Panasonic Kx Ta824 User Manual

							1.5 Before Leaving Your Desk
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Lamp, the corresponding button or lamp turns on. 
You can also perform the following operations:
 You can record, play, or erase a personal OGM for your personal message area.
 The operator or manager can record, play, or erase a common OGM for the common message 
area. Refer to 
2.1.6 Recording Company Greeting Outgoing Messages.
 You can set incoming calls to be forwarded to your personal message area, when you cannot 
answer them.
 You can leave a voice message in the personal message area of another extension, even if the 
extension has not been set to forward incoming calls to its personal message area, or even if no 
OGM has been recorded (Direct Message). 
 
When a caller leaves a voice message using the Direct Message feature, the voice message is 
automatically linked to the caller information, recorded in the corresponding call log. 
 You can access the personal/common message area from an outside telephone by using a 
preprogrammed voice message access code. The code to enter differs depending on whether you 
are calling directly to an extension (that is forwarded to the extensions message area) or to the 
common message area, or you are calling with DISA.
Call Log 
When viewing caller information, you can see whether the caller left a voice message. For more details, refer 
to 
1.9.1 Calling with the Incoming Call Log.
Notes
 If you set the Voice Mail Integration feature, the Built-in Voice Message (BV) feature will not 
function.
 When another extension is using the BV feature, for example, recording/playing/erasing an OGM 
or playing/erasing a recorded voice message, you may not be able to use this feature. In this case, 
wait for a few minutes and try again.
 Recording, Playing, or Erasing Personal Greeting Outgoing 
Messages
To record
PT/SLT  
On-hook.Record a message.Off-hook.Enter 723. Enter 1.
C.Tone
2317
A PT user can play back 
the message by pressing the 
AUTO DIAL/STORE button 
instead of going on-hook.
Enter #. 
						

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To play back
To erase
 The AUTO DIAL/STORE button light shows the current status as follows: 
Off: You are recording a message, or a message has finished playing. 
Red on: A message is playing.
 You can stop playback by pressing the AUTO DIAL/STORE button.
PT/SLT  
On-hook.Off-hook.Confirm 
the message. Enter 723.
237C.ToneC.Tone
Enter 2.
2
Enter #.
PT/SLT  
On-hook.Off-hook.Enter 723. Enter 0.
C.Tone
2307
Enter #. 
						

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 Forwarding Your Calls to Built-in Voice Message
To set/cancel
 Leaving, Playing, or Erasing Voice Messages 
To leave a voice message in a users personal message area
 Setting this feature also cancels other types of Call Forwarding (FWD)/Do Not Disturb 
(DND).
Customizing Your Phone
3.1.3 Customizing the Buttons  
Create or edit an FWD/DND (Call Forwarding/Do Not Disturb).
Off-hook.
PT/SLT
Press FWD/DND 
or enter 71. Enter 725. 
17
OR725
Enter required number.
1
0
2Busy/No Answer
All Calls Cancel
For Cancel, go on-hook
directly after entering 0#. 
On-hook.
C.Tone
Enter #. 
On-hook.Record a
message.Off-hook.
Personal
OGM &
C.Tone
Dial desired
phone number to 
access personal 
message area.
desired
phone no.
From an Outside Telephone/PT/SLT 
						

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To leave a voice message in the common message area
To leave a voice message using Direct Message
On-hook.Record a
message.Off-hook.
Common 
OGM &
C.Tone
Dial desired
phone number to 
access common
message area.
desired
phone no.
From an Outside Telephone
DISA calls are transferred to the common
message area when a wrong number is dialed, 
or when a specified intercept timer expires.  
PT/SLT
On-hook.Record a
message.
Off-hook.Dial another
extension number. Enter 725. Enter 1. 
2517
C.Tone
another
extension no.
Enter #.  
						

							1.5 Before Leaving Your Desk
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To view and play back a voice message in a voice message area
To play back all voice messages in a voice message area
Press MESSAGE.
When the Message/Ringer Lamp or MESSAGE button is lit
(the Caller ID Indication—Personal/Common button will be lit, if assigned)
Display PT
Off-hook.Listen to the message.Press MESSAGE 
until the desired 
message is displayed.
To go to the next message
To erase the message*
1
Enter 1–3 or 9 while confirming the message or
within 5 s of playback ending.To go back to the previous message To play back the message from 
the beginning
Voice 
Message
1
2
3
9
C.Tone
After listening to the last voice 
message, you will hear a confirmation
tone and then a reorder tone.
PTPT/SLT
Off-hook.Listen to the messages.Enter 725. Enter 2. Enter #. 
2527C.Tone
The messages are played
 in the recorded order.
To go to the next message
To erase the message*
1
To go back to the previous message To play back the message from 
the beginning
Voice 
Message
1
2
3
9
Enter 1–3 or 9 while confirming the message or
within 5 s of playback ending.
After listening to the last voice 
message, you will hear a confirmation
tone and then a reorder tone. 
						

