Ricoh Mp C4500 Instruction Manual

							Special Senders to Treat Differently
161
4 Special Senders to Treat Differently
By programming particular senders in advance, you can set the following func-
tion for each sender:
Authorized RX
Forwarding
Reception File Print Qty
Print 2 Sided
Memory Lock
 Paper Tray
Use Own Name or Own Fax Number to program your senders. If the sender has
a machine of the same manufacturer, program an Own Name that has already
been programmed as a sender. If the machine is not from the same manufactur-
er, Own Fax Number is used.
You can apply the same settings to all programmed numbers. You can then cus-
tomize the settings for individual numbers as necessary using the Special Sender
Registration function.
The following items can be programmed.
❖Special Senders
Up to 30 Special Senders can be registered. A maximum of 20 characters can
be used or each name when using G3.
❖Full/Partial agreement
When you program own names and facsimile names for multiple destina-
tions, you can program a common sequence of characters to identify destina-
tions.
Using Partial matching:
Destination to be programmed 
(Own Name)Number of programmed identifications
NEW YORK BRANCH
HONG KONG BRANCH
SYDNEY BRANCH3
Destination to be programmed 
(Own Name)Number of programmed identifications
BRANCH 1 
						

							Facsimile Features
162
4
You can program up to 30 wild cards.
Spaces are ignored when identifications are compared.
You can use wild cards for the following functions:
Forwarding
Special Senders
 Authorized RX (Authorized Reception)
When using Partial agreement, you can enter up to the first 24 characters of
an e-mail address to use it as an own name or facsimile name.
Note
❒You cannot program senders as Special Senders if they do not have Own
Name or Own Fax Number programmed.
❒The machine cannot differentiate between Polling Reception and Free Polling
documents from Special Senders.
❒You cannot use the following functions with Internet Fax receptions.
Authorized RX
 Reception File Print Qty
Memory Lock
❒You can program up to 24 characters for the sender.
❒To use Forwarding, Print 2 Sided, or Paper Tray with Internet Fax reception,
program the senders e-mail address.
❒You can check Own Name and Own Fax Number using the Journal. You can
check programmed Special Senders using the specified sender list.
❒If you select Off for the Special Sender function in Initial Set Up, the set-
tings will be the same as the Reception Settings.
Authorized Reception
Use this function to limit incoming senders.
The machine only receives faxes from programmed Special Senders, and there-
fore, it helps you screen out unwanted documents, such as junk mail, and saves
wasting fax paper.
Note
❒To use this function, program the Special Senders function, and then select
On in Authorized RX with Reception Settings. See Parameter Settings
(switch 08, bit 2).
❒Without programming Special Senders, the Authorized RX function will not
work, even if you select On.
❒If you select Off for Authorized RX in Initial Set Up, settings are the same
as the Reception Settings.
❒You can change Special Senders in the same way as you program them. 
						

							Special Senders to Treat Differently
163
4
Reference
p.154 “Parameter Settings”
Facsimile Reference Reception Settings
Reception File Print Quantity
Print the specified number of copies of documents received from programmed
senders (Special Senders).
If you do not program any Special Senders, the machine prints the specified
number of copies for all received documents.
Note
❒You cannot use multi-copy printing with Memory Lock.
❒You can specify up to 10 copies.
Forwarding
Print received documents, and then transfer them to those receivers pro-
grammed beforehand.
Folder destination can be registered.
It is also possible to forward faxes sent only by senders programmed as Special
Senders.
Note
❒To use this function, program your Special Senders, and then select On for
Forwarding in Reception Settings.
❒If you specify On in Forwarding and select [Same as Basic Settings], the fax
document is forwarded to the receivers programmed in Specify End Receiv-
er..
❒If you do not program any Special Senders, the machine transfers all incom-
ing documents to the other end receivers specified in Specify End Receiver..
❒You can set the fax destination, Internet fax destination, IP-Fax destination or
folder destination, as a forward destination.
❒Set folder destinations using the Address Book Management function under
System Settings. See Registering Folders.
Reference
p.150 “Forwarding”
p.154 “Parameter Settings”
Reception Settings, Facsimile Reference 
						

							Facsimile Features
164
4
Print 2 Sided
Print on both sides of the paper.
Note
❒If you select the bypass tray for Paper Tray, duplex printing is disabled.
Memory Lock
Store incoming documents from programmed senders (Special Senders) in
memory without printing them. People without the Memory Lock ID cannot
print the documents, and therefore this function is useful for receiving confiden-
tial documents . If you do not program any senders, the machine receives fax
document from all senders using Memory Lock reception.
Important
❒You must register Memory Lock ID in advance.
❒If you program the same sender in Memory Lock and Forwarding, Forward-
ing is disabled.
Reference
p.137 “Program Memory Lock ID”
Paper Tray
Print documents received from programmed senders (Special Senders) and the
documents from other senders on different types of paper.
For example, if blue paper is in Tray 1 and white paper is in Tray 2, the machine
prints the documents from Special Senders on the blue paper and prints the doc-
uments from other senders on the white paper, making it easy for you to sepa-
rate the two.
If you do not program any Special Senders, the machine outputs documents re-
ceived from all senders using the default paper tray.
Note
❒If the machine receives a document that has a different size from the paper in
the specified tray, the machine prints it after splitting it or minimizing its size.
❒Selection of the bypass tray enables you to specify the paper size in Scan Ar-
ea.
Reference
Placing Originals, Facsimile Reference 
						

