Panasonic Digital Imaging System For Facsimile And Internet Fax Email Functions Dp 8060 Operating Instructions

							41
Facsimile
Features34
7
Programming Functions
•Timer Controled Communication (See page 28)
•Advanced Communication
(See relevant sections in the Advanced
Facsimile Features, and Advanced Internet
Fax Features)
•Polling (See pages 34, 36)
8
The program dial is
programmed. or
5
 • Press Stop key to return the
machine to the initial screen of
the current active mode. 
						

							42
Internet Fax Features
Pre-Installation Information/Features
Before setting up your Panasonic machine on your network, please read th\
is entire section to be familiar with its functions.
Your machine is able to perform the following when connected to a 10Base-\
T/100Base-TX Ethernet LAN (local area network):
• Send paper-based information as an Internet Email.
• Send Internet fax message (Direct IFAX XMT).
• Receive and print an Internet Email automatically.
• Forward received G3 fax message or Email automatically to the preprogram\
med Email address or regular G3 fax machine (see
Fax Forward on page 142).
• Route received G3 fax message automatically to the sender-specified Emai\
l address or G3 fax machine using ITU-T SUB-
Address (see Inbound Routing on page 140).
• Route received G3 fax messages automatically to the preprogrammed Email \
address or G3 fax machine using the senders fax
ID code (see Inbound Routing on page 140).
• Relay an Internet Email to a G3 fax machine via regular fax transmission\
 (see Relayed Transmission on page 146).
• Scan to Email.
To  utilize the above functions, your machine needs to be set up properly on\
 your network. 
Please contact your network
administrator for actual network setup.
Copy the Pre-installation Information form found at the end of this sect\
ion on page 46, record the MAC Address on the form, and
ask your network administrator to complete the remaining information on \
the form. The MAC Address of your machine can be
found on the 2nd page of the General Settings List printout.
To  print the General Settings List, follow the steps below:
Press   Function  key, GENERAL SETTINGS , Key Operator Mode  , Enter Password, OK .
 Printing General Settings , Start , OK . 
						

							43
Internet FaxFeatures
Your machine can be set up as either  SMTP Mail Server, or as POP3 Client . Depending on the type of setup, different functions
are available as follows.
Function SMTP Server Setup POP3 Client Setup
Sending paper-based information as an Internet Email Yes Yes
Sending and Receiving the Internet fax message with Direct SMTP protocol\
. Yes No
Receive and print an Internet Email automatically Yes Yes
Receive and print an Internet Email manually No Yes
Forward received G3 fax message or Email automatically Yes Yes
Route received G3 fax message automatically Yes Yes
Relay an Internet Email to G3 fax machine Yes No
NOTE1. To function as SMTP mail server, your machines email address must include its unique Host name
within your company domain. This unique Host name must be registered within your networks DNS
(Domain Name System) server.
Example:  [email protected]
2. Automatically refers to immediate SMTP transfer, or immediate POP3 retrieval. Manually refers to
manual retrieval of mail when configured as POP3 client.
3. If you are using DHCP to acquire the network parameters, contact your Network Administrator to reserve
the obtained IP Address printed on the General Settings List.
4. Your machine will receive, print, forward or relay emails in text message\
 format, and TIFF-F image file attachment only. 
						

							44
Internet Fax Features
Setup (SMTP Mail Server/POP3 Client)
To install your machine as SMTP Mail Server, the following network parameters need to be programmed on your network\
, and on
your machine.
• TCP/IP Address of your machine
• TCP/IP Subnet Mask of your machine
• TCP/IP Address of the Default Gateway
• Host Name
• TCP/IP Address of the DNS Server (if not available, see note 2)
• Email Address of your machine (see note 1)
• Name or IP Address of the Default SMTP mail server
• SMTP Authentication Name (when the authentication with the SMTP server is required)
• SMTP Authentication Password (when the authentication with the SMTP server is required)
Email (from your machine to a PC), and Direct Internet Fax Transmission (Using Direct SMTP)
Email (from a PC to your machine), and Direct Internet Fax Reception (\
Using Direct SMTP)
NOTE1. To function as SMTP mail server, your machines email address must include its unique Host name
within your company domain. This unique Host name must be registered within your networks DNS
(Domain Name System) server.
Example:  [email protected]
2. By default the machine requires the IP Address of the DNS Server and prompts you to enter the SMTP Server Name.
If the DNS Server is not available, change the (DNS server address) of\
 General Settings to  No
(  Function  key “GENERAL SETTINGS ” “Key Operator Mode ”, Enter Password, “OK” “DNS server
address ”). Then the machine will prompt you to enter the IP Address of the SMTP Server.
[email protected] [email protected]
SMTP01.panasonic.com
(SMTP Mail Server)
POP02.panasonic.com
(POP Server)
Gateway (Router)
[email protected] SMTP
POP3
Direct IFAX XMT
[email protected] SMTP01.panasonic.com
(SMTP Mail Server)
Gateway (Router)
[email protected] SMTP
Direct IFAX XMT
[email protected] 
						

