Panasonic Kx Ta824 User Manual

							1.4 During a Conversation
User Manual 61
1.4.8 Talking to Another Party without Lifting the Handset 
(Hands-free Operation)
To switch from the handset to hands-free mode
To switch from hands-free mode to the handset
You can have a conversation in hands-free mode using the SP-PHONE button.
Helpful hints for hands-free operation:
If it is difficult to hear the other partys voice: 
Increase the volume using the Navigator Key or Volume Key.
If the other party has difficulty hearing you: 
Decrease the volume.
If the other party reports that your voice echoes: 
Use the telephone in a room that has curtains, carpeting or both.
If parts of the conversation cannot be heard: 
If you and the other party speak at the same time, parts of your conversation may be 
lost. To avoid this, try to speak alternately.
Press SP-PHONE.
PT
On-hook.
During a conversation using the handset
Do not go on-hook without pressing
the SP-PHONE button first, or the 
call will be disconnected.
PT
Off-hook.
During a conversation in hands-free mode 
						

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1.4.9 Changing the Dialing Mode (Pulse to Tone Conversion)
If you are using a pulse-type outside (CO) line, you can temporarily change the dialing mode from pulse to 
tone to access computer telephone services that require tone dialing such as Voice Mail.
 You cannot change from tone to pulse dialing mode.
PT/SLT
Enter    #. Dial desired number 
(Tone mode).Dial phone number
(Pulse mode).
phone no.desired no. 
						

							1.5 Before Leaving Your Desk
User Manual 63
1.5 Before Leaving Your Desk
1.5.1 Forwarding Your Calls (Call Forwarding [FWD])
You can have your incoming calls forwarded to a specified destination. 
The following methods are available:
All Calls: 
All calls are forwarded to a specified extension regardless of the status of your extension.
Busy/No Answer (BSY/NA): 
All calls are forwarded when you do not answer within a specified time period or when your extension 
is busy.
To Outside (CO) Line: 
All calls are forwarded to an outside party if your extension is permitted through system programming. 
The call duration is limited.
Follow Me (From): 
If you fail to set the above-mentioned All Calls to forward before you leave your desk, you can set your 
calls to be forwarded from the destination extension.
 You can set the voice mail extension number or the Built-in Voice Message (BV) feature 
number as a Call Forwarding (FWD) destination to receive calls into your mailbox or one 
of the voice message areas respectively.
 The destination of an extensions forwarded calls can call or transfer calls to the original 
extension.
Call
Outside party
Call
ExtensionExtensionFWD destination FWD to
FWD—All Calls
Call or 
transfer a call
OriginalFWD destination
Incoming
call
AB 
						

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To set/cancel
To set/cancel from another extension
17
Off-hook.
Press FWD/DND
or enter 71.Enter required number.
All Calls
Busy/No Answer
To Outside (CO) Line
(Max. 32 digits)
Dial destination extension number.
Or dial outside (CO) line access number
and then outside phone number.
On-hook.
PT/SLT
OR2
1
Cancel0
3
For Cancel, go on-hook,
directly after entering 0#.
C.Tone
Enter #.
outside
phone no.outside (CO) 
line access no.
OR
destination 
extension no.
PT/SLT
17
Off-hook.
Press FWD/DND
or enter 71.
On-hook.Dial your
extension number.
your
extension no.
OR
Enter #.
An SLT user can enter 0 
instead of #.
Enter 5 or 8.
Follow Me
Follow Me Cancel
8
5
C.Tone 
						

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 The FWD/DND button light shows the current status as follows:  
Off: Neither feature is set.  
Red on: Do Not Disturb (DND) mode  
Flashing red slowly: FWD mode
 A call can only be automatically forwarded one time.  
In the example below, extension As calls are being forwarded to extension B. If extension 
B tries to set FWD to extension C, the extension B user hears a reorder tone and the 
setting is denied. If extension B has already set FWD to extension C, and extension A tries 
to set FWD to extension B, the setting is also denied.
 You can confirm the current forward destination by pressing the FWD/DND button while 
on-hook.
Customizing Your Phone
3.1.3 Customizing the Buttons  
Create or edit an FWD/DND (Call Forwarding/Do Not Disturb).
A
BC
A
BC 
						

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1.5.2 Showing a Message on the Callers Telephone Display 
(Absent Message) 
If you are unable to answer calls, you can select a brief message that will be shown on the displays of 
Panasonic display proprietary telephone (PT) users when they call you. The message you select can 
explain the reason for your absence, and is also shown on the display of your PT every time you go off-hook.
To set
To cancel
Message no.Message
1Will Return Soon
2Gone Home
3At Ext %%% (Extension number)
4Back at %%:%% (Hour:Minute) AM (or PM)
5Out Until %%/%% (Month/Day)
6In a Meeting
Enter required number.
23456
1
Extension no.
Month (01–12) / Day (01–31)
PT/SLT
Off-hook.Enter 75. 
75
On-hook.Enter #. 
C.Tone
An SLT user can enter 0 
instead of #.
Hour (01–12) : Minute (00–59)AM (0) / PM (1)+
Off-hook.Enter 0. 
0
On-hook.
PT/SLT
Enter 75. 
75
Enter #. 
C.Tone
An SLT user can enter 0 
instead of #. 
						

