Oce TCS400 User Manual

							Use Océ Scan Manager for your scan-to-file jobs 101
Use the Océ Scan Manager
Create destinations
Introduction
You can scan to file to the following types of destination.
■Local
The local destinations are temporary and can only contain a small number 
of scanned files. Use the SA - System - Set memory reservation setting in 
the Océ Settings Editor to define the available space on the controller for 
scanned files.
■A network destination with SMB
■An internet destination with FTP.
You can create a maximum number of 10 destinations.
Note:You can only enter names in Japanese for remote destinations in SMB.
Create a local destination
1
Select Destinations in the tree structure.
2From the File menu, select New.
You can also click the New button on the toolbar.
Downloaded From ManualsPrinter.com Manuals 
						

							102 Océ TCS400 User manual
The Destination properties dialog box opens.[31 ] The Des tin ation  propertie s di alo g box
[31] The Destination properties dialog box
3Enter a name for the destination in the Name text box.
This name will appear on the scanner panel.
4From the Type drop-down list box, select On the controller.
5Enter a path of the target folder in the Path text box. 
You can also click the Browse button to select the path.
6Click OK to accept the destination properties.
Create a network destination with SMB
1
Create a shared folder on a workstation. For example c:\Scan.
2From the File menu on the Océ Scan Manager, select New.
You can also click the New button on the toolbar.
The Destination properties dialog box opens.
3From the Type drop-down list box, select SMB.
4Enter the system name of the workstation where you created the shared folder 
in the System text box.
Note:Find the system name of the workstation on the control panel of the 
workstation (Control panel - Network - Identification - System name)
Downloaded From ManualsPrinter.com Manuals 
						

							Use Océ Scan Manager for your scan-to-file jobs 103
5Enter a path of the target folder in the Path text box.
The path name is the name of the shared folder on your workstation. For 
Windows NT
® , Windows® 2000 and XP, use the DOS name of the shared 
folder. For Windows 95/98® use the folder name. This is case sensitive.
You can also select a shared folder from the drop-down list.
6If you defined a user name and a password for the shared folder on the 
workstation, then enter the user name and the password in the required fields.
Note:Make sure the user has write-access privileges on the destination.
7Define the required file naming properties.
8Click OK.
Océ Scan Manager connects to the new SMB destination. Océ Scan Manager 
then shows the contents of the new SMB destination.
Create an internet destination with FTP
1
Create a home directory and a subdirectory on a workstation. For example 
c:Ftp/Scan
2Enable FTP on the workstation.
3From the File menu on the Océ Scan Manager, select New.
You can also click the New button on the toolbar.
The Destination properties dialog box opens.
4From the Type drop-down list box, select FTP.
5Enter the system name of the workstation where you created the shared folder 
in the System text box.
Note:Find the system name of the workstation on the control panel of the 
workstation (Control panel - Network - Identification - System name)
6Enter a path of the target folder in the Path text box.
The path name is the name of the destination folder on the workstation.
7A user name and password is defined on the FTP server that runs on the 
workstation to access to the directory on the workstation through FTP. Enter 
this user name and this password in the required fields on the Destination 
Properties dialog box of the Océ Scan Manager.
Note:Make sure the user has write-access privileges on the destination.
8Define the required file naming properties.
9Click OK.
Océ Scan Manager connects to the new FTP destination. Océ Scan Manager 
then shows the contents of the new FTP destination.
Downloaded From ManualsPrinter.com Manuals 
						

							104 Océ TCS400 User manual
Manage destinations
Introduction
You can do the following to manage the destinations.
■Lock a destination.
■Unlock a destination
■Delete a destination
■Change the destination properties.
Purpose
When you lock a destination, an anonymous user cannot change the 
destination properties.
Lock or unlock a destination
1
Select a destination.
2From the File menu, select Properties.
You can also click the Properties button on the toolbar.
3Check the Locked check box.
Uncheck the Locked check box to unlock the destination.
4Click OK to accept the destination properties
Delete a destination
1
Log on to the key operator mode or the repro operator mode.
2Select a destination.
3From the File menu, select Delete.
You can also click the Delete button on the toolbar.
The selected destination is deleted.
Note:You cannot delete the last destination.
Downloaded From ManualsPrinter.com Manuals 
						