							45
Internet FaxFeatures
NOTE3. The email address format can be the same as your regular email address.
If your email address is [email protected], your machines email \
address can be
[email protected].
To
 install your machine as POP3 Client, the following network parameters n\
eed to be programmed on your network.
• TCP/IP Address of your machine
• TCP/IP Subnet Mask of your machine
• TCP/IP Address of the Default Gateway
• TCP/IP Address of the DNS Server (if not available, see note 2)
• Email Address of your machine (see note 1)
• Name or IP Address of the Default SMTP mail server
• POP Server Name or IP Address
• POP User Account Name
• POP Password
Email Transmission (from your machine to a PC)
Email Reception (from a PC to your machine)
[email protected]
SMTP01.panasonic.com
(SMTP Mail Server)
POP02.panasonic.com
(POP Server)
Gateway (Router)
[email protected] SMTP
POP3
[email protected] SMTP01.panasonic.com
(SMTP Mail Server)
POP02.panasonic.com
(POP Server)
Gateway (Router)
[email protected] SMTP
POP3 
						

							46
Internet Fax Features
Setup (SMTP Mail Server/POP3 Client)
For the total system to work properly via LAN, certain information and a\
dditional parameters must be set. Please contact your
network administrator for the required information and connection to the\
 LAN.
Important: Make a copy of this page and ask the Network Administrator to complete the required information.
User Information
Company NameAddressDept.
City State Zip Code
T el. No. Fax No.
Internet Parameters (See page 54)(1) IP Address:(2) Subnet Mask:
(3) Default Gateway IP Address:(4) Primary DNS IP Address:(5) Secondary DNS IP Address:
(6) Email Address:(7) *SMTP Server Name: or*SMTP Server IP Address: Port No:(8) SMTP Auth Name:
(9) SMTP Auth Password:(10)  *POP Server Name: or*POP Server IP Address: Port No:(11) POP User Name:
(12)  POP Password:(13) LDAP Server Name: orLDAP Server IP Address: Port No:(14) LDAP User Name:
(15) LDAP Password:(16)  LDAP Search Base:(17) Host Name:
(18) Default Subject:(19) Default Domain:(20) Selectable Domains:
1. 6.2. 7.3. 8.
4. 9.5. 10.(21) Remote Password:
(22) Relay XMT Password:(23) Managers Email Address:(24) Insert Email Text:
(25) Relay Domains (Domains Authorized for Relay Transmission):1. 6.2. 7.
3. 8.4. 9.5. 10.
(26) Community Name (1):(27) Community Name (2):(28) Device Name:
(29)  Device Location:
NOTE1. Items in Bold, depict information obtained from your Network Administrator.
2. By default the machine requires the IP Address of the DNS Server, and prompts you to enter the SMTP
and POP Server Names (items 7, and 10 above).
If the DNS Server is not available, change the (DNS server address) of\
 General Settings to  No
( Function  key,  GENERAL SETTINGS , Key Operator Mode , Enter Password, OK, DNS server
address ) Then the machine will prompt you to enter the IP Address of the SMTP and POP Servers.
3. If required, the MAC Address of your machine can be obtained from the 2nd page of the General\
Settings List printout, by pressing  Function key,  GENERAL SETTINGS , Key Operator Mode ,
Enter Password,  OK, Print General Settings , Start , OK . 
						

