Lexmark X544 Manual

							For Mac OS X version 10.2 and 10.3 users
1
With a document open, choose File > Print.
2From the print options pop-up menu, choose Job Routing.
3Select Fax, and then enter the recipient name, number, and other information as needed.
4Click Print.
For Mac OS X version 10.4 or later users
1
With a document open, choose File > Print.
2From the PDF pop-up menu, choose Fax PDF.
3Type the fax number in the To field, and enter other information as needed.
4Click Fax.
If you receive an error, No fax modems were found, follow these directions to add your printer as a fax:
aFrom the Printer pop-up menu, choose Add Printer.
bSelect the printer from the dialog that appears.
cFrom the Print Using pop-up menu, choose Select a driver to use.
dFrom the list, choose your printer fax model, and then click Add.
Creating shortcuts
Creating a fax destination shortcut using the Embedded Web Server
Instead of entering the entire phone number of a fax recipient on the printer control panel each time you want to send
a fax, you can create a permanent fax destination and assign a shortcut number. You can create a shortcut to a single
fax number or a group of fax numbers.
1Type the printer IP address into the address field of your Web browser.
Note: If you do not know the IP address of the printer, then print a network setup page and locate the address
in the TCP/IP section.
2Click Settings.
3Click Manage Destinations.
Note: A password may be required. If you do not have an ID and password, get one from your system support
person.
4Click Fax Shortcut Setup.
5Type a unique name for the shortcut, and then enter the fax number.
To create a multiple‑number shortcut, enter the fax numbers for the group.
Note: Separate each fax number in the group with a semicolon (;). Faxing101 
						

							6Assign a shortcut number.
If you enter a number that is already in use, you are prompted to select another number.
7Click Add.
Creating a fax destination shortcut using the printer control panel
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper guides.
3From the printer control panel, press the Fax button.
To: appears on the first line, and the time and date appear on the second line.
4Press .
Address Book Search appears.
5Press the arrow buttons until Add appears, and then press .
6Press the arrow buttons until Enter Fax Number appears, and then press .
7Enter the fax number, and then press .
8Press 1 to enter another fax number, or press 2 to end fax number entry.
9After selecting 2=NO, Enter Name appears.
aPress the button on the keypad that corresponds with the letter you want. The first time you press the button,
the number for that button appears. When you press the button again, one of the letters assigned to that button
appears.
bPress the right arrow button to move to the next space, or wait a few seconds and the cursor will move to the
next space.
cOnce the fax name is entered, press .
Save as Shortcut appears.
dEnter the shortcut number, and then press . Faxing102 
						

							Using shortcuts and the address book
Using fax destination shortcuts
Fax destination shortcuts are just like the speed dial numbers on a telephone or fax machine. You can assign shortcut
numbers when creating permanent fax destinations. Permanent fax destinations or speed dial numbers are created in
the Manage Destinations link located under the Configuration tab on the Embedded Web Server. A shortcut number
(1–99999) can contain a single recipient or multiple recipients. By creating a group fax destination with a shortcut
number, you can quickly and easily fax broadcast information to an entire group.
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not place postcards, photos, small items, transparencies, photo paper, or thin media (such as
magazine clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper guides.
3Press #.
Enter Shortcut: appears.
4Enter the shortcut number.
5Press  to send a black only fax or  to send a color fax.
Using the address book
Note: If the address book feature is not enabled, contact your system support person.
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper guides.
3From the printer control panel, press the Fax button.
To: appears on the first line, and the time and date appear on the second line.
4Press , and then press the arrow buttons until the fax number you want appears. Then, press .
Customizing fax settings
Changing the fax resolution
Adjusting the resolution setting changes the quality of the fax. Settings range from Standard (fastest speed) to Ultra
Fine (slowest speed, best quality).
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper guides. Faxing103 
						

							3From the Fax area of the printer control panel, press the Resolution area.
4Press the arrow buttons until the resolution value you want appears, and then press .
5Press  to send a black only copy or  to send a color copy.
Making a fax lighter or darker
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper guides.
3From the printer control panel, press the Darkness button.
4Press the arrow buttons to make the fax lighter or darker.
5Press .
6Press  to send a black only fax or  to send a color fax.
Sending a fax at a scheduled time
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper guides.
3From the printer control panel, press the Fax button.
To: appears on the first line, and the time and date appear on the second line.
4Enter the fax number, and then press .
5From the Fax area, press the Options button.
6Press the arrow buttons until Delayed Send appears, and then press .
Set Send Time appears on the first line, and HH:MM with a blinking cursor appears on the second line.
7Using the numeric keypad, enter the time you want to send the fax. After you enter the time, the cursor moves to
the AM or PM field if the printer clock is set to 12 Hour format. Press the arrow buttons to change from AM to
PM or PM to AM.
8Press .
Set Send Date appears on the first line, and MM‑DD‑YYYY with a blinking cursor appears on the second line.
9Using the numeric keypad, enter the date you want to send the fax.
10Press .
11Press  to send a black only fax or  to send a color fax. Faxing104 
						

							Viewing a fax log
1Open a Web browser.
2In the address bar, type the IP address of the printer, and then press Enter.
3Click Reports.
4Click Fax Settings.
5Click Fax Job Log or Fax Call Log.
Canceling an outgoing fax
A fax can be canceled when the document is in the ADF or on the scanner glass. To cancel a fax:
1From the printer control panel, press .
Stopping appears, and then Cancel Job appears.
2Press  to cancel the job.
Note: If you want to continue to process the job, press 
 to resume scanning the fax.
Canceling appears.
The printer clears all pages in the ADF and then cancels the job.
Understanding fax options
Original Size
This option lets you choose the size of the documents you are going to fax.
1From the Fax area of the printer control panel, press the Options button.
Original Size appears.
2Press .
3Press the arrow buttons until the size of the original document appears, and then press .
Content
This option tells the printer the original document type. Choose from Text, Text/Photo, or Photo. Content affects the
quality and size of your scan.
Text—Emphasizes sharp, black, high-resolution text against a clean, white background
Text/Photo—Used when the original documents are a mixture of text and graphics or pictures
Photograph—Tells the scanner to pay extra attention to graphics and pictures. This setting increases the time it
takes to scan, but emphasizes a reproduction of the full dynamic range of tones in the original document. This
increases the amount of information saved. Faxing105 
						

