Lexmark X544 Manual

							Canceling a copy job
A copy job can be canceled when the document is in the ADF, on the scanner glass, or while the document is printing.
To cancel a copy job:
1From the printer control, panel press .
Stopping appears, followed by Cancel Job.
2Press  to cancel the job.
Note: If you want to continue to process the job, then press 
 to continue copying.
Canceling appears.
The printer clears all pages in the ADF or printer and then cancels the job. Once the job is canceled, the copy screen
appears.
Improving copy quality
QuestionTip
When should I use Text
mode?
Use text mode when text preservation is the main goal of the copy, and preserving images
copied from the original document is not a concern.
Text mode is recommended for receipts, carbon copy forms, and documents that contain
only text or fine line art.
When should I use
Text/Photo mode?
Use Text/Photo mode when copying an original document that contains a mixture of text
and graphics.
Text/Photo mode is recommended for magazine articles, business graphics, and
brochures.
When should I use
Photograph mode?Use Photograph mode when the original document is a high-quality photograph or inkjet print.
Copying81 
						

							E-mailing
ADFScanner glass
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Use the ADF for multiple‑page documents.
Use the scanner glass for single pages, small items (such as postcards or
photos), transparencies, photo paper, or thin media (such as magazine
clippings).
You can use the printer to e‑mail scanned documents to one or more recipients. There are three ways to send an e‑mail
from the printer. You can type the e‑mail address, use a shortcut number, or use the address book.
Getting ready to e-mail
Setting up the e-mail function
For e-mail to operate, it must be turned on in the printer settings and have a valid IP address or gateway address. To
set up the e-mail function:
1Type the printer IP address into the address field of your Web browser.
Note: If you do not know the IP address of the printer, then print a network setup page and locate the address
in the TCP/IP section.
2Click Settings.
3Click E-mail/FTP Settings.
4Click E-mail Server Setup.
5Change the e‑mail settings as needed.
6Click Submit. E-mailing82 
						

							Setting up the address book
1Type the printer IP address into the address field of your Web browser.
Note: If you do not know the IP address of the printer, then print a network setup page and locate the address
in the TCP/IP section.
2Click Settings.
3Click E-mail/FTP Settings.
4Click Manage E-mail Shortcuts.
5Change the e‑mail settings as needed.
6Click Submit.
Creating an e-mail shortcut using the Embedded Web Server
1Type the printer IP address into the address field of your Web browser.
Note: If you do not know the IP address of the printer, then print a network setup page and locate the address
in the TCP/IP section.
2Click Settings.
3Click Manage Destinations.
Note: You may be asked to enter a password. If you do not have an ID and password, get one from your system
support person.
4Click E-mail Destination Setup.
5Type a unique name for the recipient, and then enter the e-mail address.
Note: If you are entering multiple addresses, separate each address with a comma (,).
6Select the scan settings (Format, Content, Color, and Resolution).
7Enter a shortcut number, and then click Add.
If you enter a number that is already in use, you are prompted to select another number.
E-mailing a document
Sending an e-mail using the keypad
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper guides.
3From the printer control panel, press the Scan/Email button.
Scan to E‑mail appears. E-mailing83 
						

							4Press .
Search or Manual Entry appears.
Note: If there are no entries in the address book, then Manual Entry appears.
5Press  to search the address book or press the arrow buttons until Manual appears, and then press  to select
or enter an e‑mail address.
Using the address book
a
After selecting Search on the printer control panel, press the arrow buttons until the address you want
appears, and then press 
.
bPress 1 to search for another address or press 2 to end the search.
After you press 2, Press Start To Begin appears.
cPress  to send a black only copy or  to send a color copy.
Manually entering an e‑mail address
After selecting Manual on the printer control panel, Entry Name appears on the first line and a blank line with
a blinking cursor appears on the second line.
aPress the button on the numeric keypad that corresponds with the number or letter you want. The first time
you press the button, the number for that button appears. When you press the button again, one of the letters
assigned to that button appears.
bPress the right arrow button to move to the next space, or wait a few seconds and the cursor will move to the
next space.
cOnce the e‑mail address is entered, press .
Another E‑mail? 1=Yes 2=NO appears.
dPress 1 to enter another address, or press 2 to end the address entry.
After you press 2, Press Start To Begin appears.
ePress  to send a black only copy or  to send a color copy.
Sending an e‑mail using a shortcut number
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper guides.
3From the printer control panel, press the Scan/Email button.
Scan to E‑mail appears.
4Press .
Search appears.
Note: If there are no entries in the address book, Manual Entry appears.
5Press #, and then enter the recipients shortcut number. E-mailing84 
						

