Kyocera TASKalfa 221 User Manual

							System Menu3-31
User Interface Language
You can select the language that is used in the message display. 
The following languages are available: 
English, German (Deutsch), French ( Français), Spanish (Español) and Italian ( Italiano)
1Press the System Menu/Counter  key.
2Press the S key or the  T key to select Language .
3Press the Enter key.
4Press the  S key or the  T key to select the language to 
use.
5Press the  Enter key. The message display returns to the copier basic screen, and the language for 
the message display is changed.
End
Sy stem Menu  / Counter :
L anguage
MP Tray Setting
Language :
EnglishFrançais
Español
*
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							System Menu
3-32
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							4-1
4 Job Accounting
This chapter explains the job accounting functions of this machine.
The principal functions that can be set are shown below.
• Job Accounting Mode
• Managing Accounts
• Overall Account Management
• Individual Account Management
• Enabling Job Accounting
• Default Settings
• Using Job Accounting
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							Job Accounting
4-2
Job Accounting Mode
Use the job accounting mode to control the total number of copies and prints by setting an ID-code 
for each account.
The job accounting mode of this ma chine has the following features.
• Controls the copier functions, printer function s, and optional scanner/fax functions using the 
same ID-codes.
• Controls up to 100 accounts.
• You can set the ID-codes with one to eight digits.
• Counts the number of copies for all accounts and individual accounts.
• You can set the limit of number of sheets  to up to 999,999 in 1 sheet increments.
• You can clear the counter for all accounts and individual accounts.
Important!For setting the limit of use in managing accounts, you must change Copier Job Accounting  and 
Printer Job Accounting from  Off to On in the default settings. If the optional network scanner kit 
or fax kit is installed, set  Scanner Job Accounting  or Fax Job Accounting  in the default settings 
to  On. (See  Default Settings  on page4-13.)
The following functions are available in the job accounting mode.
Notes• For settings on the computer required for using job accounting concerning the printer functions,  refer to the  KX Printer Driver Operation Guide .
• In addition, the job accounting mode that can be se t from the computer is available. For details, 
refer to the  KM-NET for Accounting Operation Guide .
Job accounting mode Description
Reference 
page
Managing accounts Registration — Registers ID-codes and limit of use. Up  to 100 ID-codes can be registered.
Deletion — Deletes registered accounts.
Change of limit of use  — Changes the limit of use for 
each account. 4-4
Overall account 
management Browsing of the total count, job accounting report output, 
and counter clear for all accounts can be performed. 4-10
Individual account 
management Counting of the total count and counter clear for 
individual accounts can be performed. 4-11
Enabling job accounting Turn  On or Off the job accounting function. 4-12
Default settings Adjust the default settings for the job accounting mode. 4-13
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							Job Accounting4-3
How to Display the Job Accounting Screen
Use the following procedure to display the  Job Accounting screen.
1Press the System Menu/Counter  key.
2Press the S key or the  T key to select Job 
Accounting .
3Press the Enter key.
4Use the numeric keys to input the four-digit 
management code. The management code set at the 
factory is  1800 for the 18 ppm model and  2200 for the 
22 ppm model.
NoteThe four-digit management code can be changed. (See  Administrator Management Code 
Change  on page3-23.)
5If the management code is accepted, the  Job 
Accounting  screen is displayed.
Next, perform the setting re ferring to the following 
description of each setting item.
Counter Check
Print Report
Sy stem Menu  / Counter :
J ob Accounting
Enter Pin Code using  #  k ey.
Each J ob Accounting TL
J ob Accounting :
End
J ob Accounting Total
[] On
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							Job Accounting
4-4
Managing Accounts
Registering a New Account
Register a one- to eight-digit ID-code and the limit of use for each account.
1Display the Job Accounting  screen. (See How to Display the Job Accounting Screen  on 
page 4-3.)
2Press the  S key or the  T key to select  Edit Job 
Accounting .
3Press the Enter key.
4Press the  S key or the  T key to select  New 
registration .
5Press the Enter key.
6Use the numeric keys to input a one- to eight-digit 
ID-code.  A code from 0 to 99999999 can be input.
NoteIf you try to register an ID-code that has been already input, an error occurs. Input another ID-code.
7Press the  Enter key.
NoteAfter the ID-code is registered, message  Please 
wait  is displayed for several seconds.
8Set the limit of use.
NoteFor the method of setting the limit of use, see  Setting Limit of Use on page4-5.
9After setting of limit of use is complete, press the  S 
key or the  T key to select  End.
10Press the  Enter key.
Job Accountg Def . Set.
J ob Accounting :
Each J ob Accounting TL
Edit Job Accounting
[]On
Delete
Edit J ob Accounting :
End
New registration
New registration :
Account ID
Please wait .
Printer
Limit in use :End
Copy Able use
:
: Able use
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							Job Accounting4-5
Setting Limit of Use
You can set the limit of use for each registered account.
The items that can be set are shown below.
NoteYou can change the management me thod so that you can set the limit of count for copying and 
printing respectively. Fo r details, refer to the KM-NET for Accounting Operation Guide .
Copy Restriction
You can select whether to permit or prohibit copying.
NoteThis item is displayed if Copier Job Accounting  in the default settings is set to  On. (See 
page 4-13.)
1Display the  Limit in use screen referring to steps 1 to 7 of  Registering a New Account.
2Press the S key or the  T key to select Copy .
3Press the Enter key.
Item
Description of limit Reference 
page
Copy restriction Select whether to permit or prohibit copying.
Able to use — Permits copying.
Unable to use  — Prohibits copying. 4-5
Print restriction Select whether to permit or prohibit printing. Able to use — Permits printing.
Unable to use  — Prohibits printing. 4-6
Output limit Set the limit of tota l count of copying and printing.