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To confirm
 Enter the desired value in the % positions. You must enter the number of digits 
represented by the number of % symbols.
Off-hook.
Display PT 
						

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1.5.3 Preventing Other People from Using Your Telephone 
(Extension Lock)
You can lock your extension so that outside (CO) line calls cannot be made. This can be useful to prevent 
other people from making inappropriate calls using your extension. 
 
This feature is also known as Electronic Station Lockout. 
To lock/unlock
 If your extension is locked, it cannot be used to perform the following operations:
— Making outside (CO) line calls
— Accessing logged information
However, you may be able to make outside (CO) line calls depending on system 
programming.
If you forget the code or cannot unlock your phone, ask your operator or manager.  
He or she can unlock your extension (Remote Extension Lock).
 The lock code must be 4 digits and must not include the # or  characters.
 The operator or manager can cancel this feature for all extensions (Extension Lock—
CANCEL ALL).
 This feature also functions as Incoming Call Log Display Lock.
Off-hook.On-hook.
PT/SLT
Enter 77. Enter lock code (4 digits) 2 times
to lock or one time to unlock.Enter #. 
77C.Tone
Lock
Unlocklock codelock code
lock code
An SLT user can enter 0 
instead of #.
OR 
						

							1.5 Before Leaving Your Desk
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1.5.4 Leaving a Group (Log-in/Log-out)
To set Log-in/Log-out
You can change your status in an extension 
group. When you log out, incoming calls to the 
group will not ring at your extension. When you 
log back in, calls will again ring at your 
extension. (Default: Log-in)
 The Log-in/Log-out button light shows the current status as follows:  
Off: Log-in mode  
Red on: Log-out mode
 The last member of a group cannot log out.
Customizing Your Phone
3.1.3 Customizing the Buttons 
Create or edit a Log-in/Log-out button.
Log-in
Log-outCall
Extension Group
Log-in
Log-out0
1
OR736C.Tone
Off-hook.On-hook.Enter 0 to log-in 
or 1 to log-out.Enter #. Enter 736. 
PT/SLT
An SLT user can enter 0 
instead of #.
Off-hook.On-hook.Press Log-in/
Log-out.
PT
C.Tone(Log-in/Log-out) 
						

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1.5.5 Using Voice Messaging (Built-in Voice Message [BV])
–Recording, Playing, or Erasing Personal Greeting Outgoing Messages
–Forwarding Your Calls to Built-in Voice Message
–Leaving, Playing, or Erasing Voice Messages
 
If an optional voice message card is installed in the PBX, a caller can leave a voice message in one of the 
voice message areas. There are 2 types of voice message area: personal message area and common 
message area.
 
A personal message area is where callers can leave messages directly for you. When an incoming call (a 
call direct to your extension, or a call using the Direct Inward System Access [DISA] Automated Attendant 
[AA] service) is forwarded to your personal message area, the caller will hear a personal outgoing message 
(OGM) and can leave a voice message. You can access your personal message area to play back or erase 
caller messages. 
 
A common message area is where callers can leave messages for the company. When an outside (CO) line 
call is automatically directed to the common message area, or when a DISA call is redirected to the common 
message area via Intercept Routing, the caller will hear a common OGM and can leave a voice message. 
Only the operator or manager can access the common message area to play back or erase caller 
messages.
 
If there are any voice messages in your personal message area or the common message area, you will hear 
dial tone 4 when going off-hook. Additionally, if your telephone has a MESSAGE button or Message/Ringer 
Leaving 
one’s desk
Call
Using the Direct Message featureFWD to Personal 
Message Area Direct to extension
Using the DISA 
AA service Direct to Common 
Message Area
Direct to DISA Call
Outside party
Extension
Extension
Common OGM
Common Message Area
DISA OGM
Personal OGM
Personal Message Area 
Operator/Manager
Personal OGM
Personal Message AreaOthers
FWD to Personal
Message Area Intercept timer expires
 
Wrong number is dialed