							Special Senders to Treat Differently
165
4
Programming/Changing Special Senders
Program and change Special Senders.
APress [Facsimile Features].
BPress [Reception Settings].
CPress [Program Special Sender].
DCheck [Program / Change] is selected.
ESelect the sender to program or change.
FEnter a sender name, and then press [OK].
Enter a destination name using Own Name or Own Fax Number.
GPress [Full Agreement] or [Partial Agreement]. 
						

							Facsimile Features
166
4
HSelect the item you want to program.
You must select only the item you want to program.
To cancel these settings, press [Cancel]. The display returns to that of step
E.
IPress [OK].
A Special Sender is programmed.
To program another sender, repeat the procedure from step
E.
JPress [Exit].
KPress the {User Tools/Counter} key.
Reference
p.167 “Authorized RX (Authorized Reception)”
p.168 “Forwarding”
p.167 “Reception File Print Qty”
p.169 “Print 2 Sided”
p.169 “Memory Lock”
p.169 “Paper Tray per Sender” 
						

							Special Senders to Treat Differently
167
4
Authorized RX (Authorized Reception)
Specify when programming a Special Sender.
APress [Authorized Reception per Sender].
BPress [On] or [Off], and then press [OK].
Reception File Print Qty
Specify when programming a Special Sender.
APress [RX File Print Quantity per Sender].
BPress [Number of Sets].
CEnter the print quantity using the number keys, and then press [OK].
Note
❒Selecting [Same as Basic Settings] will result in the same setting made for
RX File Print Qty of Reception Settings.
❒If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing
[OK], and then try again. 
						

							Facsimile Features
168
4
Forwarding
Specify when programming a Special Sender.
Important
❒One forward destination can be registered for each Special Sender. To register
two or more forward destinations, use group destinations. However a maxi-
mum of 500 destinations can be specified in a group.
APress [Forwarding per Sender].
BSelect [On] or [Off].
If you select [Off], proceed to step
D.
CPress the Destination key of a forward destination, and then press [OK].
DPress [OK].
Note
❒Selecting [Same as Basic Settings] will result in the same setting made for
Forwarding under Administrator Tools.
❒Press the key on the left of the display to switch the destination between
fax number, e-mail address, IP-Fax destination, and folder.
❒When a folder is specified as the forward destination, you can set a file for-
mat for forwarding. See Parameter Settings (switch 21, bit 3).
❒Deleting a destination specified as a forward destination from the destina-
tion list causes the settings of the forward destination to be deleted, so they
must be registered again. When a destination is changed, a document is
transmitted to the new destination. If there is no destination of the speci-
fied type, you can set which destination to be used as an alternative desti-
nation. See Parameter Settings (switch 32, bit 0).
❒After you perform step
J, set Forwarding of Reception Settings to On.
Reference
p.154 “Parameter Settings”
p.242 “Registering Folders” 
						

							Special Senders to Treat Differently
169
4
Print 2 Sided
Specify when programming a Special Sender.
APress [2 Sided Print per Sender].
BPress [On] or [Off], and then press [OK].
Note
❒Selecting [Same as Basic Settings] will result in the same setting made for 2
Sided Print of Reception Settings.
Memory Lock
Specify when programming a Special Sender.
APress [Memory Lock Reception per Sender].
BPress [On] or [Off], and then press [OK].
Note
❒Selecting [Same as Basic Settings] will result in the same setting made for
Program Memory Lock ID under Administrator Tools.
Paper Tray per Sender
Specify when programming a Special Sender.
APress [Paper Tray per Sender].
BSelect the tray you want to use, and then press [OK].
Note
❒Selecting [Same as Basic Settings] will result in the same setting made for
Paper Tray of Reception Settings. 
						

							Facsimile Features
170
4
Programming Initial Set Up of a Special Sender
Program the Initial Set Up of a Special Sender. You can also specify the Bypass
Tray Paper Size.
APress [Facsimile Features].
BPress [Reception Settings].
CPress [Program Special Sender].
DPress [Initial Set Up].
ESelect the function you want to program.
In this feature, Authorized RX has the same settings as Reception Settings.
FTo program Authorized RX and Special RX Function, press [Authorized Re-
ception] or [Special Reception Function].