No limit  —  Does not set the limit of count.
Counter limit  — Set the limit of count (0 to 999,999). 4-6
Scanner 
transmission limit Set the limit of count of scanner transmission if the optional 
network scanner kit is installed.
No limit
 —  Does not set the limi t of count of scanner 
transmission.
Counter limit  — Set the limit of count of scanner 
transmission (0 to 999,999).
Is not permitted  —  Prohibits use of scanner transmission. 4-7
Fax transmission 
limit Set the limit of count of fax transmission if the optional fax kit is 
installed.
No limit 
— Does not set the limit of  count of fax transmission.
Counter limit  — Set the limit of count of fax transmission (0 
to 999,999).
Is not permitted  —  Prohibits use of fax transmission. 4-7
Limit in use :
Able use
:
: Able use
Printer End
Copy
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							Job Accounting
4-6
4Press the S key or the  T key to select  Able to use  
or  Unable to use .
5Press the Enter key. The message di splay returns to the Limit in use screen.
Print Restriction
You can select whether to permit or prohibit printing.
NoteThis item is displayed if  Printer Job Accounting  in the default settings is set to  On. (See 
page 4-14.)
1Display the  Limit in use  screen referring to steps 1 to 7 of  Registering a New Account.
2Press the S key or the  T key to select  Printer.
3Press the  Enter key.
4Press the  S key or the  T key to select  Able to use  
or  Unable to use .
5Press the Enter key. The message di splay returns to the Limit in use screen.
Output Limit
You can set the limit of total count of copying and printing.
NoteThis item is not displayed if both  Copy Restriction and Print Restriction are set to  Unable to 
use .
1Display the  Limit in use  screen referring to steps 1 to 7 of  Registering a New Account.
2Press the S key or the  T key to select  Output 
limit .
3Press the  Enter key.
4Press the  S key or the  T key to select  No limit or 
Counter limit .
5Press the Enter key. If you have selected  Counter limit, the Counter limit Default 
Value  screen is displayed. Proceed to the next step.
Copy :
Able to use
Unable to use*
Limit in use :
Able use
:
: Able use
Printer End
Copy
Printer : Able to use
Unable to use*
Output L imit
Limit in use :Copy
PrinterAble use
:
: Able use
No limit
:
Output L imit
No Limit
Counter Limit*
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							Job Accounting4-7
6Use the numeric keys to inpu t the counter limit. You 
can set the limit to 999,999 at the maximum in 1 sheet 
increments.
7Press the  Enter key. The message display returns to the  Limit in use screen.
Scanner Transmission Limit
You can set the limit of count of scanner transmissi on if the optional network scanner kit is installed. 
NoteThis item is displayed if Scanner Job Accounting  in the default settings is set to  On. (See 
page 4-14.)
1Display the  Limit in use screen referring to steps 1 to 7 of  Registering a New Account.
2Press the S key or the  T key to select Scanner TX 
[ Scan. Trans ].
3Press the Enter key.
4Press the  S key or the  T key to select No limit , 
Counter limit or  Is not permitted .
5Press the Enter key. If you have selected  Counter limit, the Counter limit Default 
Value screen is displayed. Proceed to the next step.
6Use the numeric keys to inpu t the counter limit. You 
can set the limit to 999,999 at the maximum in 1 sheet 
increments.
7Press the  Enter key. The message display returns to the  Limit in use screen.
Fax Transmission Limit
You can set the limit of count of fax transm ission if the optional fax kit is installed.
NoteThis item is displayed if Fax Job Accounting in the default settings is set to  On. (See page4-15.)
1Display the  Limit in use screen referring to steps 1 to 7 of  Registering a New Account.
2Press the S key or the  T key to select Fax TX  [Fax 
transm].
3Press the  Enter key.
Counter L imit Default Value :
L imitation
999 .999
Output L imit
Limit in use :
Printer
Scanner T X Able use
:
: Able use
No limit
:
Scanner Transmitting :
No Limit
Counter Limit*
Is not permitted
Counter L imit Default Value :
L imitation
999 .999
Output L imit
Limit in use :
Scanner T X
Fax TX No limit :No limit
:
No limit
:
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							Job Accounting
4-8
4Press the S key or the  T key to select  No limit, 
Counter limit  or Is not permitted.
5Press the  Enter key. If you have selected  Counter limit, the Counter limit Default 
Value  screen is displayed. Proceed to the next step.
6Use the numeric keys to input the counter limit. You 
can set the limit to 999,999 at the maximum in 1 sheet 
increments.
7Press the  Enter key. The message di splay returns to the Limit in use screen.
Deleting an Account
Delete a registered account.
1Display the Job Accounting  screen. (See How to Display the Job Accounting Screen  on 
page 4-3.)
2Press the  S key or the  T key to select  Edit Job 
Accounting .
3Press the Enter key.
4Press the  S key or the  T key to select  Delete.
5Press the  Enter key.
6Press the  S key or the  T key to select the ID-code to 
delete.
7Press the  Enter key. The confirmation screen is 
displayed.
8Press the  S key or the  T key to select  Yes.
9Press the  Enter key.
NoteTo delete another account, repeat steps 6 to 9.
10Press the  S key or the  T key to select  End.
11Press the  Enter key.
Fax  T ransmitting :
*No Limit
Counter Limit
Is not per mitted
Counter L imit Default Value :
L imitation
999 .999
Job Accountg Def . Set.
J ob Accounting :
Each J ob Accounting TL
Edit Job Accounting
[]On
Delete
Edit J ob Accounting :
End
New registration
22222222
Delete :End
11111111 : 000.234 : 123.456 
Delete ?Yes
No
33333333
Delete :End
22222222 : 006.101
: 000.234 
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