							6Press 1 to enter another shortcut or press 2 to end the shortcut entry.
After you press 2, Press Start To Begin appears.
7Press  to send a black only e‑mail or  to send a color e‑mail.
Sending an e-mail using the address book
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper guides.
3From the printer control panel, press the Scan/Email button.
Scan to E‑mail appears.
4Press .
Search appears.
Note: If there are no entries in the address book, Manual Entry appears.
5Press  to search the address book.
6Press the arrow buttons until the address you want appears, and then press .
7Press 1 to search for another address or press 2 to end the search.
After you press 2, Press Start To Begin appears.
8Press  to send a black only copy or  to send a color copy.
Canceling an e-mail
An e‑mail can be canceled when the document is in the ADF or on the scanner glass. To cancel an e‑mail:
1From the printer control panel, press .
Stopping appears, and then Cancel Job appears.
2Press  to cancel the job.
Note: If you want to continue to process the job, press 
 to continue scanning the e‑mail.
Canceling appears.
The printer clears all pages in the ADF and then cancels the job. Once the job is canceled, the copy screen appears. E-mailing85 
						

							Faxing
ADFScanner glass
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AB C
Use the ADF for multiple‑page documents.
Use the scanner glass for single pages, small items (such as postcards or
photos), transparencies, photo paper, or thin media (such as magazine
clippings).
Getting the printer ready to fax
The following connection methods may not be applicable in all countries or regions.
CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this product or
make any electrical or cabling connections, such as the fax feature, power cord, or telephone, during a lightning
storm.
Warning—Potential Damage: Do not touch cables or the printer in the area shown while actively sending or
receiving a fax. Faxing86 
						

							Initial fax setup
Many countries and regions require outgoing faxes to contain the following information in a margin at the top or bottom
of each transmitted page, or on the first page of the transmission: station name (identification of the business, other
entity, or individual sending the message) and station number (telephone number of the sending fax machine, business,
other entity, or individual).
To enter your fax setup information, use the printer control panel, or use your browser to access the Embedded Web
Server and then enter the Settings menu.
Note:  If you do not have a TCP/IP environment, then you must use the printer control panel to enter your fax setup
information.
Using the printer control panel for fax setup
When the printer is turned on for the first time or if the printer has been off for an extended time, a series of start‑up
screens appear. If the printer has fax capabilities, then the following screens appear:
Station Name
Station Number
1When Station Name appears, enter the name to be printed on all outgoing faxes.
aPress the button on the numeric keypad that corresponds with the number or letter you want. The first time
you press the button, the number for that button appears. When you press the button again, one of the letters
assigned to that button appears.
bPress the right arrow button to move to the next space, or wait a few seconds and the cursor will move to the
next space.
2After entering the Station Name, press .
The display changes to Station Number. Faxing87 
						