							47
Internet FaxFeatures
Explanation of Contents
MAC Address : MAC Address from the 2nd page of the General Settings List printout by press\
ing Function key, GENERAL SETTINGS , Key Operator Mode , Enter Password,
 OK , Print General Settings , Start , OK .
(1) IP Address : The Internet Protocol (IP) address assigned to your machine.
(2) Subnet Mask : The Subnet Mask number.
(3) Default Gateway IP Address : The Default Gateways IP Address.
(4) Primary DNS IP Address : The IP address of the Primary DNS Server.
(5) Secondary DNS IP Address : The second IP address of the DNS Server.
(6) Email Address : The Email Address assigned to your machine. (Up to 60 characters)
(7) SMTP Server Name or SMTP : The SMTP Server Name (up to 60 characters). The SMTP Server IP Address. Server IP Address
(8) SMTP Auth  Name : The  SMTP Auth  Name.
(9) SMTP Auth Password : The SMTP Auth Password.
(10) POP Server Name or POP Server : The POP Server Name (up to 60 characters). The POP Server IP Address. IP Address
(11) POP User Name : POP User Name. (Up to 40 characters)
(12) POP Password : POP Password. (Up to 10 characters)
(13) LDAP Server Name or LDAP : The LDAP Server Name (up to 60 characters). The LDAP Server IP Address. Server IP Address
(14) LDAP User Name : LDAP Login Name. (Up to 40 characters)
(15) LDAP Password : LDAP Password. (Up to 10 characters)
(16) LDAP Search Base : LDAP Search Base. (Up to 60 characters)
(17) Host Name : The name assigned to your machine. (Up to 60 characters)
(18) Default Subject : The information to be added to the Subject Line for all outgoing emails.\
 (Up to 40 characters)
(19) Default Domain : Specify the Domain Name (up to 50 characters) to be added to frequentl\
y used or incomplete outgoing email addresses (i.e. @yourcompany.com).
(20) Selectable Domains : Enter up to 10 Domain Names that can be selected during Manual email add\
ressing. (Up to 30 characters)
(21) Remote Password : Enter a security password (up to 10 characters) to allow Remote Progra\
mming of the
Internet Parameters and Auto Dialer or the retrieval of the Journal via Email.
(22) Relay XMT Password : Enter a password to provide network security to your Relay Station (for\
 G3 relay
purposes). (Up to 10 characters)
(23) Managers Email Address : Enter your Department Managers Email Address for notification of all Internet relayed transmissions for supervision and cost control purposes. (Up to 60 char\
acters)
(24) Insert Email Text : The email text can be changed. Requires an authorized service provider t\
o activate
this feature. (Up to 40 characters)
(25) Relay Domains (01 to 10) : Enter up to 10 Domain Names that are authorized to access your Internet \
Fax for Relayed Transmission Request. (Up to 30 characters)
Relay Domain, a.k.a. Domain Name in your machine.
(26) Community Name (1) : Community Name used for the Network Device Locator. (Up to 32 characters)
(27) Community Name (2) : Community Name used for the Network Device Locator. (Up to 32 characters)
(28) Device Name : Device Name used for the Network Device Locator. (Up to 32 characters)
(29) Device Location : Device Location for the Network Device Locator. (Up to 32 characters) 
						

							48
Internet Fax Features
Internet Communication Features
Your machine allows you to transmit documents over the Internet to anothe\
r Internet Fax, or a PC. The document is first
scanned and converted into a TIFF-F, or PDF file, and then transmitted to the remote location as an attachm\
ent file to an email
using MIME encoding.
The email system at the receiving end must support MIME. Otherwise, the \
attachment file will be detached, and lost.
When you send an email message to someone, your machine uses Simple Mail\
 Transfer Protocol (SMTP) to transfer your
outgoing mail to your SMTP mail server, which in turn uses SMTP to send your mail to the Internet.
■  Internet Fax Delivery Notice (MDN)
■ Transmission/Reception
If the sender (Internet Fax) desires a processing confirmation, it mus\
t request a Message Disposition Notification when sending
the message itself to a device supporting this notification function.
Several email applications such as Eudora and Outlook Express support, a\
nd are able to respond to the delivery confirmation
notification sent from the Internet Fax. As well as send a request for notification to the Internet Fax by email \
applications t hat
support MDN (Message Disposition Notification) function.
For additional details on MDN, consult a suitable reference such as the \
Help file, and the Users guide of each respective emai l
application.
MDN response
Capability Notification
Internet Fax
PC
Eudora, Outlook Express, etc. Internet Fax
PC
Eudora, Outlook Express, etc.
Internet Fax Transmission
Message Disposition Notification (MDN) response Capability Notification
Legend : MDN request
MDN response
MDN request
: MDN Request from the Originator
: MDN Response with Capability Notification from the Recipient
: MDN Response from the Recipient 
						

