, enter the size limit (128-102400 KB) with the number
keys.
When the SMTP limits the size, match that setting. 
						

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6
❖Divide & Send E-mail
This function is effective only when [On] is selected for [Max. E-mail Size].
Select whether or not an image exceeding the size specified in [Max. E-mail Size]
should be divided and sent using more than one e-mail.
Yes (per Max. Size)
Yes (per Page)
Off
When [Yes (per Max. Size)] is selected, enter the Max. Number of Divisions (2-
500) with the number keys.
When [Multi-page: TIFF] or [Multi-page: PDF] is selected for [File Type], the image
will not be divided even if [Yes (per Page)] is selected.
When [Yes (per Max. Size)] is selected, some received files may not be able to be
restored, depending on the type of e-mail software.
When [No] is selected, the e-mail is not sent if its size exceeds the limit, and an
error message appears. The scan file is discarded.
Set the maximum e-mail size within the capacity of the SMTP server.
❖E-mail Information Language
Select the language in which e-mail information such as title, document
name, and senders name is sent.
Select one of the following 20 languages:
British English, American English, German, French, Italian, Spanish, Dutch,
Portuguese, Polish, Czech, Swedish, Finnish, Hungarian, Norwegian, Dan-
ish, Japanese, Simplified Chinese, Traditional Chinese, Russian, and Hangul.
The e-mail text which is a template cannot be changed.
❖No. of Digits for Single Page Files
Sets digit number for serial number to attach to Single Page file name.
4 Digits
8 Digits
❖Stored File E-mail Method
Specify the e-mail setting for sending stored files. You can select [Send File] or
[Send URL Link]. This setting can be used for the following:
Send File
Sending Stored Files by E-mail
 Send URL Link
Simultaneous Storage and Sending by E-mail
If you select [Send File], actual files are attached to e-mails.
If you select [Send URL Link], URL Links to file locations are attached to e-
mails.
Reference
p.3 “Accessing User Tools” 
						

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7.Registering Addresses and Users
for Facsimile/Scanner Functions
This chapter describes how to register destinations and users in the Address
Book. For details on how to access System Settings, see Accessing User Tools
(System Settings).
Address Book
Registering information such as the names of users and their e-mail addresses in
the Address Book allows you to manage them easily.
Important
❒Address Book data is stored on the hard disk. It can be lost if there is some
kind of hard disk failure. The manufacturer shall not be responsible for any
damages resulting data loss.
You can register and manage the following items in the Address Book:
❖Names
You can register the name of the user and the key display. This is the basic in-
formation required for managing user of the machine.
To register a fax number or e-mail address in the address book, you must reg-
ister information such as the user name and destination name in advance.
❖Auth. Info
You can register user codes in order to restrict particular functions to certain
users, and to check their use of each function. You can also register login user
names and login passwords to be used when sending e-mail, sending to fold-
ers, or accessing an LDAP server. 
						

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7
❖Protection
You can set protection codes to stop senders name from being used or folders
from being accessed without authorization.
❖Fax Dest.
You can register fax numbers, line, fax header and select label insertion.
When using IP-Fax, you can register the IP-Fax destination and select the pro-
tocol.
❖E-mail
You can register e-mail destinations in the Address Book. 
						

							Address Book
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7
❖Folder
You can register the protocol, path name and server name.
SMB
FTP
NCP
❖Add to Group
You can put registered e-mail and folder destinations into a group for easier
management. 
						

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Note
❒You can also use a Web Image Monitor to register names in the Address Book.
With the SmartDeviceMonitor for Admin, you can register multiple names at
the same time. For details about using Web Image Monitor, see the Web Im-
age Monitor Help.
❒Using Address Management Tool in SmartDeviceMonitor for Admin, you
can backup Address Book data. We recommend backing up data when using
the Address Book. For operating instructions, see SmartDeviceMonitor for
Admin Help.
Managing names in the Address Book
By registering a name and key display beforehand, you can specify e-mail and
folder destinations simply by selecting the name key.
Reference
p.212 “Registering Names”
Sending fax by Quick Dial
Register a fax number in the Address Book so you can specify it only by selecting
the fax destination, shown on the fax initial display when sending a fax. When
label insertion is set to On, the receivers name and standard messages are
printed on the fax message when it is received at the other end.
By registering IP-Fax destinations in the Address Book, you can specify a desti-
nation simply by selecting it from the destinations that appear in the initial fax
display. Registered IP-Fax numbers can be used and printed as sender’s IP-Fax
numbers.
Reference
p.225 “Fax Destination”
Sending e-mail by Quick Dial
By registering e-mail addresses in the Address Book, you can specify e-mail des-
tinations simply by selecting them from the fax initial display when sending a
document by internet fax.
You can also specify an e-mail address by selecting the destination shown on the
initial scanner display when sending a document using the scanner function. A
registered e-mail address can be used as the senders address, and the senders
addresses are automatically entered in the From field of an e-mail header.
Reference
p.238 “E-mail Destination”