NEC Dsx 34b Manual

Group Mailbox
DSX Software ManualIntraMail Features◆501
IntraMail 
Features
Programming a UCD Group Mailbox
1.Turn to  Extension Hunting  (page 154) for more on setting up UCD Hunting.
1.For a Subscriber Mailbox:
- In  2311-01: UCD Group Mailbox Type  (page 793), enter 
1 and go to step 3 .
2.For a Routing Mailbox:
- In  2311-01: UCD Group Mailbox Type  (page 793), enter 
2.
- In  2311-01: UCD Group Routing Mailbox Number  (page 793), enter the Routing Mailbox that Intr-
aMail will use for the UCD Group...

Group Mailbox
502◆IntraMail Features DSX Software Manual
- Review Message Storage Limit  (page 548) for more.
10.For Message Waiting Lamp:
- In  2313-04: Message Waiting Lamp  (page 797), enable (
Ye s) Message Waiting lamping at the 
extensions sharing the Group Mailbox.
- Review  Message Waiting Lamp  (page 549) for more.
11.For Next Call Routing Mailbox:
- In  2314-03: Dialing Option  (page 798), enable (
Ye s) or disable (No) additional dialing options for 
Next Call Routing Mailbox calls.
- In...

Guest Mailbox
DSX Software ManualIntraMail Features◆503
IntraMail 
Features
Guest Mailbox
Description
An outside party can have their own Guest Mailbox mailbox for receiving and sending messages. A Guest Mail-
box is a Subscriber Mailbox that  does not have an extension associated with it. A Guest Mailbox has many of 
the IntraMail features of a Subscriber Mailbox. A company visitor with a Guest Mailbox could, for example:
❥Go to any extension, press INTERCOM + 700, then dial their mailbox number....

Guest Mailbox
504◆IntraMail Features DSX Software Manual
• A Subscriber Mailbox user cannot use Make Call to return a call left by a Guest Mailbox, since the 
Guest Mailbox does not have an associated extension.
Main Menu  (page 523)
The Main Menu provides assess to the features available to a Guest Mailbox.
Message Listen Mode  (page 534)
Set the type of messages a guest will listen to when they dial L (5) after logging into their Guest Mailbox.
Message Notification  (page 535)
Once activated, Message...

Guest Mailbox
DSX Software ManualIntraMail Features◆505
IntraMail 
Features
Operation
Accessing a Guest Mailbox
To log onto a Guest Mailbox: 1.
Do one of the following.
a.Press INTERCOM + Dial the IntraMail master number (e.g., 700) + Dial your mailbox nu\
mber.
• You can optionally press a Call Coverage key assigned to the IntraMail master number.
b.Press the Message Center key for the Guest Mailbox.
2.When IntraMail answers, dial the Guest Mailbox number.
Logging Onto a Guest Mailbox from the...

Hang Up
506◆IntraMail Features DSX Software Manual
Hang Up
Description
Hang Up is an Automated Attendant option that immediately hangs up the outside call. When setting up a 
Dial Action Table, you may want to use Hang Up for unused actions (rather than the caller hearing t\
he stan-
dard error message). You might also want to use the Hang Up action as the Timeout destination for callers 
that wait too long to dial after the Automated Attendant answers.
Conditions
• None
Default Setting
• Key 9 in Dial...

Instruction Menu
DSX Software ManualIntraMail Features◆507
IntraMail 
Features
Instruction Menu
Description
The Instruction Menu is the announcement that plays to Automated Attendant callers. Normally, the Instruc-
tion Menu greets callers and provides them with the Automated Attendant dialing options. The Instruction 
Menu is associated with the active Call Routing Mailbox. Normally, you should have the System Adminis-
trator customize (rerecord) the Instruction Menu to match the dialing \
options...

Instruction Menu
508◆IntraMail Features DSX Software Manual
Operation
Recording an Instruction Menu for a Call Routing Mailbox[Super Display Soft Key] - [Keyset Soft Key]
Log onto System Administrator’s mailbox.
SA (72)Access System Administrator options.[System Admin] - [N/A]
I (4) Select Instruction Menus.[Instruction] - [Instr]
Enter the Call Routing Mailbox number.
L (5)Listen to the current Instruction Menu (if any).[Listen] - [Lstn]
#Exit listen mode.
R (7) Record a new Instruction Menu.[Record] -...

Leaving a Message
DSX Software ManualIntraMail Features◆509
IntraMail 
Features
Leaving a Message
Description
An extension user or outside caller can leave a voice message in a co-worker’s mailbox if that extension is 
busy, unanswered, or in Do Not Disturb. Leaving a voice message is a handy and ef ficient way to communi-
cate with co-workers that avoids post-it notes, message pads, and unnecessary email.
Additional Options While Leaving a Message
The following chart shows the additional dialing options...

Leaving a Message
510◆IntraMail Features DSX Software Manual
Programming
1.In 4201-02: Incoming Message Length  (page 872), enter the maximum length of a message a caller can 
leave in a Subscriber Mailbox (
1-4095 seconds).
Other Related Features
Features None
IntraMail Features Next Call Routing Mailbox  (page 552)
The Next Call Routing Mailbox provides callers with additional dialing options after they leave a mes-
sage in a mailbox (depending on the setting of the Dialing Option optio\
n).
Quick...