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To erase all voice messages in a voice message area
To play back and/or erase voice messages from an outside telephone
*1 To erase a voice message while listening to the message, enter 3. You will hear dial 
tone 3. Enter 3 again to erase the message. If you change your mind and decide not to 
erase the message, dial another number (1, 2, or 9) or go on-hook while hearing dial 
tone 3. 
*2 When you are calling from an outside telephone, after hearing dial tone 3 for 5 seconds, 
the next message is automatically played back. You can dial any function number (1, 2, 
3, or 9) while confirming any message.
PTPT/SLT
On-hook. Off-hook.
257C.Tone
Enter 0. Enter 725. Enter #.
0
PTFrom an Outside Telephone
Off-hook.Enter voice message
access code during OGM.Listen to the 
messages.
To go to the next message
To erase the message*
1 *2
To go back to the previous 
message To play back the message from 
the beginningC.Tone
      OGM
(DISA/Personal/
Common OGM)
Voice 
Message
1
2
3
9
The messages are played
 in the recorded order.
desired
phone no.voice message 
access code
Dial desired
phone number
to access DISA or 
personal/common
message area.
For a directed call, that 
extensions voice message 
access code  must be entered.
Enter 1–3 or 9 while confirming the message or
within 5 s of playback ending. 
						

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 Callers cannot put a call on hold by pressing the TRANSFER or HOLD button while 
recording a voice message.
 If you enter a wrong voice message access code, when trying to play back voice 
messages from an outside telephone, the call will be disconnected after 10 seconds. 
When playback is complete, or you have no voice messages recorded, the call will be 
disconnected after 5 seconds.
 When you erase voice messages, the callers information is erased simultaneously.
 The MESSAGE button light or Message/Ringer Lamp shows the current status of the voice 
message area as follows:
 
Off: No voice messages, or old voice messages only 
Red on: New voice messages 
If your telephone has no MESSAGE button or Message/Ringer Lamp, you cannot tell by 
looking whether there are new voice messages.
 If a new voice message has been recorded, you will hear dial tone 4 when going off-hook. 
If no voice messages are recorded, you will hear a confirmation tone and then a dial tone.
Dial Tone 4
 When the remaining recording time for the PBX is less than 5 minutes, the display informs 
you that the voice message area is full, and you hear dial tone 5 when going off-hook. If 
the remaining recording time goes back to being 5 minutes or more, for example, when 
messages are erased, the display returns to the idle status display and you will hear dial 
tone 1 instead of dial tone 5 when going off-hook.
Dial Tone 5
Customizing Your Phone
3.1.3 Customizing the Buttons 
Create or edit a Message button, Caller ID Indication—Personal button, or Caller ID 
Indication—Common button.
1 s
1 s 
						

							1.6 Making/Answering a Paging Announcement
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1.6 Making/Answering a Paging Announcement
1.6.1 Paging
–Pag ing
–Paging and then Transferring a Call
 Paging 
You can make a paging announcement to several people at once. Your paging announcement can be heard 
through an external speaker and through the built-in speakers of proprietary telephones (PTs). An extension 
user can answer your paging announcement and establish an intercom call. There are 4 types of paging as 
shown below:
All Extensions: 
Paging through the built-in speakers of all PTs.
Group: 
Paging to a certain extension group through the built-in speakers of PTs.
External: 
Paging through an external speaker.
All Extensions & External: 
Paging through both the built-in speakers of all PTs and an external speaker.
 Only one person can use the Paging feature at a time. If someone is already using the 
Paging feature when you try to make a paging announcement, you will hear a busy tone.
Off-hook.
Talk.Announce.
PT/SLT
Enter required number.
Wait for an 
answer.
extension 
group no. 33
C.Tone
(Optional for
External only)
330
Group (1–8)
External
All Extensions & External All Extensions
3
33
4
For All Extensions & External, you
can enter 339 instead of 33    . 
						

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 Paging and then Transferring a Call
You can transfer a call after making a paging announcement.
 After you go on-hook, the party on hold can talk to the person who answers the page.
 You may have to enter the Call Hold feature number after pressing the Recall/hookswitch 
on your single line telephone (SLT), depending on the SLT Hold Mode of your PBX. Ask 
your manager or dealer about the mode assigned to your PBX.
Announce.
Talk.On-hook.
During a conversation
PT/SLT
Wait for an 
answer.
The other party is placed on hold.
Press TRANSFER or
Recall/hookswitch.
OROR
Enter required number.
extension 
 group no. 33
33
External
All Extensions & External All Extensions
3
33
4
For All Extensions & External, you
can enter 339 instead of 33    .
Group (1–8)C.Tone
(Optional for
External only)
0 
						

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1.6.2 Answering/Denying a Paging Announcement
You can answer a paging announcement from any extension. You can also set your proprietary telephone 
(PT) to not receive paging announcements.
To answer
To refuse/accept paging announcements (Paging Deny)
 When an outside (CO) line call is paged and transferred, you can answer the call by 
pressing the corresponding CO button whose indicator is flashing slowly.
 The following are extensions that cannot receive paging announcements:
— a PT that is ringing or busy
— a PT in Paging Deny mode
— a PT in Do Not Disturb (DND) mode
PT/SLT
Enter 43.Talk.Off-hook.
34C.Tone
Off-hook.On-hook.
PT
Enter 734. 
Refuse
Accept1
0
OR
Enter 1 to refuse 
or 0 to accept. Enter #. 
734C.Tone