							3When Station Number appears, enter the printer fax number.
aPress the button on the numeric keypad that corresponds with the number you want.
bPress the right arrow button to move to the next space, or wait a few seconds and the cursor will move to the
next space.
4After entering the Station Number, press .
Using the Embedded Web Server for fax setup
1Type the printer IP address into the address field of your Web browser.
Note: If you do not know the IP address of the printer, then print a network setup page and locate the address
in the TCP/IP section.
2Click Settings.
3Click Fax Settings.
4Click Analog Fax Setup.
5Click inside the Station Name box, and then enter the name to be printed on all outgoing faxes.
6Click inside the Station Number box, and then enter the printer fax number.
7Click Submit.
Choosing a fax connection
You can connect the printer with equipment such as a telephone, an answering machine, or a computer modem. To
determine the best way to set up the printer, see the following table.
Notes:
The printer is an analog device that works best when directly connected to the wall outlet. Other devices (such
as a telephone or answering machine) can be successfully attached to pass through the printer, as described in
the setup steps.
If you want a digital connection such as ISDN, DSL, or ADSL, a third-party device (such as a DSL filter) is required.
Contact your DSL provider for a DSL filter. The DSL filter removes the digital signal on the telephone line that can
interfere with the ability of the printer to fax properly.
You do not need to attach the printer to a computer, but you do need to connect it to an analog telephone line
to send and receive faxes.
Equipment and service optionsFax connection setup
Connect directly to the telephone line See “Connecting to an analog telephone line” on page 89
Connect to a Digital Subscriber Line (DSL or ADSL) service See  “Connecting  to  a  DSL  service”  on  page  89.
Connect to a Private Branch eXchange (PBX) or
Integrated Services Digital Network (ISDN) systemSee “Connecting to a PBX or ISDN system” on page 90.
Use a Distinctive Ring service See “Connecting to a Distinctive Ring Service” on page 90.
Connect to a telephone line, telephone, and answering
machineSee “Connecting a telephone or answering machine to the same
telephone line” on page 91
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							Equipment and service optionsFax connection setup
Connect through an adapter used in your area See “Connecting to an adapter for your country or region” on
page 92.
Connect to a computer with a modem See “Connecting to a computer with a modem” on page 97.
Connecting to an analog telephone line
If your telecommunications equipment uses a US‑style (RJ11) telephone line, then follow these steps to connect the
equipment:
1Connect one end of the telephone cable that came with the printer to the top LINE port  on the back of the printer.
2Connect the other end of the telephone cable to an active analog telephone wall jack.
Connecting to a DSL service
If you subscribe to a DSL service, then contact the DSL provider to obtain a DSL filter and telephone cord, and then
follow these steps to connect the equipment:
1Connect one end of the telephone cable that came with the printer to the top LINE port  on the back of the printer.
2Connect the other end of the telephone cable to the DSL filter.
Note: Your DSL filter may look different than the one in the illustration.
3Connect the DSL filter cable to an active telephone wall jack.
12
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Faxing89 
						

							Connecting to a PBX or ISDN system
If you use a PBX or ISDN converter or terminal adapter, then follow these steps to connect the equipment:
1Connect one end of the telephone cable that came with the printer to the top LINE port  on the back of the printer.
2Connect the other end of the telephone cable to the port designated for fax and telephone use.
Notes:
Make sure the terminal adapter is set to the correct switch type for your region.
Depending on the ISDN port assignment, you may have to connect to a specific port.
When using a PBX, make sure the call waiting tone is off.
When using a PBX system, dial the outside line prefix before dialing the fax number.
For more information on using the fax with a PBX system, see the documentation that came with your PBX
system.
Connecting to a Distinctive Ring Service
A distinctive ring service may be available from your telephone service provider. This service allows you to have multiple
phone numbers on one telephone line with each phone number having a different ring pattern. This may be useful for
distinguishing between fax and voice calls. If you subscribe to a distinctive ring service, follow these steps to connect
the equipment:
1Connect one end of the telephone cable that came with the printer to the top LINE port  on the back of the printer.
2Connect the other end of the telephone cable to an active analog telephone wall jack.
3Change the distinctive ring setting to match the setting you want the printer to answer.
aFrom the printer control panel, press .
bPress the arrow buttons until Settings appears, and then press .
cPress the arrow buttons until Fax Settings appears, and then press .
dPress the arrow buttons until Distinctive Rings appears, and then press .
ePress the arrow buttons until the desired ring tone appears, and then press . Faxing90