							Use Océ Scan Manager for your scan-to-file jobs 105
Change the destination properties
1
Select a destination.
2From the File menu, select Properties.
You can also click the Properties button on the toolbar.
3Change the destination properties like described in the Create destinations 
section. (see ‘Create destinations’ on page101)
Note:When the destination is locked, anonymous users cannot change the 
destination properties.
Downloaded From ManualsPrinter.com Manuals 
						

							106 Océ TCS400 User manual
Define a file name
When to do
When you scan, the scanner operator panel shows the file name. 
Before a new scan-to-file job, enter a new file name or replace the file name 
with ###.
When the file name is not changed, the new scan-to-file job writes over the 
previous scan-to-file job.
Define a file name
1
Select a destination.
2From the File menu, select Properties.
You can also click the Properties button on the toolbar.
3Enter a name in the Base name text box.
The Base name can contain ### for automatic file naming. An ascending 
number replaces the ###. There are no limits to the number of dots in the base 
name.
4Select the check box Add correct file extension to define a file extension. Use 
the setting KO - System - Scan to file - File extension ... in the Océ Settings 
Editor to define a file extension.
5Click Apply or press Enter to accept the settings.
Downloaded From ManualsPrinter.com Manuals 
						

							Use Océ Scan Manager for your scan-to-file jobs 107
Manage the scanned files
Introduction
The right-hand pane of the destination area displays information about the 
scanned files.
You can do the following to manage the scanned files.
■View a scanned file
When Auto view is enabled, Océ View Station LT starts automatically to 
display the scanned file when the scan to file is complete.
■Print a scanned file
■Delete a scanned file
■View the properties of a scanned file.
View a scanned file
1
Select a file.
2From the File menu, select View.
You can also click the View button on the toolbar.
[32 ] Th e Vi ew but ton on t he tool bar
[32] The View button on the toolbar
Océ View Station LT starts and displays the file
Enable Auto view
1
From the System menu, select Auto view.
A check mark in the menu in front of Auto view indicates that Auto view is 
enabled. 
Print a scanned file
1
Select a file.
2From the File menu, select Print.
You can also click the Print button on the toolbar.
[33 ] Th e Prin t butto n on the  tool bar
[33] The Print button on the toolbar
The system prints the selected file with the default settings defined in the Océ 
Settings Editor.
Downloaded From ManualsPrinter.com Manuals 
						

							108 Océ TCS400 User manual
Delete a scanned file
1
Log on to the key operator mode or the repro operator mode.
2Select a file.
3From the File menu, select Delete.
You can also click the Delete button on the toolbar.
[34 ] The Del ete bu tton on  the too lbar
[34] The Delete button on the toolbar
The system deletes the selected file.
Clear the temporary store
1
From System menu, select Clear temporary store or, 
2Use the settings Path: KO - System - Disk cleanup - ... - ... in the Océ Settings 
Editor to clear the temporary store automatically.
View the properties of a scanned file
1
Select a file.
2From the File menu, select Properties.
You can also click the Properties button on the toolbar.
[35 ] The Prop erti es  button  on the  tool bar
[35] The Properties button on the toolbar
Downloaded From ManualsPrinter.com Manuals 
						

							Use Océ Scan Manager for your scan-to-file jobs 109
3The Scanfile properties window appears.[36 ] Th e Sc anfi le  pro perties  win dow
[36] The Scanfile properties window
4Click OK to close the Scanfile properties window.
Océ View Station LT
Introduction to Océ View Station LT
Description of Océ View Station LT
Océ View Station LT is a viewer included in Océ Scan Manager. Océ View 
Station LT displays the scanned files.
When Auto view is enabled, Océ View Station LT starts automatically to 
display the scanned file when the scan to file is complete. You can also start 
Océ View Station LT manually. (see ‘View a scanned file’)
Downloaded From ManualsPrinter.com Manuals 
						

							110 Océ TCS400 User manual
Overview of Océ View Station LT
Introduction
Océ View Station LT has the following fields.
■The menu bar
■The view ribbon
■The view area.
[37 ] Oc é V iew S tati on LT
[37] Océ View Station LT
Downloaded From ManualsPrinter.com Manuals