							49
Internet FaxFeatures
Simple Mail Transfer Protocol (SMTP) is used to transfer mail reliably and efficiently. An important feature of SMTP is its
capability to transport mail across networks, usually referred to as SMT\
P mail relay by employing SMTP server.
Direct SMTP allows you to transmit documents to another Internet Fax directly witho\
ut using an SMTP server. For this feature
to work reliably, the IP Address should remain unchanged (ask your Network Administrator to reserve the IP Address). The
Domain Name of the machines and other record information must be properl\
y registered in the DNS server.
Further more, in common cases only email and web service from the Intern\
et are permitted into the corporate intranet, and
corporate network administrators are extremely unwilling to open the fir\
ewall for other, incoming services, since each opened
path represents additional, potential security threats.
This makes Direct SMTP attractive because it can operate throughout the \
organizations Intranet.
■  Direct SMTP
■  Internet Mail Reception
Your machine allows you to receive, and print a PC transmitted email auto\
matically or manually, depending on its setup
configuration. However, if the received email includes a file attachment in a format other tha\
n TIFF-F, such as PDF, Word,
Excel, PowerPoint, your machine prints an error message instead.
Internet Mail
Reception
Internet
Internet FaxLAN
PC
LANInternet Fax
T ransmission Internet Fax
PC
Direct SMTP
LAN
Internet Fax
Typical SMTP
routing Internet Fax
SMTP Server
Internet 
						

							50
Internet Fax Features
Important Information
Your machine uses the same communication protocols as email: the Simple M\
ail Transfer Protocol (SMTP). The differences
from a standard G3 fax communication using the Public Switched Telephone Networks (PSTN) are as follows.
■  General Description
A  regular Fax machine goes off-hook, dials, and the phone network completes a circuit over phone line\
s to the receiving fax.
Y ou pay for the circuit. The two faxes negotiate a connection, synchronize and exchange image dat\
a.
The Internet Fax works like an email, the image data is broken down into\
 packets, and is transmitted through your Local Area
Network (LAN) to the Internet or Intranet instead of using a telephone\
 companys network, thus saving you long distance costs.
■  Differences between Internet Fax and Regular Fax
1. Your machine does not directly connect to the final destination (see not\
e below), but rather connects to a Mail Server via
LAN. Therefore, if a document cannot be correctly transmitted due to an error\
, the erroneous mail may be returned from the
Mail Server to your machine.
2. The erroneous mail may take a long time to return (20 to 30 minutes) d\
epending on the destination location, traffic on the network or LAN system configuration.
3. Depending on the Mail Server, it is also possible that erroneous mail is not returned at all. Therefore, when transmitting
important or time sensitive documents, it is recommended that you follow\
 up with a telephone call to confirm reception.
4. Documents cannot be transmitted correctly if the destination Mail Server\
 does not conform to the MIME protocol. Erroneous mail may not be returned depending on the Mail Server.
Note:
1) Fax Parameter No. 172 ( Direct IFax XMT), if set to Valid , allows you to configure Address Book so that you can directly
send to the destination without medium of SMTP.
2) Your machine supports the Delivery Notice feature. (See page 173)
■  Transmitted Document Confirmation
Your machine can only make a phone call using a regular telephone line (\
PSTN).
■  Y our Machine Cannot Make a Phone Call via LAN
Your machines dual port capability, allows simultaneous G3 Fax Communication over regular telephone line (\
PSTN) and LAN
Communication.
■  Dual Port Communication
In view of PC transmission, the factory default setting for the resoluti\
on is set to FINE mode. If required, this setting can b e
changed to Normal.
■  Transmission Resolution