							Sides (Duplex)
This option informs the printer if the original document is simplex (printed on one side) or duplex (printed on both
sides). This lets the scanner know what needs to be scanned for inclusion in the fax.
Note: Duplex scanning is not available on selected printer models.
Resolution
This option increases how closely the scanner examines the document you want to fax. If you are faxing a photo, a
drawing with fine lines, or a document with very small text, then increase the Resolution setting. This will increase the
amount of time required for the scan and will increase the quality of the fax output.
Standard—Suitable for most documents
Fine—Recommended for documents with small print
Super fine—Recommended for original documents with fine detail
Darkness
This option adjusts how light or dark your faxes will turn out in relation to the original document.
Improving fax quality
QuestionTip
When should I use Text
mode?
Use Text mode when text preservation is the main goal of the fax, and preserving images
copied from the original document is not a concern.
Text mode is recommended for faxing receipts, carbon copy forms, and documents that
contain only text or fine line art.
When should I use
Text/Photo mode?
Use Text/Photo mode when faxing an original document that contains a mixture of text and
graphics.
Text/Photo mode is recommended for magazine articles, business graphics, and brochures.
When should I use Photo
mode?Use Photo mode when faxing photos printed on a laser printer or taken from a magazine or
newspaper.
Forwarding a fax
This option lets you print and forward received faxes to a fax number.
1Type the printer IP address into the address field of your Web browser.
Note: If you do not know the IP address of the printer, then print a network setup page and locate the address
in the TCP/IP section.
2Click Settings.
3Click Fax Settings.
4Click Analog Fax Setup. Faxing106 
						

							5Click inside the Fax Forwarding box, and then select one of the following:
Print
Print and Forward
Forward
6From the Forward to list, select Fax.
7Click inside the Forward to Shortcut box, and then enter the shortcut number where you want the fax forwarded.
Note: The shortcut number must be a valid shortcut number for the setting that was selected in the “Forward
to” box.
8Click Submit. Faxing107 
						

							Scanning to an FTP address
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Use the ADF for multiple‑page documents.
Use the scanner glass for single pages, small items (such as postcards or
photos), transparencies, photo paper, or thin media (such as magazine
clippings).
The scanner lets you scan documents directly to a File Transfer Protocol (FTP) server. Only one FTP address may be sent
to the server at a time.
Once an FTP destination has been configured by your system support person, the name of the destination becomes
available as a shortcut number, or it is listed as a profile under the Held Jobs icon. An FTP destination could also be
another PostScript printer; for example, a color document can be scanned and then sent to a color printer. Sending a
document to an FTP server is similar to sending a fax. The difference is that you are sending the information over your
network instead of over the phone line.
Scanning to an FTP address
Scanning to an FTP address using the keypad
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper guides.
3From the printer control panel, press the Scan/Email button.
4Press the arrow buttons until FTP appears, and then press .
5Type the FTP address.
6Press  to send a black‑only copy or  to send a color copy. Scanning to an FTP address108 
						

							Scanning to an FTP address using a shortcut number
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper guides.
3From the printer control panel, press the Scan/Email button.
4Press the arrow buttons until FTP appears, and then press .
5Press #, and then enter the recipients shortcut number.
6Press 1 to enter another shortcut or press 2 to end the shortcut entry.
After you press 2, Press Start To Begin appears.
7Press  to send a black‑only copy or  to send a color copy.
Creating an FTP shortcut using the Embedded Web Server
1Type the printer IP address into the address field of your Web browser.
Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP
address in the TCP/IP section.
2Click Settings.
3Under Other Settings, click Manage Destinations.
Note: A password may be required. If you do not have an ID and password, then contact your system support
person.
4Click FTP Shortcut Setup.
5Select the scan settings (Format, Content, Color, and Resolution).
6Enter a shortcut number, and then click Add.
If you enter a number that is already in use, you are prompted to select another number. Scanning to an FTP address109 
						

							Scanning to a computer or USB flash memory
device
ADFScanner glass
3DEF6MNO9WXYZ#2ABC5JKL8TUV01@!.GHI4P
Q
R
S7*
AB C
Use the ADF for multiple‑page documents.
Use the scanner glass for single pages, small items (such as postcards or
photos), transparencies, photo paper, or thin media (such as magazine
clippings).
The scanner lets you scan documents directly to a computer or a USB flash memory device. The computer does not
have to be directly connected to the printer for you to receive Scan to PC images. You can scan the document back to
the computer over the network by creating a scan profile on the computer and then downloading the profile to the
printer.
Note: Scanning to a computer or USB device is not available on selected printer models.
Scanning to a computer
1Type the printer IP address into the address field of your Web browser.
Note: If you do not know the IP address of the printer, then print a network setup page and locate the address
in the TCP/IP section.
2Click Scan Profile.
3Click Create Scan Profile.
4Select your scan settings, and then click Next.
5Select a location on your computer where you want to save the scanned output file.
6Enter a profile name.
The profile name is also the user name, it is the name that appears in the Scan Profile list on the display.
7Click Submit.
8Scan your document. Scanning to a computer or USB flash memory device 110